Chargeback Specialist

Advia Credit Union; Kalamazoo (MI); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Tuition reimbursement

Telemedicine

Employee Assistance Program

Paid holidays

Parental leave

Wellness initiatives

Volunteer hours

Job summary

Advia Credit Union in Kalamazoo, MI is seeking a disputes and chargebacks specialist to serve as a subject matter expert for card program activity. You will ensure accurate, timely processing of disputed or unauthorized debit, credit, and ATM transactions while maintaining clear member communication throughout the dispute lifecycle.

The role monitors end-to-end process performance, ensures adherence to regulatory requirements, and collaborates with card processors and vendors to identify trends

Qualifications

• Minimum of 1 year up to 3 years of related experience.
• Two-year college degree or equivalent; Excel University certification preferred.
• Strong communication and attention to detail required.

Responsibilities

• Monitor and maintain dispute and chargeback workflows for debit, credit, and ATM transactions.
• Identify risks, trends, and exceptions with actionable insights.
• Act as SME for dispute and chargeback processes and provide guidance to team.
• Coordinate with management to address process gaps and training needs.
• Serve as escalation resource for complex disputes and fraud-related matters.
• Liaise with card processor and dispute vendors to resolve issues.
• Maintain dispute-related systems and data accuracy; generate reporting and reconciliations.
• Support audit readiness with proper documentation and data validation.

Skills

Dispute resolution

Data analysis

Regulatory compliance

Education

Two-year college degree

Excel certification preferred

Tools

Visa Secure

VROL

Dispute platforms

Job description

Description

Employment Type: Full-Time, Hybrid

Entry Salary Range: $20.48-$24.57 per hour with an annual award opportunity based on individual and credit union performance.

Comprehensive Benefits Package

Health & Wellness

• Medical, dental, and vision insurance to keep you and your family healthy.

Financial Peace of Mind

• 401(k) with company match, life insurance, and disability coverage.

Time Off

• Generous paid time off (PTO), paid holidays, and paid parental leave.

Professional Growth

• Learning and development programs, plus tuition reimbursement to support your career journey.

Additional Perks

• Free Telemedicine
• Employee Assistance Program (EAP)
• Wellness initiatives
• Paid Community Action Volunteer Hours
• Parental Leave and Tuition Reimbursement are available after one year of service.

What You Should Know About The Role

This role serves as a subject matter expert and process specialist for dispute and chargeback functions supporting the credit union’s card programs. It ensures accurate, timely processing of disputed or unauthorized debit, credit, and ATM transactions while maintaining clear, consistent, and service focused member communication throughout the dispute lifecycle.

In alignment with Advia’s core values and service standards, the role monitors end to end process performance, ensuring adherence to policies, regulatory requirements, and network rules, while promoting operational excellence and a positive member experience. It provides guidance and expertise to support consistent, compliant, and member focused outcomes.

The position also acts as an advisor and escalation resource for complex dispute matters, identifying trends and recommending process improvements. It serves as the primary liaison with the card processor to support fraud identification and mitigation strategies. In addition, the role functions as the system liaison for dispute related platforms, monitoring performance and data accuracy, identifying issues, and supporting approved enhancements.

What You Should Know About Advia

Advia is a fast-growing Credit Union that is positioned in the top 3% of credit unions across the United States. We serve almost 200,000 members with assets over $3 Billion. We offer very similar product and services as the big banks with a focus on saving our members money while providing financial advantages. We are rooted in our communities and believe we have a responsibility to give back outside of our four branch walls through volunteering and charitable donations. The work environment at Advia is fast-paced, performance based, and fun infused. We certainly live by the saying "work hard, play hard." As an employee of Advia, you can expect regular and constructive feedback, development opportunities, great benefits, excellent co-workers and engaged managers.

Major Duties And Responsibilities

• Monitors and maintains dispute and chargeback workflows for debit, credit, and ATM transactions, supporting accurate, timely, and member-focused outcomes. Ensuring quality, timeliness, and adherence to Regulation E, Regulation Z, network rules, and internal policies.
• Identifies risks, trends, and exceptions and elevates insights with recommendations.
• Serves as a subject matter expert for dispute and chargeback processes, providing guidance and support to team members to promote consistency and compliance.
• Partners with management to identify process gaps, training opportunities, and best practices that strengthen quality and operational effectiveness.
• Acts as an escalation resource for complex disputes, chargeback, and fraud-related matters, supporting resolution and informed decision-making.
• Serves as the primary operational liaison with dispute-related vendors and the card processor, monitoring service performance and coordinating issue resolution as needed.
• Maintains system administration and monitors dispute-related systems and tools (including dispute platforms, Visa Secure, and VROL), identifying performance issues, data accuracy concerns, and opportunities for improvement.
• Completes dispute-related reporting, reconciliations, and settlement activities; prepares insights and flags discrepancies for management and Accounting review.
• Supports audit and examination readiness by maintaining documentation integrity, validating data, and assisting with audit preparation as requested.
• Must comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control. Additionally, all employees must follow policies and procedures to minimize risk by exercising judgment, raising questions to management, and adhering to policy guidelines.

Requirements

Experience

A minimum of one year up to three years of similar or related experience, including preparatory experience.

Education/Certifications/Licenses

A two-year college degree or completion of a specialized course of study at a business or trade school equivalent to approximately 64 credit hours. Excel University certification preferred.

Interpersonal Skills

A significant level of trust, credibility and diplomacy is required. In-depth dialogue, conversations and explanations with customers, direct and indirect reports and outside vendors can be of a sensitive and/or highly confidential nature. Communications may involve motivating, influencing, educating and/or advising others on matters of significance. Typically includes subject matter experts as well as first level to middle managers.

Other Skills

Able to use database, spreadsheet and word processing software suites to record and maintain records, with member contact as necessary via form correspondence. Able to learn and retain knowledge in depth for all debit card and ATM adjustment function; to follow Visa and ATM network regulations and comply with FRB Regulation E to limit potential liability for the credit union.

Physical Requirements

Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 20 lbs. Must be capable of climbing / descending stairs in emergency situation. Must be able to operate routine office equipment including computer terminal and keyboard, microfiche reader, telephone, copier, facsimile, and calculator. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of travel by automobile (as driver and passenger), commercial airlines, rental vehicles and public transportation and be able to lodge in public facilities. Must be capable of regular, reliable and timely attendance.

Working Conditions

Must be able to routinely perform work indoors in climate-controlled private office with minimal noise.

Mental And/or Emotional Requirements

Must be able to perform job functions independently and work effectively either on own or as part of a team. Must be able to plan and direct the work activities of self and others. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform basic mathematical calculations with extreme accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters.