Chief of Staff
Dartmouth College
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Job summary
Dartmouth College's Geisel School of Medicine seeks a Chief of Staff to partner with the Dean and senior leaders in managing institutional priorities and operating the Dean's Office. The role oversees meeting cadence, agenda management, and coordination of initiatives across education, research, and clinical missions in collaboration with Dartmouth Health.
The position requires strong strategic planning, budget literacy, staff leadership, and expert coordination of executive-level governance and
Qualifications
- 10+ years of progressively responsible administrative experience in an academic medical center or research-intensive academic institution, including support of senior leadership and work across an affiliated health system.
- Prepare executive PowerPoint presentations, including grant applications and site visits, for high-level audiences.
- Maintain proficiency with current productivity, data and collaboration tools, including enterprise systems used at Dartmouth.
- Independently multi-task numerous projects and assignments on short notice with ability to research unfamiliar techniques.
- Exercise sound political judgment and absolute discretion in handling confidential matters.
- Influence outcomes and drive accountability without direct authority across School leadership and Dartmouth Health counterparts.
- Read and interpret budgets, dashboards and operational data to partner with finance teams.
- Supervise, develop and retain professional administrative staff in a high-volume executive office.
- Plan and execute high-visibility institutional events within fixed deadlines.
- Demonstrate commitment to Geisel's values and mission.
Responsibilities
- Track and evaluate progress against goals and institutional priorities for departments and centers.
- Lead the Dean's Office coordination of the school's strategic plan and milestones.
- Own the Dean's Office view of priorities with owners, deadlines and risks.
- Prepare strategic and financial analyses tied to educational, research and clinical missions.
- Lead initiatives involving administrative functions and cross-functional alignment across Geisel and Dartmouth Health.
Skills
Education
Tools
Job description
Reporting to the Dean of the Medical School, the Chief of Staff partners with the Dean, the Executive Director of Operations & Strategy and the Executive Director of Finance and Admin in the management of the school's institutional priorities and is responsible for the effective operation of the Office of the Dean. Establish and manage the operating cadence of the Dean's Office - meeting and agenda management, decision tracking, and follow-through on institutional priorities - and supervise the administrative support staff of the Dean's Office and lead institutional event planning for the Office of the Dean. Responsible for leading designated initiatives and activities related to the Dean's functions that influence areas across Geisel, including activities related to the education, research, and clinical missions of the Geisel School of Medicine at Dartmouth and its partnership with Dartmouth Health. Exercises significant authority in shaping the strategies, processes and policies of the Dean's Office.
Location of Position: Hanover, NH
Remote Work Eligibility: Hybrid
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40
Position Purpose: Reporting to the Dean of the Medical School, the Chief of Staff partners with the Dean, the Executive Director of Operations & Strategy and the Executive Director of Finance and Admin in the management of the school's institutional priorities and is responsible for the effective operation of the Office of the Dean. Establish and manage the operating cadence of the Dean's Office - meeting and agenda management, decision tracking, and follow-through on institutional priorities - and supervise the administrative support staff of the Dean's Office and lead institutional event planning for the Office of the Dean. Responsible for leading designated initiatives and activities related to the Dean's functions that influence areas across Geisel, including activities related to the education, research, and clinical missions of the Geisel School of Medicine at Dartmouth and its partnership with Dartmouth Health. Exercises significant authority in shaping the strategies, processes and policies of the Dean's Office.
Driving a vehicle essential: Yes
Experience: 10+ years of progressively responsible administrative experience in an academic medical center or research-intensive academic institution, including support of senior leadership and work across an affiliated health system.
- Prepare executive PowerPoint presentations, including those related to grant applications and site visits, presentations to the President, Provost and Board of Trustees, the Geisel Dean's leadership team, and Dartmouth Health leadership, and seminars and other events.
- Maintain proficiency with current productivity, data and collaboration tools, including the enterprise systems used at Dartmouth.
- Independently multi-task numerous projects and assignments on short notice with ability to research unfamiliar techniques/procedures.
- Exercise sound political judgment and absolute discretion in handling confidential personnel, financial and strategic matters.
- Influence outcomes and drive accountability without direct authority, across School leadership and Dartmouth Health counterparts.
- Read and interpret budgets, dashboards and operational data well enough to partner effectively with the Executive Director of Finance and Admin's and Executive Director of Operations & Strategy's teams.
- Supervise, develop and retain professional administrative staff in a high-volume executive office.
- Plan and execute high-visibility institutional events, managing simultaneous timelines, budgets, vendors and senior-leader participation under fixed deadlines.
