Charter Coordinator

Socket.dev; Lawrence (KS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement savings plan

Paid time off

Job summary

Summit School Services is seeking an organized administrative professional to support charter and field trip operations in Lawrence, KS. You will handle bookings, pricing, data entry, and coordination with drivers and dispatchers.

The role requires 3–5 years in customer service, strong data entry skills, and proficiency with Microsoft Office. CDL eligibility is a plus, with a focus on accuracy and professional communication.

Qualifications

• High school diploma or equivalent required; college courses preferred.
• 3–5 years of experience in a customer service environment.
• Strong customer service, data entry and communication skills.

Responsibilities

• Take field trip or Charter orders by email or phone.
• Provide accurate pricing information.
• Enter and record trips in the company’s proprietary data base system.
• Determine map routes, assign driver coverage and share trip details.
• Generate trip reports for CSC management.
• Communicate with customers, invoice trips and track payments.
• Complete AR, AP and Payroll tasks related to Charter trips.
• Perform general office duties including letters, reports and filing.
• Encourage compliance with company policies and procedures.
• Perform various administrative tasks; other duties as assigned.

Skills

Customer service

Data entry

Communication

Organization

Phone etiquette

Education

High School Diploma

CDL (preferred)

Tools

Microsoft Office

Excel

Job description

Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations. Our corporate headquarters, located in Warrenville, Illinois, houses the administrative and corporate support functions for the organization. Our 250+ local customer service centers (CSCs) are supported by regional operations teams located throughout North America.

Responsibilities

• Take field trip or Charter business orders through the electronic mail system or over the phone
• Provide accurate pricing information to customers
• Enter and record trips into company’s proprietary data base system
• Determine map routes, assign driver coverage and provide trip details to Drivers and Dispatchers
• Generate trip reports as needed for CSC management or others
• Communicate with customers, invoice trips and track payments
• Complete Accounts Receivable, Accounts Payable, and Payroll tasks related to Charter and field trips
• Perform general office duties including writing letters, generating reports, drafting pay-memos, copying, filing, faxing, etc.
• Encourage compliance with company policies and procedures
• Perform various administrative tasks
• Exhibits the highest ethical best practices and personal integrity; Shares concerns about suspicious or inappropriate behavior with their supervisor or manager
• Other duties as assigned

Qualifications

• High school Diploma or equivalent required; completion of college level courses preferred
• 3-5 years’ experience in customer service environment required
• Strong customer service skills required
• Solid data entry skills required
• Proficient use of computers required; Microsoft Office applications such as Word, Excel, Outlook, PowerPoint, etc
• One or more years of driving experience on field trips preferred
• Ability to acquire CDL and perform as a cover driver
• Strong verbal communication skills and telephone etiquette skills; ability to respond and present professionally to callers and customers.
• Highly organized and able to work with minimal supervision

• We offer medical, dental, vision, basic life insurance coverage, holiday pay, and PTO accrual.
• Additionally, employees are able to enroll in a retirement savings plan.

Summit School Services has a zero-tolerance policy on conduct that is incompatible with its policies and values, including sexual exploitation and abuse, harassment, abuse of authority, and discrimination. Summit School Services is committed to promoting the protection and safeguarding of all children and passengers.

At Summit School Services our goal is to be a diverse workforce that is representative of the communities we serve. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

Summit School Services LLC’s independent subsidiaries and affiliates are an equal employment opportunity (EEO) employer

The pay rate range, along with most all of the other terms and conditions of employment, vary between different sites, geographical markets, customer/ contractual terms and positions.