Chief of Staff

Vivpro Corp; Northern (KY); Hybrid; USD 120,000 - 150,000; Full time

Job summary

A growing technology company is seeking a highly qualified Chief of Staff to assist the executive team in managing priorities and external interactions. This role will be key in increasing productivity and streamlining initiatives, requiring strong leadership and communication skills. Ideal candidates should have over 7 years in executive management, experience in operations management consulting, and expertise in project coordination. Join us to help shape and drive our strategic goals in a collaborative environment.

Qualifications

• 7+ years in a business or executive management role.
• Proven experience organizing and directing multiple teams and departments.
• Excellent communicator in written and verbal form.

Responsibilities

• Design and develop customer-facing applications and frontend services.
• Serve as a liaison between staff, executives, and the CEO.
• Support client follow-ups and contract processes.
• Assist executives in decision-making and program management.
• Oversee daily operations and manage administrative tasks.
• Build relationships for operational efficiency.

Skills

Data analysis

Budget management

Operations management consulting

Project coordination

Creative problem solving

Project reporting

Education

Bachelor’s degree in Business Administration or similar field

Job description

Vivpro is experiencing a period of rapid growth as the direct result of an innovative product, differentiated services, compelling vision, and productivity. To continue on this trajectory, we’re searching for a highly qualified chief of staff to work closely with our executive team. The role will not only manage internal priorities but take a lead role in external interactions. Starting Day 1, a Chief of Staff will spend part of their time filling in gaps in the organization, such as working on building and operationalizing partnerships. The chief of staff will have an immediate role in increasing our productivity, streamlining strategic initiatives, overseeing program management and managing priorities. The ideal candidate will have proven experience in a business/strategic management role, with a special focus on executive-level advising and collaboration.

Responsibilities

As a key member of the core development team, you will be responsible for designing and developing customer-facing applications and frontend services to support them. You will apply your knowledge to functional design, utilize your programming skills for efficient and robust implementation throughout the entire software development cycle.

Serve as liaison between staff, executives, senior leaders, and CEO, regarding company climate, employee well-being, project updates, proposals, and planning

Support client follow up such contracts and acquisition process

Assist and communicate with executives in decision-making, program management, and initiative implementation

Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns

Oversee daily operations through collaboration with senior management and leadership, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and/or electronic files, planning and coordinating annual corporate meetings, and scheduling facilities

Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with CEO and executives on special projects

Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications

Oversee staff/internal operations:prepare agendas, take notes and assign action items at weekly staff meetings, manage the OKR and annual planning processes, support with board meeting prep, create decision-making frameworks, manage All Hands programming

Skills

Experience with data analysis

Experience with budget management.

Consulting experience with a focus on operations management

Proven success in a project coordination role

Nimble business mind with a focus on developing creative solutions

Strong project reporting skills, with a focus on interdepartmental communication

Qualifications

Bachelor’s degree in Business Administration or similar field

7+ years in a business or executive management role

Proven experience organizing and directing multiple teams and departments

Excellent communicator in written and verbal form

Extremely versatile, dedicated to efficient productivity

Experience planning and leading strategic initiatives

Culture & Working Style

Our Culture
Collaboration is at the heart of our culture, and we need engineers who can communicate effectively and work well with the team towards achieving a common goal.