- Demonstrate commitment to Geisel's values of excellence, collaboration and integrity, and to the School's mission of service to our rural region, research-driven innovation, and partnership with Dartmouth Health
Master's degree (MBA, MHA, MPH or related field)
- Track and evaluate progress against goals and institutional priorities for departments, institutes and centers of Geisel, resolving complex issues within the Dean's Office scope and escalating strategic matters to the Executive Director of Operations & Strategy and Executive Director of Finance and Admin as needed.
- Lead the Dean's Office coordination of the school's strategic plan - translating priorities into annual goals and work plans, establishing milestones and metrics, and reporting progress and recommendations to the Dean and leadership team.
- Own the Dean's Office view of institutional priorities - status, owner, deadline and risk for each - and proactively identify cross-functional dependencies and surface items requiring the attention of the Dean, Executive Director of Operations & Strategy or Executive Director of Finance and Admi.
- Partner with the Executive Director of Operations & Strategy and Executive Director of Finance and Admin in preparing strategic, operational and financial analyses tied to the educational, research and clinical missions of Geisel and recommending actions based on findings.
- Lead, coordinate and track Dean's Office initiatives and deliverables involving administrative functions owned by the Executive Director of Operations & Strategy and Executive Director of Finance and Admin within the School as defined by the Dean, including ones dealing with facility planning and utilization, information technology, human resources, institutional research, and budget preparation, aligning efforts across functions to meet institutional objectives.
Percentage Of Time: 25
- Provide full support using independent judgment and discretion, and direct selected activities related to the office and activities of the Dean.
- Provide and direct administrative staff support (directly and/or through oversight of assigned staff) for key Dean's leadership and management committees.
- Establish and manage the operating cadence of the Dean's Office: set the annual leadership meeting calendar, build agendas with the Dean and Executive Director of Operations & Strategy, capture decisions and action items, and drive follow-through to closure.
- Triage and prioritize requests, invitations and correspondence directed to the Dean, routing each to the appropriate senior leader and confirming timely response.
- Direct the development of presentations for the Dean for both internal and external audiences.
- Represent and coordinate activities and functions of the Dean's Office with internal and external constituents.
- Direct the preparation and review of correspondence, reports, and other complex documents at the request of the Dean.
- Establish, implement and continuously improve standard operating procedures and policies for the effective and efficient operation of the Dean's Office.
Percentage Of Time: 25
- Partner with the Geisel Executive Director of Operations & Strategy and with Dartmouth Health administrative counterparts to lead and advance specific projects in their areas.
- Partner with the Geisel Senior Leaders Team to lead and advance specific projects in their areas and across functional areas.
- Lead special projects, programs and other special initiatives as assigned by the Dean, that relate to Geisel, as well as to the Dean's other institutional leadership roles across Dartmouth and Dartmouth Health, establishing work plans and delegating assignments to project contributors.
- Serve as negotiator, facilitator, liaison and/or intermediary to resolve complex internal or external administrative issues.
- Direct search logistics, committee support and candidate visits for processes to identify and recruit senior academic leadership, including department chairs and center directors recruited jointly with Dartmouth Health.
- Lead the design and implementation of new departmental and Chair review processes, and oversee internal and external review committees associated with these reviews and preparation of their final reports to the Dean.
- Direct scheduling, materials preparation and follow-up support for the Chair performance evaluation cycle administered by the Executive Director of Operations & Strategy.
Percentage Of Time: 20
- Lead institutional event planning for the Office of the Dean - including Investiture, White Coat and Match Day ceremonies, State of the Medical School, dean's lecture and seminar series, faculty and leadership retreats, and receptions for candidates, donors, alumni and visiting delegations - partnering with Communications, Advancement, Facilities and Dartmouth Health counterparts.
- Establish and maintain the annual institutional events calendar, ensuring alignment with the academic calendar, Board of Trustees and Provost's schedules, and Dartmouth Health leadership commitments.
- Oversee event budgets, vendor coordination, run-of-show and the Dean's participation and remarks, and direct the administrative staff assigned to event execution, delegating assignments and evaluating event outcomes.
Percentage Of Time: 15
- Lead and supervise the administrative support staff of the Dean's Office, including recruitment and onboarding, workload allocation, cross-training and coverage planning, professional development, and performance evaluation in partnership with Human Resources and the Executive Director of Operations & Strategy.
- Establish team objectives and work plans, and serve as the escalation point for the administrative team on competing priorities, scheduling conflicts and service standards for the Office of the Dean.
- Interact with co-workers, visitors, and other staff consistent with the core values of Dartmouth and Geisel.
Percentage Of Time: 15
- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
- Performs other duties as assigned.
Department Contact for Recruitment Inquiries: Nick Ryan, Executive Director of Operations & Strategy
Phone Number: 603 646 5591
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
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