CHIEF IMPLEMENTATION AIDE

RI.gov; Providence (RI); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a highly organized individual to assist high-level state officials in managing complex administrative tasks. This role involves overseeing agency files, preparing detailed reports, and ensuring effective communication across various departments. The ideal candidate will possess a thorough understanding of public administration principles and modern office management practices. This is a confidential position requiring discretion and the ability to handle sensitive information. Join a dynamic team dedicated to supporting state government initiatives and making a significant impact on public service.

Qualifications

• Ability to establish effective working relations with personnel.
• Experience in complex administrative tasks in state government.

Responsibilities

• Assist high-level state officials with administrative tasks.
• Supervise clerical staff and manage agency files.
• Prepare reports and attend conferences on behalf of the superior.

Skills

Public Administration Knowledge

Office Management Principles

Report Writing

Supervisory Skills

Public Relations

Education

Two Years of Academic Study

Job description

GENERAL STATEMENT OF DUTIES:

To assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required.

SUPERVISION RECEIVED:

Works under the general direction of a high level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed.

SUPERVISION EXERCISED:

Supervises clerical and other supportive staff assigned to assist. To assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.

To oversee the official agency files and records and to ensure their accuracy and that they are kept current.

To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.

To perform varied public relations duties such as preparing news releases and writing and delivering speeches as required.

To assist a superior by performing administrative tasks and research in the overall agency operation.

To coordinate the flow of work among the various units within the agency.

To respond to inquiries and direct them to the proper location for response when necessary.

To attend conferences and meetings on behalf of the superior and prepare reports thereon.

To do related work as required.

KNOWLEDGES, SKILLS AND CAPACITIES:

A thorough knowledge of the principles and practices of public administration; a thorough knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices; the ability to establish and maintain effective working relations with personnel; a thorough knowledge of the principles and practices of effective implementation procedures for policies and procedures; the ability to prepare accurate and concise written reports; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through successful completion of at least two years of academic study in an accredited institution of higher education.

Experience: Such as may have been gained through considerable employment in a supervisory position in state government assisting a high level state official performing complex administrative and supportive tasks involved in the implementation and administration of major projects and programs affecting all departments or agencies.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

This is a highly confidential position. The applicant will be exposed to sensitive attorney/client privileged information, union issues, active court case documentation, and other sensitive data that must remain within the legal department.