Chief of Staff/Project Manager (Remote)

ASAE; Maryland; Remote; USD 70,000 - 100,000; Full time

Job summary

A leading company in association management is seeking a full-time Chief of Staff/Project Manager to support internal operations for trade associations. The role involves overseeing project management, collaboration with affiliates, and meeting support. Candidates should possess strong project management skills and a Bachelor's degree, with a focus on professional development and a supportive work environment.

Benefits

Paid vacation and sick days

Volunteer Day

Health/dental/vision insurance

Life insurance

Retirement plan match

Voluntary benefits

Employee Assistance Program

Professional development support

Qualifications

• Bachelor's degree required; association management experience preferred.
• Strong project management, organization, and communication skills.
• Ability to lift 25 pounds and stand for extended periods during conferences.

Responsibilities

• Oversee operations and staff assigned to the client association.
• Manage project details using the project management system (Basecamp).
• Coordinate staff meetings and monitor staff workflow.

Skills

Project Management

Organization

Communication

Customer Service

Education

Bachelor's degree

Tools

MS Office

Job description

Chief of Staff/Project Manager

Our company provides full-service management to trade and professional associations, including non-profit financial management and event coordination. We are seeking a full-time Chief of Staff/Project Manager to support the internal operations of one of our trade associations, with potential support for a second association in the future.

Primary Responsibilities:

1. Project Management:
2. Oversee operations and staff assigned to the client association, supporting the Executive Director (ED).
3. Manage project details using the project management system (Basecamp).
4. Establish communication and reporting mechanisms with vertical leads for updates on goals, budgets, and issues.
5. Identify tools to improve internal communication and reporting.
6. Develop and maintain SOPs, association records, and policies.
7. Supervise database usage and suggest process efficiencies.
8. Coordinate staff meetings, set agendas, and communicate expectations.
9. Monitor staff workflow and analyze staff hours monthly.
10. Oversee project coordination with staff and produce monthly operations reports.

Collaboration with Affiliates:

Manage website and vendor communications.

Support membership recruitment and retention programs.

Track journal ad revenue and support accreditation tasks.

Liaise with vendors, legal counsel, and contractors.

Assist with financial reports and chapter relations.

Manage nominations/elections and support awards programs.

Meeting Support:

Attend monthly and annual Board meetings, including in-person events.

Manage conference staffing and develop event schedules.

About the Company:

Stringfellow Management Group (SMG) is a growing, progressive, employee-centric organization supporting over twenty client associations. We value professional development, diversity, and inclusion, fostering a work environment where everyone can thrive.

Our Core Values include:

• Growth-Oriented, Emotional Intelligence, Reliability, Innovation, Collaboration, Adaptability, Solutions-oriented

Benefits:

Paid vacation and sick days, Volunteer Day, health/dental/vision insurance, life insurance, retirement plan match, voluntary benefits, Employee Assistance Program, and professional development support.

Application Process:

Please submit a cover letter. No phone inquiries accepted.

Requirements:

Education & Experience: Bachelor's degree; association management experience preferred.

Skills & Abilities: Strong project management, organization, communication, proficiency in MS Office, customer service, positive attitude, ability to lift 25 pounds, stand for extended periods during conferences.

Travel: 4-5 times per year.

Location: Primarily telecommuting.