Chief Registrar (Voting)

Franklin County, PA; Chambersburg (Franklin County); In loco; USD 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

Franklin County seeks a dedicated professional to oversee the operations of the Voter Registration Office and ensure compliance with the Pennsylvania Election Code. The role requires organizing, dependable leadership and a commitment to accuracy and professionalism in serving the community.

Responsibilities include managing registration records, absentee ballot processing, election day prep, voter history updates, and budgeting.

Competenze

• High school diploma or equivalent; some business and computer training preferred.
• 1-2 years working experience in elections and 1-2 years of supervisory experience is required.

Mansioni

• Maintains accurate voter registration records by processing new registrations and updating changes of name, address and party affiliation and mailing voters a registration certificate.
• Coordinates the absentee/mail-in ballot application process ensuring accurate, timely preparation and delivery of ballots.
• Performs a variety of tasks in preparation for election day, including printing and packing of poll books and voter lists, and creating data files for electronic poll pads.
• Updates and certifies voter history after each election.
• Provides voter lists to candidates and political parties.
• Prepares annual list maintenance mailings and records responses.
• Supervises staff by assigning work and checking for accuracy, approving timesheets, PAR sheets and time-off requests.
• Maintains county precinct boundaries and street ranges file, assigns new streets to correct voting district.
• Prepares department budget and maintains adequate supplies.
• Receives and responds to inquiries via mail, telephone and email.
• Attends conferences, meetings and training sessions offered by the Department of State and the Association of State Election Personnel.
• Performs other duties as required.

Conoscenze

English proficiency

Communication

Independence

Confidentiality

Office software

Formazione

High school diploma or equivalent

Descrizione del lavoro

Are you a motivated, positive, and service-oriented professional looking for an opportunity to make a meaningful impact in your community?

If so, we want to hear from you!

We are seeking a dedicated professional to oversee the operations of the Voter Registration Office. This position is responsible for performing a variety of administrative and clerical duties while ensuring compliance with the Pennsylvania Election Code and all other applicable laws, regulations, and requirements.

The ideal candidate is an organized, dependable, and self-motivated professional who takes pride in serving the community and is committed to maintaining accuracy, integrity, and professionalism in their work.

Join us in making a difference in our community. We look forward to hearing from you!

Franklin County is a great place to live and work! Nestled between the Blue Ridge and Tuscarora mountains in South Central Pennsylvania but not far from DC, Baltimore and the beaches of the mid-Atlantic, Franklin County is one of the fastest growing counties in the Commonwealth. We want the best people working to serve the 155,000+ residents that call this beautiful area "home."

EDUCATION/TRAINING

High school diploma or equivalent; some business and computer training preferred.

WORK EXPERIENCE

1-2 years working experience in elections and some knowledge of Election Code. 1-2 years of supervisory experience is required.

FRANKLIN COUNTY

Chief Registrar (Voting) Revised: October 14, 2026

Position Description _________________________ Exempt

OVERALL OBJECTIVE OF JOB

To oversee the operations of the Voter Registration Office by performing responsible administrative and clerical tasks and ensuring compliance with the Pennsylvania Election Code and other applicable codes, laws and regulations.

ESSENTIAL FUNTIONS OF THE JOB

1. Maintains accurate voter registration records by processing new registration applications and updating changes of name, address and party affiliation and mailing voters a registration certificate.
2. Coordinates the absentee/mail-in ballot application process ensuring accurate, timely preparation and delivery of ballots.
3. Performs a variety of tasks in preparation for election day, including printing and packing of poll books and voter lists, and creating data files for electronic poll pads.
4. Updates and certifies voter history after each election.
5. Provides voter lists to candidates and political parties.
6. Prepares annual list maintenance mailings and records responses.
7. Supervises staff by assigning work and checking for accuracy, approving timesheets, PAR sheets and time-off requests.
8. Maintains county precinct boundaries and street ranges file, assigns new streets to correct voting district.
9. Prepares department budget and maintains adequate supplies.
10. Receives and responds to inquiries via mail, telephone and email.

OTHER DUTIES OF THE JOB

1. Attends conferences, meetings and training sessions offered by the Department of State and the Association of State Election Personnel.
2. Performs other duties as required.

SUPERVISION GIVEN

Receives minimal instruction/supervision from Chief Clerk regarding daily work duties.

SUPERVISION GIVEN

Supervises one full-time and one part-time Office Assistant.

WORKING CONDITIONS

1. Works indoors in adequate workspace with adequate temperatures, ventilation and lighting.
2. Works with average indoor exposure to noise and stress, but subject to frequent disruptions.
3. Normal indoor exposure to dust/dirt.

PHYSICAL AND MENTAL REQUIREMENTS

1. Must possess ability to record, convey and present information, explain procedures and follow instructions.
2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, bending, twisting and reaching as necessary to carry out job duties.
3. Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; torso necessary to carry out duties of job.
4. Light work, with occasional lifting/carrying of objects with weights of 25 - 40 pounds.
5. Must be able to cope with physical stress and mental stress of the position.
6. Must be able to pay close attention to details and concentrate on work.

QUALIFICATIONS

1. EDUCATION/TRAINING - High school diploma or equivalent; some business and computer training preferred.
2. WORK EXPERIENCE - 1-2 years working experience in elections and some knowledge of Election Code. 1-2 years of supervisory experience is required.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

1. Must be able to speak and understand the English language and to follow oral and written instructions.
2. Must possess ability to communicate effectively.
3. Must possess ability to function independently, have flexibility and the ability to work effectively with clients, co-workers, agencies and others.
4. Must possess ability to maintain confidentiality regarding client information and records.
5. Must possess the technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.
6. Must possess ability to make independent decisions when circumstances warrant such action.
7. Must possess thorough knowledge of state and County election laws, procedures and requirements and ability to assure questions re: same.
8. Must possess knowledge of state laws governing the registration of voters.
9. Must possess knowledge of modern office practices and procedures.
10. Must possess knowledge of principles and practices of supervisor, and ability to coordinate work of subordinates.
11. Must possess ability to maintain accurate and efficient records and prepare required reports.
12. Must possess a valid driver’s license.

We offer an excellent benefit package including medical, dental, vision, prescription, life insurance, paid time off, tuition reimbursement and a retirement plan!

Franklin County is an equal opportunity employer.