CFANS Facilities Coordinator

University of Minnesota; Saint Paul (MN); Hybrid; Full time

Job summary

An established industry player seeks a dedicated Facilities Coordinator to optimize space utilization and support facilities management. In this dynamic role, you will lead lab cleanouts, coordinate safety training, and manage building access while serving as the primary liaison between occupants and service providers. The position offers the opportunity to work in a vibrant academic environment, contributing to a diverse community and enhancing research capabilities. If you have a passion for facilities management and a drive for excellence, this is the perfect chance to make a meaningful impact in a top-tier institution.

Benefits

Competitive wages

Paid holidays

Generous time off

Low-cost medical and dental plans

Healthcare and dependent care flexible spending accounts

Disability insurance

Employer-paid life insurance

Excellent retirement plans

Employee Assistance Program

Qualifications

• Bachelor’s degree and 2 years of experience in facilities management or related field.
• Strong organizational and problem-solving skills required.

Responsibilities

• Coordinate space utilization and manage lab cleanouts and moves.
• Act as primary contact for building occupants and service providers.

Skills

Organizational Skills

Problem-Solving Skills

Communication Skills

Project Management

Safety Training Coordination

Education

Bachelor’s Degree

Tools

Google Suite

Microsoft Office Suite

Job description

Job Title: CFANS Facilities Coordinator
Job Code: 8422-FP
Department: CFANS Operations (11014)
Location: St. Paul Campus
100% FTE. Hybrid work optional up to 1 day per week

Position Description:

The Facilities Coordinator is a full-time position reporting to the Manager of Facilities and Capital Planning in the College of Food, Agricultural and Natural Resource Sciences (CFANS). This position is responsible for supporting CFANS and MAES in maximizing space utilization in research labs and other assigned spaces. Activities may include leading lab cleanouts and moves, organizing shared research rooms and equipment, and coordinating safety training. The Facilities Coordinator is also responsible for updating the CFANS space database and administering space surveys and assessments.

The position also acts as building coordinator for the Cargill building on the St. Paul campus, acting as a single point of contact between building occupants and service providers regarding maintenance, repair, and remodel efforts; coordinating small remodels and relocations; overseeing event space scheduling; and providing on-site support to building occupants.

Responsibilities

60% CFANS Facilities Support
Space Inventory:

• Act as subject matter expert on research lab facilities
• Survey research lab spaces and document findings
• Compile reports and assist in data analysis of space utilization
• Support college with assessment of collegiate space utilization and advise on best use of lab and office space

Project Coordination:

• Work closely and collaboratively with internal customers to separate needs from wants and ensure their needs are reflected in solutions provided.
• Lead small projects including room/building cleanouts and lab and office relocations, managing these within specified budget and timeline.
• Solicit and manage internal and external service providers in compliance with University policies.

Communication:

• Act as primary point of contact for internal customers, proactively communicating needs and driving service from Facilities Management (FM), Health Safety and Risk Management (HSRM), and other internal University service partners.
• Communicate processes and project progress with collaborators and relevant functional groups within CFANS and Minnesota Agricultural Experimental Station (MAES).

Safety:

• Work with HRSM partners to resolve lab safety concerns.
• Develop expertise in safety training requirements and effectively communicate requirements to faculty, staff, and students.
• Coordinate annual safety training.

40% Cargill Building Management
Access and Security:

• Facilitate building access requests for keys and card access and audit annually.
• Develop and maintain occupant database.
• Maintain visitor building access.

FM Requests / Project Coordination:

• Single point of contact for all FM requests and follow up.
• FM project coordination.
• Phone and data requests.

Conferences and Events Management:

• Manage process for seminar room reservations.
• Oversee billing for external events.
• Common space monitoring (conference room furniture, kitchenette, lounges).
• Troubleshoot conference room AV issues and escalate as necessary.

On-site Support:

• Act as accessible, on-site primary building contact.
• Mail and package sorting.
• Building day-to-day oversight/monitoring.
• Digital signage - development of content + loading.
• Updating building displays.
• Yearly space audit and entry into Tririga.
• Update and distribute building emergency plan.
• Equipment alarm responses for building shared equipment.

Qualifications

Physical Requirements:

• Ability to walk, bend, and occasionally lift up to 50 pounds to coordinate lab moves, cleanouts, and space assessments.
• Ability to conduct inspections in a variety of laboratory environments, including spaces with hazardous materials or equipment.

Minimal Qualifications:

• Bachelor’s degree and at least 2 years of professional experience in a related field (e.g. facilities management, biological or chemical research laboratory, or a combination of both).
• Ability to manage and prioritize multiple tasks and projects simultaneously on specific timelines, while exhibiting strong organizational and problem-solving skills.
• Demonstrate a high degree of initiative, reliability, and attention to detail.
• Experience implementing and enforcing organizational policies.
• Experience implementing inclusive strategies into your work product.
• Strong verbal and written communication skills; including writing reports and project justifications.
• Ability to work independently and/or collaboratively; within the unit and various cross-functional departments, University stakeholders & external partners.
• Proven ability to establish and maintain positive, successful working relationships among a diverse group of people and stakeholders.
• Proficiency with Google Suite and/or Microsoft Office Suite, particularly Word and Excel.

Preferred Qualifications:

• Understanding of large scale building systems including electrical, plumbing, and HVAC.
• Knowledge of space planning principles, facilities management principles, and/or health and safety principles.
• Experience troubleshooting issues with AV equipment and other technology.
• Experience and understanding of an academic research environment.
• Knowledge of University of Minnesota concepts, practices, University policies and procedures.
• Held the Department Facility Representative (DFR) or Primary Building Contact (PBC) role/roles at the University of Minnesota.

Pay and Benefits

Pay Range: $33 - $36 ; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off.
• Low-cost medical, dental, and pharmacy plans.
• Healthcare and dependent care flexible spending accounts.
• University HSA contributions.
• Disability and employer-paid life insurance.
• Excellent retirement plans with employer contribution.
• Employee Assistance Program with eight sessions of counseling at no cost.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

To request an accommodation during the application process, please e-mail [e-mail] or call [phone].

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).