AI-Driven Chief of Staff & Innovation Project Lead

Falcon Rappaport & Berkman LLP; New York (NY); Hybrid; USD 110,000 - 130,000; Full time

Job summary

Falcon Rappaport & Berkman LLP in New York combines legal expertise with an Innovation Office focused on AI adoption, technology workflows, and client-facing support. The Project Manager acts as chief of staff to the CIO, coordinating priorities and ensuring timely progress across the firm.

The role emphasizes organizing complex projects, stakeholder coordination, and practical AI-first initiatives, with in-person work at NYC and Mount Kisco offices in a hybrid setting.

Qualifications

• 4+ years of experience in project management, operations, chief of staff, or senior executive support roles, preferably in professional services or tech.
• Bachelor’s degree preferred.
• Demonstrated, hands-on use of AI tools to change how you work, with concrete examples you can share.
• Excellent written and verbal communication skills; able to write clearly for senior audiences.

Responsibilities

• Set, track, and drive the department’s priorities, and own follow-through on decisions and action items.
• Manage the CIO’s time strategically, including calendar, meetings, and travel.
• Prepare agendas, briefing materials, memos, presentations, and reports for CIO, Firm leadership, and Management Committee.
• Liaise with Firm leadership, practice groups, departments, clients, vendors, and external stakeholders.
• Coordinate budget, vendor management, license and contract renewals, and expense tracking for the department.
• Coordinate department events, trainings, and webinars.
• Run the department’s operating rhythm, including weekly meetings and quarterly priorities.
• Plan, track, and manage a portfolio of initiatives from kickoff through completion.
• Maintain a single source of truth for projects, deadlines, owners, and status.
• Support client-facing scheduling and logistics, and contribute to business development activities.

Skills

Project management

Operations

Chief of staff

Executive support

AI tools usage

Stakeholder coordination

Client-facing work

Education

Bachelor’s degree preferred

Tools

EOS

Job description

Falcon Rappaport & Berkman LLP in New York combines legal expertise with an Innovation Office focused on AI adoption, technology workflows, and client-facing support. The Project Manager acts as chief of staff to the CIO, coordinating priorities and ensuring timely progress across the firm.

The role emphasizes organizing complex projects, stakeholder coordination, and practical AI-first initiatives, with in-person work at NYC and Mount Kisco offices in a hybrid setting.