Chapter Divisions & Sections Program Manager

Socket.dev; Milwaukee (WI); On-site; USD 52,000 - 68,000; Full time

Job summary

Executive Director, Inc. (EDI) is seeking an Administrative Chapter Division & Section Program Manager to oversee all aspects of AAEM chapter divisions and sections. The role requires impeccable communication, high attention to detail, and strong organizational skills in a fast-paced association environment.

You will manage member records, coordinate meetings, prepare reports and agendas, and support live events and webinars. Travel to the Scientific Assembly and related activities is required.

Qualifications

• Bachelor’s degree preferred.
• Proficient in Windows, MS Word and MS Excel.
• Experience with MS PowerPoint, and iMIS and/or MS Access a plus.
• Oral, written, organizational and proofreading skills essential.

Responsibilities

• Provide responsive and professional customer service for inquiries via main phone line and email, addressing topics such as membership, invoicing, access to member benefits, event registration, refunds, and related services.
• Assist with membership renewal language to Chapter Divisions and Sections.
• Assist with financial tasks, including invoice tracking, expense reports, credit card reconciliations, and coding payments.
• Maintain accurate member records in the iMIS database, generate and retrieve reports, and support data management tasks.
• Serve as staff liaison to assigned entities by coordinating meetings, taking minutes, and assisting with projects.
• Coordinate development of reports, agendas, minutes, timelines, action plans, correspondence, and event planning materials.
• Communicate organizational needs of Chapters; prepare planning timelines and administer scheduled projects for Chapter Divisions and Sections.
• Manage the registration process for Chapter Division and Sections related events; collaborate with Senior Administrative, Policy and Advocacy Manager on live events and webinars.
• Assist staff with formation of new Chapter Divisions and Sections; work with internal departments as needed for AAEM projects.
• Travel and assist onsite at the annually held Scientific Assembly; other duties as assigned.

Skills

Communication

Attention to detail

Organizational skills

Adaptability

Education

Bachelor’s degree preferred

Job description

Executive Director, Inc. (EDI) is seeking an Administrative Chapter Division & Section Program Manager to oversee all aspects of AAEM chapter divisions and sections. The role requires impeccable communication, high attention to detail, and strong organizational skills in a fast-paced association environment.

You will manage member records, coordinate meetings, prepare reports and agendas, and support live events and webinars. Travel to the Scientific Assembly and related activities is required.