Children's Center Office Assistant (Spring 2027)

San Diego State University; San Diego (CA); Presencial; USD 20 000 - 29 000; Tempo parcial

Resumo da oferta

San Diego State University’s Children's Center is seeking a year-round, part-time Office Assistant for Spring 2027. Under the supervision of the Center Office Supervisor you will provide administrative support, front desk coverage, and friendly service to families, guests, and staff.

Regular shifts are M/W/F or T/Th between 7:30 AM and 5:30 PM, with monthly trainings and required background checks. The role requires SDSU enrollment (half-time), proficiency in Word/Excel, strong writing and

Qualificações

• Proficiency in Microsoft Word and Excel is required.
• Previous office/administrative experience preferred.
• Excellent writing and communication skills are necessary.
• Strong organizational and multi-tasking abilities are expected.
• Ability to work both independently and as part of a team.

Responsabilidades

• Provides administrative support for the Center Office Supervisor and staff.
• Staffs the front desk and greets parents, visitors, and guests.
• Maintains neat reception areas and handles general clerical tasks.
• Performs data entry, filing, copying, and phone duties.
• Acts as substitute in classrooms and kitchen as needed.
• Helps track attendance for subsidized families and supports inventory.

Conhecimentos

Microsoft Word

Microsoft Excel

Office experience

Communication skills

Writing skills

Teamwork

Formação académica

SDSU enrollment (half-time)

Eligibility to work in the US

Good academic standing

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

Children's Center Office Assistant (Spring 2027)

This is a year round part time position. Spring shifts begin as soon as Jan. 15th and ideally continue working throughout the Spring, and Summer semesters. If hired before January 15th, there is opportunity to pick up shifts before Jan.15th as a substitute. January 15th is our new staff orientation.

General Purpose

Under the direction of the Office Supervisor complete primary tasks below while providing a welcoming and knowledgeable presence to families, guests, and visitors of the Center.

Essential Duties & Responsibilities

Primary Functions

• Provides administrative support for the Center Office Supervisor and Admin Staff
• Staffs the front desk of the Center
• Greets parents, visitors, students, and other guests to the Center. Checks-in, issues badges, and monitors all adults in the building according to Children's Center policy
• Maintains and ensures neatness in the reception area, workroom and other common areas
• Performs a variety of clerical tasks including inputting data on a computer terminal; filing; copying; running errands; answering phones; and other duties as assigned
• Provides general information to prospective clients
• Works as a substitute in classrooms as needed during working hours
• Works as a substitute and cross-trains in the kitchen as a kitchen program assistant to help with meal service and clean up
• Assists Center Office Supervisor in maintaining employee and client files
• Assists Center Office Supervisor inventory and ordering of supplies, equipment and materials
• Assists Center Office Supervisor with tracking attendance for subsidized families

Customer Service and Collaboration

• Establishes and maintains positive working relationships with various A.S. and University departments
• Greets customers and provides outstanding customer service
• Enthusiastically welcomes guests, in person and over the phone

Safety

• Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
• Adheres to Associated Students' Code of Safe Practices
• Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
• Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately

Qualifications

Education

• Students must be enrolled in at least half time units at SDSU (6 units undergraduate; 3 units graduate)
• International students must have full-time enrollment at SDSU (12 units undergraduate; 6 units graduate)
• Global Campus units do not meet the SDSU unit requirements.
• Must be in good academic standing
• Must be eligible to work in the United States
• Preferred candidate will be a returning student for at least one or more additional school year(s)

Experience

• Proficiency in Microsoft Word and Microsoft Excel required
• Previous office/administrative experience preferred
• Basic accounting knowledge is preferred
• Have excellent writing and communication skills

Required Items for Employment at Childcare Establishments

• FBI, DOB, and Child Abuse Index fingerprint clearance
• TB clearance, current Health Screening and up to date immunizations
• Beginning in January 1, 2018, Health and Safety code 1596.8662 requires all licensed providers, applicants, directors and employees to complete training as specified on their mandated reporter duties and to renew their training every two years
• Certificate of completion of the Mandated Reporter training AB1207 and must be renewed every two years. This online training can be completed and accessed at http://childcare.mandatedreporterca.com/

Trainings

• Must attend monthly mandatory staff trainings held on Friday evenings after center closes
• Anti-Harassment training (must be completed with 30 days of hire)
• Workplace Violence Prevention Plan Training (Must be completed within 30 days of hire)
• Gender Awareness Training (Must be completed with 30 days of hire)

Performance Expectations

• Must be courteous and friendly at all times
• Must be aware of current SDSU and Children's Center events
• Must maintain a high level of confidentiality
• Must establish positive, professional, and productive relationships with the children, families and staff in our Center
• Must be able to follow oral and written directions and follow projects through to completion
• Must be able to complete tasks in a busy environment with frequent interruptions
• Must maintain cooperative working relationships with other staff at front desk in order to complete projects and tasks efficiently
• Must be able to prioritize duties on a daily basis
• Strong organizational skills required with keen written and verbal skills and exceptional attention to detail

Knowledge, Skills & Abilities

• Strong communication and interpersonal skills
• Ability to work both independently with minimal supervision and work well as part of a team
• Strong organizational skills, ability to multi-task, prioritize work, problem solve, and meet deadlines.
• Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs

Schedule & Working Conditions

This is a year-round part-time position. Hiring for Spring shifts will be completed in November and December Staff orientations are scheduled in January prior to shifts beginning on Jan 15.

Regular scheduled shifts are MWF or TTh schedule between 7:30 AM and 5:30 PM. Mandatory staff training is held Friday from 4:00-5:30 once a month.

Work Environment

General office environment: Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available. On occasion, front desk staff may be asked to work in the classrooms or the kitchen when needed.

Physical Demands

This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.

Relationships

• Reports to the Office Supervisor
• Provides support for the Director, Assistant Director, Cottage Supervisors, Master Teachers, and Kitchen Supervisor

Employment Category

Range I, Part-Time: Starting Pay: $17.75/hour

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position. Fingerprinting is required for all employee and volunteer positions that have direct contact with minor children.

CC 2022