Children's Ministry Assistant

Long Hollow Church; Hendersonville (TN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid vacation (3+ weeks)

Paid Holidays (12+ days)

401K Match

Medical & Dental Insurance w/HSA

Vision Insurance

Counseling services

Paid time off for conferences

Job summary

Long Hollow Church in Hendersonville, TN seeks a proactive, organized individual to support the Children’s Ministry Director. You will manage calendars, handle communications with parents and volunteers, coordinate events, and maintain ministry systems.

Ideal candidates bring strong communication, attention to detail, and comfort with Google Workspace, planning tools, and church operations. This role offers a collaborative team environment and opportunities to impact families across campuses.

Qualifications

• Proactive and anticipatory mindset with ownership of tasks.
• Clear, professional written and verbal communication across channels.
• Detail-oriented with strong organizational skills and deadlines.
• Comfortable learning and training others on new platforms.
• Collaborative team player with servant-hearted approach.

Responsibilities

• Provide support to the Children’s Ministry Director through calendar management, scheduling, meeting prep, and accurate notes.
• Serve as a key communication liaison for LH Kids email, ensuring timely, warm communication with parents, volunteers, staff, and partners.
• Assist with event planning and execution, coordinating logistics, registrations, supplies, and day-of operations.
• Support team leadership with staff and volunteer scheduling, onboarding, and background checks.
• Manage ministry systems and databases across Rock, Planning Center Online, and Google Workspace.
• Assist with resource and curriculum distribution and logistics for content creation and distribution.
• Contribute creatively in planning meetings to enhance ministry effectiveness and family engagement.
• Maintain confidentiality and professionalism with sensitive information.
• Assist with budget tracking and vendor coordination with the admin team.
• Represent the Kids Team and Director with a welcoming, solutions-oriented presence.

Skills

Proactive mindset

Strong communicator

Detail-oriented

Tech savvy

Team player

Customer service

Tools

Google Workspace

Canva

Trello

Basecamp

Planning Center Online

Rock

Numbers

Job description

Who We Are

At Long Hollow, our distinctives shape how we operate and define our culture. We dream big and trust God's leading (Imagine What Could Be Over What Is), prioritize caring for people in need (Run Toward the Hurting), embrace creativity and joy (Keep it Fun, Keep it Fresh), and prepare well while staying flexible for where God moves (Plan, But Let God Call the Shots). Working at Long Hollow is more than a job. It's a calling to contribute to a larger purpose. Our team is fast-paced, collaborative, and deeply mission-driven. We work hard, stay committed to spiritual growth, foster a life-giving team environment, and serve with humility, always prioritizing people over processes.

Character Traits

• Devoted Follower of Christ: Demonstrates a growing relationship with Jesus and a deep love for the local church, with a heart to equip families for a legacy of faith in Christ
• Humble and Servant-Hearted: Approaches every task with humility, grace, and a desire to serve others—reflecting Christ’s character in both attitude and action
• Loyal and Trustworthy Teammate: Exhibits integrity, honesty, and consistency; values confidentiality and demonstrates unwavering loyalty to the mission, vision, and values of the church
• Joyful and Collaborative Spirit: Works well with others, contributing to a fun, healthy, and unified team culture that celebrates wins and grows through challenges together
• Flexible and Adaptable: Thrives in a dynamic, fast-paced ministry environment, adjusting with positivity and creativity as needs and priorities shift
• Calm and Composed Under Pressure: Responds to challenges and high-demand situations with grace, discernment, and a solutions-oriented mindset
• Professional and Relational: Models excellence in communication and conduct while creating a warm, welcoming environment for children, families, volunteers, and staff
• Patient and Respectful: Extends kindness, understanding, and empathy in all interactions, valuing others’ perspectives and experiences
• Teachable and Growth-Oriented: Welcomes feedback with humility and strives for continual personal and spiritual development
• Joyful Contributor to Ministry Life: Brings energy, enthusiasm, and a sense of fun to the team—helping others find joy in serving and seeing God at work

Requirements

What You’ll Do

• Provide Support to the Children’s Ministry Director through calendar management, scheduling, meeting preparation, and accurate note-taking
• Serve as a Key Communication Liaison, managing the LH Kids email account and ensuring timely, warm, and professional communication with parents, volunteers, staff, and ministry partners
• Assist with Event Planning and Execution, coordinating logistics, registrations, supplies, serve team communication, and day-of operations for ministry programs, camps, and special events
• Support Team Leadership, helping with staff and volunteer scheduling, onboarding, background checks, and team-building initiatives
• Manage Ministry Systems and Databases, maintaining records, reports, and workflows in platforms such as Rock, Planning Center Online, and Google Workspace
• Assist with Resource and Curriculum Distribution, ensuring resources are easily accessible to parents and leaders across campuses, assisting with the logistics of content creation and distribution
• Contribute Creatively in planning meetings—offering ideas that enhance ministry effectiveness, communication, and family engagement
• Maintain Confidentiality and Professionalism when handling sensitive information related to families, serve teams, or staff
• Assist with Budget Tracking and Vendor Coordination, managing invoices, purchase requests, and supply orders in partnership with the ministry’s administrative team
• Represent the Kids Team and Director, providing a welcoming and solutions-oriented presence and ensuring consistent follow-up on ministry initiatives and action items

Skills Needed to Succeed

• Proactive and Anticipatory: Demonstrates strong initiative, anticipating the needs of the Children’s Ministry Director and taking ownership of tasks and projects with minimal supervision
• Clear and Professional Communicator: Communicates effectively and graciously across a variety of channels, with exceptional written communication, editing, and formatting skills
• Detail-Oriented and Organized: Maintains a high level of accuracy while managing multiple priorities, tasks, and deadlines in a dynamic ministry environment
• Technologically Proficient: Highly skilled with Apple computers and proficient in Google Workspace, Canva, Trello, Basecamp, Planning Center Online, Rock, and Numbers; comfortable learning and training others on new platforms
• Flexible and Composed: Thrives under pressure and adapts easily to change while maintaining a calm and solutions-focused demeanorCollaborative Team Player: Works well within a team environment, demonstrating professionalism, positivity, and a servant-hearted approach
• Strong Interpersonal Skills: Provides excellent customer service in all interactions—handling phone calls, vendor communication, and reference checks with warmth and professionalism
• Effective Proxy and Notetaker: Captures key details accurately and represents the Director’s voice and intent in meetings and correspondence when needed
• Self-Motivated and Driven: A go-getter with a strong sense of ownership, follow-through, and commitment to excellence in ministry operations
• Timely; excellent time management skills with the ability to provide gentle reminders for deadlines

Benefits

• Paid vacation (starts at 3 weeks)
• Paid Holidays (12+ days)
• 401K Match
• Paid Medical & Dental Insurance w/HSA Contribution
• Vision Insurance available
• Access to free counseling & legal services for creating your Will or POA
• Paid time off to serve in other ministry areas
• Paid Time off to attend Conferences

What We Believe

Please read our statement of faith here

At Long Hollow, our mission is to live out our God-given calling as we follow Jesus and make disciples every day. We measure success not just by what we accomplish, but by the type of disciples we develop: Spirit-led followers, intentional friends, humble guides, and forces for good. This means we strive to walk with Jesus daily, intentionally invest in those around us, guide others closer to Him, and make a tangible impact in our community where we live, work, and play.