Chair’s Office Administrative Coordinator

UCSF Health, AG; San Francisco (CA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

UCSF Health, AG is seeking an experienced Administrative Coordinator to support the Department Chair and senior leadership in San Francisco. The role coordinates executive calendars, committee meetings, faculty affairs activities, and confidential personnel records.

Ideal candidates will have a bachelor’s degree (or equivalent) and at least 3 years in a similar healthcare/academic setting, with strong organization, communication, and discretion.

Qualifications

• Bachelor's degree or equivalent experience in administrative support.
• 3+ years in a similar administrative role, preferably in academic/healthcare.
• Strong organizational and time management skills, with deadline focus.
• Excellent communication and interpersonal abilities for working with faculty and staff.
• Proficiency in Microsoft Office; experience with HRIS is preferred.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Flexibility to adapt to changing priorities and take on new challenges.
• Attention to detail and accuracy in record-keeping and reporting.
• Strong problem-solving skills and ability to work independently or in a team.

Responsabilités

• Provide comprehensive administrative and operational support to the Department Chair and leadership.
• Coordinate executive scheduling, meetings, and events.
• Manage confidential records and reporting relating to faculty and HR processes.
• Support faculty affairs activities and employee lifecycle reporting.
• Collaborate with department leaders and HR Manager to ensure timely follow-up on initiatives.
• Balance multiple priorities and maintain professional, discreet handling of information.

Connaissances

Organization

Time management

Communication

Interpersonal skills

Attention to detail

Problem solving

Independence

Teamwork

Discretion

HRIS experience

Formation

Bachelor's degree or equivalent

Outils

HRIS systems

Description du poste

Job Description

The Chair’s Office Administrative Coordinator provides comprehensive administrative and operational support to the Department Chair, Division Vice Chairs, and departmental leadership. The position coordinates executive scheduling, committee and leadership meetings, faculty affairs activities, employee lifecycle reporting, departmental events, and special projects. Working collaboratively with department leaders and the Human Resources Manager, this position manages multiple priorities, maintains confidential records, supports consistent administrative processes, and helps ensure timely follow-up on faculty and departmental initiatives.

Qualifications

• Bachelor's degree in a related field or equivalent experience in administrative support.
• Minimum of 3 years of experience in a similar administrative role, preferably in an academic or healthcare setting.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to build positive relationships with faculty and staff.
• Proficiency in Microsoft Office Suite and experience with HRIS systems is preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and a willingness to take on new challenges.
• Attention to detail and a commitment to accuracy in record-keeping and reporting.
• Strong problem-solving skills and the ability to work independently and as part of a team.
• A positive and professional attitude, with a customer-service oriented mindset.