Chief Trust Officer

SmartHR, LLC; Dallas (TX); Hybrid; USD 150,000 - 200,000; Full time

Job summary

A leading financial institution in Dallas, Texas is seeking a Chief Trust Officer to oversee its Trust Department. This executive role demands a minimum of 10 years of Trust experience, strong team management, and capability to interface with high-net-worth clients. Key responsibilities include managing Trust accounts, ensuring regulatory compliance, and improving operational efficiency. Ideal candidates will hold a relevant bachelor's degree, with a master's degree preferred. This is a full-time on-site role with potential for remote flexibility.

Qualifications

• 10+ years of Trust experience, including employee benefits and qualified plans.
• Successful history interfacing with high net worth clients and directors.
• Experience in managing teams within Trust operations.

Responsibilities

• Manage delivery of services provided to Trust clients.
• Administer Trust accounts and ensure compliance with regulations.
• Interface with management and federal regulators as necessary.

Skills

Trust account systems

Microsoft Office (advanced)

Interfacing with high net worth clients

Team management

Trust tax knowledge

Education

Bachelor’s degree in business administration, Finance, Banking, or related field

Master’s degree (preferred)

Tools

FIS/TrustDesk

FIS/Relius Recordkeeping Solutions

Job description

Overview of Position

The Chief Trust Officer is a senior level position responsible for developing, implementing, and administering all aspects of the Bank's Trust Department. This position plans, organizes, and controls the Trust Department’s day to day administrative, operational, and compliance activities; and collaborates with the Executive Vice President, the CFO, and the Bank President in the overall administration for the Bank.

This role will require an in office presence within our Dallas, Texas office. Upon the completion of training, the role may offer remote flexibility up to two days per week.

Responsibilities

• Manage the delivery of services provided to Trust clients and their advisors
• Assist the Bank President in administration and management of a group of Common Investment Funds in which clients of the Trust Department invest both qualified plan and personal trust funds
• Administer and manage Trust accounts, including both trustee- and participant-directed plan accounts and related services, including oversight of high-growth participant directed recordkeeping team
• Periodic review of investments as required, and review and approval of new and closing accounts, as well as distribution requests for compliance with applicable laws and regulations, including ERISA
• Ensure that policies and procedures are current and followed, maintaining department policy manuals for Compliance Committee
• Identify opportunities for process improvements and system enhancements across Trust Department aimed at improving the efficiency and accuracy of operations teams within Department
• Prepare and analyze reports on Department activities, performance metrics, and compliance status
• Interface with management, compliance, and financial planners of affiliated advisor as needed in serving Trust Department clients
• Chair the Trust Review Committee, including preparation and review of materials, conducting meetings, and drafting/reviewing committee minutes
• Interface with federal regulators during in office exams or via telephone/online meetings and respond to document requests in preparation for periodic regulatory examinations
• Interface with CFO and review and manage department revenue and expenditures
• Oversee processes to prepare data for the Common Trust Fund financial audits; work with auditing firm in finalizing procedures and final audit report
• Plan, prepare, and manage with tax accounting firm for tax preparation for personal Trust clients, including preparation of Forms 1099-INT, -DIV, -B, -Misc, and Form K-1 data
• Serve as a Trustee for the company retirement plan, and participate in Committee meetings quarterly

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Education and Experience

• 10+ years of Trust experience including employee benefits and qualified plans, personal, investments, and operations requirements
• Bachelor’s degree in business administration, Finance, Banking, or related field required, master’s degree preferred
• Common Fund experience and good working knowledge
• Successful history of team management; interfacing with high net worth clients, directors, and other civic leaders required
• Software skills: Trust account systems, Microsoft Office (advanced Word, Excel and Power Point/Publisher skills), digital imaging and storage systems
• Trust tax knowledge; Experience in working with FIS/TrustDesk and FIS/Relius Recordkeeping Solutions

Seniority level

• Executive

Employment type

• Full-time

Job function

• General Business

Industries

• Banking