Chief of Staff

Vannin Chief of Staff; Cincinnati (OH); On-site; USD 150,000 - 180,000; Full time

Job summary

A dynamic company is seeking a Chief of Staff in Cincinnati to act as the trusted advisor to the CEO. This full-time role involves overseeing operations, ensuring execution of strategic plans, and driving alignment across business functions. Ideal candidates will have over 7 years in similar roles, strong communication skills, and the ability to thrive in a fast-paced environment. The compensation range is $150,000-$180,000 USD annually, plus bonus eligibility.

Qualifications

• 7+ years in Chief of Staff or similar operational roles.
• Proven ability to drive projects in a fast-paced environment.
• Strong communication skills for executive materials.

Responsibilities

• Lead alignment across business lines and drive decisions.
• Refine operating cadence that increases leverage for CEO.
• Support communication from CEO to teams and leaders.

Skills

Cross-functional management

Project management

Verbal and written communication

Financial and P&L literacy

Problem-solving

Job description

Chief of Staff Role

Our client is seeking a Chief of Staff to serve as the trusted right hand to its Founder & CEO, and a connective force across a growing portfolio of businesses. This is a full-time, in-person role, with deep day-to-day integration into the CEO’s operating rhythm and priorities.

The Chief of Staff will play a central role in turning leadership priorities into consistent execution: building structure, operating cadence, and accountability across multiple business lines and stakeholders. Acting as the glue across the platform, this leader will remove friction, unblock progress, and ensure follow-through in a fast-paced, high-ownership environment where outcomes matter more than titles.

This is a high-trust, long-term seat designed for a career Chief of Staff (or adjacent operator) who wants to build enduring leverage for a founder over time, not a short-term rotational role or stepping-stone to a near-term P&L track. This role operates at a Vice President-equivalent level in terms of influence and trust, despite not owning a formal P&L. The right person will grow in scope through impact and partnership, earning influence by doing the work and becoming indispensable to how the platform operates.

Responsibilities

Executive Team Leadership and Company Strategy:

• Serve as the CEO’s right-hand operator, helping translate priorities into clear plans, sequencing work, and ensuring follow-through across the portfolio
• Act as the connective glue across business lines and leaders, driving alignment, resolving blockers, and pushing decisions to closure in a fast-paced environment
• Elevate the effectiveness of key meetings and rhythms by setting tight agendas, ensuring the right stakeholders and inputs are present, and driving crisp action items and accountability after each touchpoint

Operations:

• Build and continuously refine the operating cadence that reduces chaos and increases leverage for the CEO (e.g., weekly priorities, leadership check-ins, cross-business reviews, and quarterly planning)
• Track progress across multiple parallel initiatives and stakeholders; surfacing risks early, unblocking execution, and creating reliable mechanisms for follow-through
• Identify and implement practical process improvements that increase speed, clarity, and coordination across teams, while staying hands-on with both high- and low-glamour work
• Temporarily own and build new functions or initiatives (e.g., hiring, vendor transition, early execution), then transition ownership to functional leaders once operationally stable

Communications:

• Support clear, direct communication from the CEO to leaders and teams, ensuring priorities, expectations, and decisions are understood and acted on
• Prepare high-quality executive materials and narratives for internal leadership moments and external/community-facing initiatives (e.g., updates, reviews, offsites, events)
• Create lightweight, repeatable communication systems that keep stakeholders aligned without adding unnecessary bureaucracy (e.g., updates, recap notes, action trackers)

Minimum Qualifications

• 7+ years in Chief of Staff, business operations, program management, or similar execution-focused roles
• Proven ability to drive cross-functional priorities to completion in a fast-paced, high-accountability environment
• Strong financial and P&L literacy
• Strong project/program management skills (planning, dependencies, timelines, follow-through)
• Excellent written and verbal communication; able to create executive-ready updates and materials
• Able to work fully in-person in Cincinnati (relocation available)

Preferred Skills & Attributes

• High-drive, resourceful "get it done" operator; comfortable pushing through blockers ("move mountains")
• Hands-on doer mentality; willing to own both strategic and non-glamorous work
• Demonstrated executive presence and high EQ working across senior stakeholders
• Comfortable juggling many parallel workstreams with tight deadlines and high ownership
• Willing to complete DISC assessment prior to CEO interviews

Compensation Range

DOE $150,000-180,000 USD annual salary + bonus eligibility

What to Expect from Our Selection Process

The process includes:

• Vannin Chief of Staff Predictive Index Behavioral Assessment
• Vannin Chief of Staff Screening: 15 min phone interview & 30 min video interview
• DISC Assessment to ensure deep alignment with CEO working style
• In-person 1:1 with President
• In-person 1:1 with Executive Team Member
• Final In-Person Interview with Client Team