Chief of Staff & Project Lead, AI Innovation Office

Falcon Rappaport & Berkman; New York (NY); Hybrid; USD 110,000 - 130,000; Full time

Job summary

Falcon Rappaport & Berkman LLP is seeking a highly organized Project Manager to serve as chief of staff to the CIO of the Innovation Office. You will lead AI-driven initiatives, manage a portfolio of technology builds, and support client-facing activities within a rapidly growing, entrepreneurial law firm in New York.

This hybrid role will require in-person presence in NYC and Mount Kisco. The ideal candidate has 4+ years in PM/exec support, a Bachelor’s degree, and a proven use of AI tools to

Qualifications

• 4+ years of experience in project management, operations, chief of staff, or senior executive support roles.
• Bachelor’s degree preferred.
• Exceptional organizational skills with ability to manage many projects and stakeholders.
• Hands-on use of AI tools to change how you work, with concrete examples.
• Experience with project management and collaboration tools, and learning new software quickly.

Responsibilities

• Partner with the CIO to set, track, and drive department priorities and own follow-through on decisions.
• Manage the CIO’s calendar, meetings, and travel to maximize high-value work.
• Prepare agendas, briefing materials, memos, and reports for leadership and committees.
• Coordinate with attorneys, staff, vendors and external stakeholders; represent the CIO in meetings.
• Plan and manage portfolios of initiatives, track budgets, and surface risks early.
• Lead AI adoption, automate workflows, and document new processes for organization-wide use.
• Support client-facing activities and business development for the AI practice.

Skills

Project management

Operations

Chief of staff

AI tools usage

Communication

Education

Bachelor's degree

Tools

Project management tools

Collaboration tools

Job description

Falcon Rappaport & Berkman LLP is seeking a highly organized Project Manager to serve as chief of staff to the CIO of the Innovation Office. You will lead AI-driven initiatives, manage a portfolio of technology builds, and support client-facing activities within a rapidly growing, entrepreneurial law firm in New York.

This hybrid role will require in-person presence in NYC and Mount Kisco. The ideal candidate has 4+ years in PM/exec support, a Bachelor’s degree, and a proven use of AI tools to