Certified Payroll Specialist

Optim Recruiting; Jurupa Valley (CA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Job summary

Optim Recruiting in Mira Loma, CA is seeking a temporary Certified Payroll Specialist to cover a three-month leave. You will manage weekly and certified payroll for a 600–700 employee mix across multiple states, working within both union and non-union environments and integrating with ongoing projects.

You will audit timecards, calculate hours and withholdings, process certified payrolls under prevailing wage rules, and submit documentation through project payroll systems while coordinating with

Qualifications

• Experience preparing and submitting certified payroll reports.
• Knowledge of prevailing wage requirements, including Davis-Bacon.
• Union and non-union payroll experience, including collective bargaining agreements.
• Experience auditing payroll records, worker classifications, fringe benefits, and hours worked.

Responsibilities

• Full-cycle, multi-state weekly payroll for 600 to 700 union and non-union employees.
• Auditing automated and manual timecards.
• Calculating hours, tax withholdings, deductions, and union fringe benefits.
• Processing certified payroll in compliance with federal, state, and local prevailing wage laws.
• Submitting compliance documentation through each project’s payroll tracking system.
• Reviewing job packets for prevailing wage and certified payroll requirements.
• Processing subcontractor certified payroll documentation.
• Working with customers, general contractors, subcontractors, labor unions, and government agencies on payroll compliance.
• Importing and exporting payroll and timekeeping data.
• Labor allocations, terminations, payroll adjustments, and employee payroll inquiries.
• Monthly union fringe reports.

Skills

Certified payroll

Prevailing wage

Payroll auditing

Union & non-union payroll

Tools

LCP Tracker

DIR

PRISM

OCIP reporting

Elation Systems

EMARS

Job description

If certified payroll and prevailing wage are second nature to you, this is a chance to step in where you’re needed right away.

A contractor in Mira Loma is hiring a temporary Certified Payroll Specialist to cover a leave of absence. The assignment is expected to last about three months. You’ll keep weekly payroll and certified payroll accurate and on time for a union and non-union workforce of 600 to 700 employees across multiple states.

You’ll join a team of six that splits about 100 active projects. The department is growing, so if a permanent opening comes up, you can apply already knowing the projects, the people, and the systems. That gives you an edge over outside applicants.

There’s no long ramp-up. In your first few weeks, you’ll pick up an existing project load midstream and learn the union agreements and the reporting platform each job needs. The hardest part of the job is volume. Every project has its own prevailing wage rules, reporting system, and deadlines, and they all land at the same time. The job is staying accurate while you work with general contractors, subcontractors, unions, and agencies.

But if you can hit the ground running on construction certified payroll and want a way in with a growing team, this one is worth a look.

What you’ll own

• Full-cycle, multi-state weekly payroll for 600 to 700 union and non-union employees
• Auditing automated and manual timecards
• Calculating hours, tax withholdings, deductions, bonuses, and union fringe benefits
• Processing certified payroll in compliance with federal, state, and local prevailing wage laws
• Submitting compliance documentation through each project’s payroll tracking system
• Reviewing job packets for prevailing wage and certified payroll requirements
• Processing subcontractor certified payroll documentation
• Working with customers, general contractors, subcontractors, labor unions, and government agencies on payroll compliance
• Importing and exporting payroll and timekeeping data
• Labor allocations, terminations, payroll adjustments, and employee payroll inquiries
• Monthly union fringe reports

What you bring

• Experience preparing and submitting certified payroll reports
• Working knowledge of prevailing wage requirements, including Davis-Bacon
• Union and non-union payroll experience, including collective bargaining agreements
• Experience auditing payroll records, worker classifications, fringe benefits, and hours worked
• Experience with LCP Tracker, DIR, PRISM, OCIP reporting platforms, Elation Systems, or EMARS
• Ability to explain compliance requirements clearly to subcontractors, owner-operators, and government agencies
• Ability to take over an active workload with little ramp-up time

Why this one is worth a look

• $35 to $38 per hour
• About three months of leave coverage, starting soon
• A growing department, with an edge if a permanent opening comes up
• Medical, dental, vision benefits while on assignment

Equal Opportunity Employer/Veterans/Disabled

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