Certified Payroll Coordinator

Aston Carter; United States; Hybrid; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking a Certified Payroll Coordinator (Prevailing Wage Coordinator) to ensure accurate certified payroll reporting across multiple projects. You will generate, reconcile, and troubleshoot payroll reports while maintaining compliance with federal and state regulations.

The role requires collaboration with internal teams and subcontractors in a fast-paced environment and offers a hybrid schedule after onboarding, with a focus on timely and accurate reporting and strong customer

Qualifications

• 1+ year in a professional office-based role such as payroll or accounting.
• Strong communication with internal teams and subcontractors.
• Reliable and accountable with deadlines.
• Able to manage multiple projects in a fast-paced environment.
• Familiar with prevailing wage regulations.
• Knowledge of HR-related regulations.
• Knowledge of data entry and reporting processes.

Responsibilities

• Generate, format, and analyze certified payroll and prevailing wage reports across multiple projects using SAP, ServiceNow, LCPtracker, and other software.
• Reconcile and troubleshoot reported data to ensure accuracy and compliance with federal and state regulations.
• Enter payroll data via manual entry or file uploads while maintaining data integrity.
• Use SAP to pull payroll information, report craft hours, and maintain compliance records.
• Monitor subcontractor submissions to ensure weekly certified payroll reports are received on time.
• Coordinate weekly assignments and manage multiple projects to meet deadlines.
• Provide excellent customer service to internal and external stakeholders via email and other channels.
• Develop and maintain relationships across management and departments to improve processes.

Skills

Payroll reporting

Regulatory compliance

Attention to deadlines

Effective communication

Multitasking

Problem solving

Education

High school diploma

Tools

SAP

ServiceNow

LCPtracker

Job description

Job Title: Certified Payroll Coordinator

Job Description

The Certified Payroll Coordinator, officially titled Prevailing Wage Coordinator, ensures accurate and compliant certified payroll reporting across multiple projects. This role focuses on generating, reconciling, and troubleshooting payroll reports, maintaining prevailing wage compliance, and providing exceptional service to internal teams and subcontractors in a fast-paced, deadline-driven environment.

Responsibilities

• Generate, format, and analyze certified payroll and prevailing wage reports using SAP, ServiceNow, LCPtracker, and other software applications.
• Reconcile and troubleshoot certified payroll reporting errors to ensure accuracy and compliance with federal and state regulations.
• Enter payroll and related data through manual entry or file uploads into various systems, maintaining data integrity and completeness.
• Use SAP to pull payroll information, report craft hours, and maintain records that demonstrate compliance with applicable wage and labor regulations.
• Monitor subcontractor submissions to ensure weekly certified payroll reports are received on time and in full compliance with prevailing wage requirements.
• Contact subcontractors to address missing or non-compliant submissions and guide them in following their regulatory obligations.
• Coordinate weekly assignments and manage multiple projects at a time, meeting deadlines and performance metrics without relying on a centralized queue.
• Provide excellent customer service to internal and external stakeholders, including field personnel, by responding to inquiries and resolving issues via email and other communication channels.
• Develop and maintain effective working relationships with individuals at all levels of company management and across various departments.
• Work closely with subcontractors and internal teams to set up, maintain, and improve weekly certified payroll submission processes.
• Communicate clearly and professionally when addressing compliance issues, including having difficult conversations about non-compliance.
• Support efforts to reduce backlogs and help the team get current on outstanding certified payroll and compliance tasks.

Essential Skills

• At least 1 year of experience in a professional office-based role such as banking, human resources, accounting, payroll, or similar administrative work.
• Strong communication skills, with the ability to interact professionally with internal teams, field staff, and subcontractors.
• High level of reliability and accountability, consistently meeting deadlines and commitments.
• Self-motivated work style with the ability to perform effectively without micromanagement.
• Proven experience working in a fast-paced environment while managing multiple priorities and projects.
• Ability to conduct tough conversations regarding non-compliance and to clearly explain regulatory and reporting expectations.
• High school diploma required.
• Basic understanding of HR-related regulations and compliance concepts.
• Time management skills to organize weekly assignments and handle several projects concurrently.

Additional Skills & Qualifications

• Experience with prevailing wage requirements and certified payroll processes.
• Background in accounting, back-office operations, or banking is highly valued.
• Familiarity with union benefits and payroll data processing.
• Experience submitting certified payroll reports in a construction or similar environment.
• Comfort working with compliance-related activities and regulatory documentation.
• Exposure to systems such as SAP, ServiceNow, and LCPtracker or similar payroll/reporting platforms.
• Interest in ongoing professional development supported by employer-sponsored training and tuition reimbursement.

Work Environment

This role operates in a professional office environment with an 8-hour shift scheduled between 7:00 a.m. and 6:00 p.m., offering some flexibility within that window. After approximately 90 days, the position transitions to a hybrid schedule that blends in-office and remote work. The work is primarily computer-based, using tools such as SAP, ServiceNow, and LCPtracker to manage payroll and compliance data. The environment is fast-paced, with weekly project assignments and performance metrics tied to timely and accurate reporting rather than a centralized ticket queue. Team members collaborate with management, HR, accounting, and field staff, and communicate frequently via email and other office communication tools. The organization offers comprehensive benefits beginning on the first day of employment, including paid time off, paid holidays, employer-subsidized health benefits, a competitive 401(k) contribution, substantial investment in training and development, and annual tuition reimbursement for external education. The culture emphasizes professional growth, personal initiative, and support for employees in maintaining work quality and regulatory compliance.

Job Type & Location

This is a Contract to Hire position based out of Omaha, NE.

Pay and Benefits

The pay range for this position is $20.50 - $20.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Omaha,NE.

Application Deadline

This position is anticipated to close on Sep 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.