CILA House Manager - CLS Northside Chicago, IL

Envision Unlimited; Chicago (IL); On-site; USD 57,000 - 60,000; Full time

Job summary

Envision Unlimited is seeking a program manager to oversee grant activities, recruitment, enrollment, and respite program planning. You will ensure health and safety standards, manage budgets, and supervise CILA staff across multiple homes, coordinating with maintenance and transportation as needed.

The role emphasizes compliance with OIG protocols, training, and documentation in the Quantum system, with a focus on quality care and community inclusion for members.

Qualifications

• Bachelor’s Degree preferred in a related field.
• Must meet or be able to complete the qualifications of a QIDP.

Responsibilities

• Hire and supervise staff for adherence to schedules and activities.
• Monitor health and safety standards across the program.
• Ensure timely documentation and reporting in the agency system.

Education

Bachelor’s Degree preferred (rehabilitation counseling, social work, psychology, sociology, special education or related field)

Job description

Summary:

Responsible for the overall management of the grant/program including recruitment, enrollment, the planning/implementation of respite activities, personnel issues and administrative support functions. Responsible for overall health and safety standards of the program Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hire and supervise CILA employees for adherence to planned schedules, programs and documented activities, continually monitor employee work hours through the time and attendance system and manage overtime.
• Evaluate employee performance, enforce agency policies and procedures and recommend changes in employee status.
• Provide on-site supervision at CILA homes.
• Ensure that all employees complete mandatory OJT training within 120 days of hire and assure timely re-certification (i.e., CPR, first-aid, and medication administration).
• Maintain and operate assigned homes within budgetary guidelines including groceries, gasoline, link card usage and other purchases.
• Continuously monitor health and safety practices in each assigned CILA home to include emergency drills, medication training, staff/member ratios.
• Ensure infection control and COVID protocols followed by members, staff and visitors.
• Ensure there are medication authorized staff scheduled for every shift as needed and provide back up if needed for medication administration.
• Ensure that CILA homes are appropriately maintained (i.e., physical plant, cleanliness), working collaboratively with Agency maintenance department. Complete work tickets as needed.
• Respond to all emergencies in the CILA homes, as required. Must carry Agency issued cellular phone at all times for accessibility.
• Monitor assigned agency vehicles to ensure that mileage logs and gasoline purchases are completed and coordinate with the transportation department on maintenance issues.
• Develop, plan and monitor community inclusion activities and opportunities for members.
• Ensure adherence with mandated reporter/OIG protocols, notify staff as needed of any OIG interviews, cooperate fully with OIG investigations in a timely manner.
• Complete required documentation into agency electronic record system (Quantum), and ensure staff also trained on Quantum usage and utilize for recordkeeping.
• Ensure timely response to emails and phone calls, generally within one working day; provide out of office notification on emails and cell phone with appropriate contact information as needed.
• Ensure semi-annual inventories are completed related to each member’s personal items.
• Ensure at least monthly member and staff meeting and minutes of such.
• Ensure accounts are monitored for agency rep payee members; assist members in budgeting.
• Maintain pay card and track expenditures and receipts, track Link card usage.
• Maintain & complete annual and semi-annual Health & Safety Care Certification; maintain first aid kits and ensure adherence to OSHA requirements.
• At all times maintain confidentiality to the Illinois Mental Health Code and Confidentiality Act.
• Maintain a professional image and role as a representative of Envision Unlimited at all times.

Supervisory

Direct Support Professionals

Description

Summary:

Responsible for the overall management of the grant/program including recruitment, enrollment, the planning/implementation of respite activities, personnel issues and administrative support functions. Responsible for overall health and safety standards of the program Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Responsibilities, Include But Are Not Limited To

• Hire and supervise CILA employees for adherence to planned schedules, programs and documented activities, continually monitor employee work hours through the time and attendance system and manage overtime.
• Evaluate employee performance, enforce agency policies and procedures and recommend changes in employee status.
• Provide on-site supervision at CILA homes.
• Ensure that all employees complete mandatory OJT training within 120 days of hire and assure timely re-certification (i.e., CPR, first-aid, and medication administration).
• Maintain and operate assigned homes within budgetary guidelines including groceries, gasoline, link card usage and other purchases.
• Continuously monitor health and safety practices in each assigned CILA home to include emergency drills, medication training, staff/member ratios.
• Ensure infection control and COVID protocols followed by members, staff and visitors.
• Ensure there are medication authorized staff scheduled for every shift as needed and provide back up if needed for medication administration.
• Ensure that CILA homes are appropriately maintained (i.e., physical plant, cleanliness), working collaboratively with Agency maintenance department. Complete work tickets as needed.
• Respond to all emergencies in the CILA homes, as required. Must carry Agency issued cellular phone at all times for accessibility.
• Monitor assigned agency vehicles to ensure that mileage logs and gasoline purchases are completed and coordinate with the transportation department on maintenance issues.
• Develop, plan and monitor community inclusion activities and opportunities for members.
• Ensure adherence with mandated reporter/OIG protocols, notify staff as needed of any OIG interviews, cooperate fully with OIG investigations in a timely manner.
• Complete required documentation into agency electronic record system (Quantum), and ensure staff also trained on Quantum usage and utilize for recordkeeping.
• Ensure timely response to emails and phone calls, generally within one working day; provide out of office notification on emails and cell phone with appropriate contact information as needed.
• Ensure semi-annual inventories are completed related to each member’s personal items.
• Ensure at least monthly member and staff meeting and minutes of such.
• Ensure accounts are monitored for agency rep payee members; assist members in budgeting.
• Maintain pay card and track expenditures and receipts, track Link card usage.
• Maintain & complete annual and semi-annual Health & Safety Care Certification; maintain first aid kits and ensure adherence to OSHA requirements.
• At all times maintain confidentiality to the Illinois Mental Health Code and Confidentiality Act.
• Maintain a professional image and role as a representative of Envision Unlimited at all times.

Supervisory

Direct Support Professionals

Other Responsibilities

• Participate in variety of committee and staff meeting groups.
• Participate in quarterly quality assurance reviews.
• Attend and assist at agency and member events.
• Perform other duties, as assigned.

Employees shall respect the diversity of all individuals (e.g., clients, co-workers, stakeholders) and refrain from any form of discrimination and/or based upon a person’s legally protected characteristics or conduct, including but not limited to race, color, religion, sex, national origin, age, disability, sexual orientation, and gender identity or expression.

Employees share the responsibility of creating and maintaining a welcoming, supportive, and inclusive work environment.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees so classified.

Requirements

QUALIFICATIONS

EDUCATION, SKILLS, And/or EXPERIENCE

• Bachelor’s Degree preferred from an accredited college or university in rehabilitation counseling, social work, psychology, sociology, special education or related human service field.
• Must meet or be able to complete the qualifications of a QIDP and be able to complete the requirements for placement on the State of Illinois Direct Support Persons Registry.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, physical requirements may include standing, walking, and sitting; seeing; hearing and listening; clear speech; dexterity and use of hands and fingers.

WORK ENVIRONMENT

The work environment described here is representative of that an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually low to moderate. The

work environment may include any or all of the following: working alone; working with others, verbal contact with others and face‑to‑face contact.

Salary Description $57,000.00