Certified Payroll Analyst (Part Time 0.5 FTE)

Brightcore Energy; New York, Armonk (NY, NY); Remote; USD 60,000 - 80,000; Part time

Job summary

Brightcore Energy seeks a part-time Payroll Specialist to oversee payroll processing and compliance for construction projects. The ideal candidate will have over 5 years' experience with Certified Payroll, a strong grasp of Davis-Bacon requirements, and excellent attention to detail. This remote role involves working up to 20 hours a week with flexibility in hours while ensuring accurate payroll for field operations. Benefits include medical, dental, vision, and a 401(k) plan.

Benefits

Unlimited PTO

Financial Wellness Benefits

Access to Marketplace for Discounted Goods & Services

Qualifications

• 5+ years of payroll experience in the construction industry.
• Strong understanding of Davis-Bacon Act and prevailing wage requirements.
• Experience with multi-state payroll compliance and direct experience with Certified Payroll.

Responsibilities

• Process weekly payroll for field employees and ensure accurate deductions.
• Manage and submit Certified Payroll Reports compliant with federal and state regulations.
• Conduct regular audits of payroll records to identify and correct discrepancies.

Skills

Attention to detail

Communication

Time management

Education

Bachelor’s degree in business administration, Finance, or similar

Tools

LCPtracker

Procore

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Brightcore Energy provides end-to-end energy efficiency and clean energy measures to commercial, industrial, and institutional clients. We have the intellectual and financial capital to develop, implement, fund, and maintain clean energy solutions. Our diverse solutions range from lighting and other energy efficiencies to renewable energy solutions such as solar, battery storage and geothermal. Brightcore Energy provides our clients with immediate cost savings and revenue potential without the need for any capital investment. We are about Building Energy Performance.

Summary/Primary Role:

The ideal candidate will be supporting our construction operations with a focus on Certified Payroll compliance. This fully remote, part-time position plays a key role in ensuring accurate and timely payroll processing and reporting in accordance with Davis-Bacon and prevailing wage requirements on public works and government-funded projects.

(Management may amend or assign duties and responsibilities to this job at any time)

• Process weekly payroll for field employees, ensuring accuracy, proper deductions, and compliance with federal and state regulations.
• Manage and submit Certified Payroll Reports (CPRs) including WH-347 forms, ensuring full compliance with Davis-Bacon Act and other applicable regulations.
• Perform fringe benefit analysis and reporting for the field team to ensure alignment with prevailing wage requirements and internal cost tracking.
• Ensure accurate classification of positions, job codes, project locations, and wage determinations.
• Conduct regular audits of payroll records and job site data to proactively identify and correct discrepancies.
• Track and maintain compliance documentation including wage determinations, apprenticeship program participation, and subcontractor certifications.
• Support onboarding and set-up of new field employees with proper wage classifications and project assignments.
• Coordinate with project managers, subcontractors, and HR to ensure timely submission of required documentation and project labor tracking.
• Respond to inquiries from auditors, regulatory agencies, and internal stakeholders regarding payroll practices, documentation, and compliance.
• Assist in preparing for and responding to labor compliance audits and certified payroll inspections.
• Generate internal reports and analysis related to field labor costs, job costing, and benefit utilization.
• Stay up-to-date on changes in labor laws, prevailing wage standards, and state-specific requirements.
• All other duties and responsibilities as assigned.

Qualifications:

• Bachelor’s degree in business administration, Finance, or similar preferred
• 5+ years of payroll experience in the construction industry, including direct experience with Certified Payroll and weekly payroll cycles required.
• Experience with multi-state payroll compliance and/or union labor reporting.
• Strong understanding of Davis-Bacon Act, fringe benefits, and prevailing wage requirements.
• Proficient with payroll systems and construction-related platforms (e.g., LCPtracker, Procore, or similar).
• Intermediate or expert level proficiency in Microsoft Excel, Word, and PowerPoint.
• High attention to detail and accuracy.
• Strong communication and time management skills.
• Must reside in NY, MA, CT, NJ, or PA.
• Weekly hours up to twenty (20) per week.

Supervisory Responsibility:

This position does not have supervisory responsibility.

Expected Hours of Work:

Non-exempt employees are eligible for overtime pay in accordance with applicable wage and hour laws, while exempt employees may be required to work additional hours as necessary to fulfill their job responsibilities. Overtime requirements will be determined based on the operational needs of the organization. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, years of relevant experience, education, credentials, and internal equity). The hourly rate for this position is $35.00-$45.00.

Travel Requirements:

• Work site setting.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This is not a safety sensitive position.

Drug & Alcohol-Free Workplace:

Brightcore Energy is committed to a safe workplace free of drugs and alcohol. All Brightcore Energy positions require a pre-employment background check that includes prior employment verifications, a criminal history check, and a pre-employment drug screen.

In accordance with DOT regulations (49 CFR § 40.25), Brightcore Energy is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Brightcore Energy to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

Office/Remote Work Guidelines:

Recognizing the success of remote work, Brightcore operates in a hybrid model. Eligible employees will have the option to work remotely for two (2) days per week at their discretion, with final approval by their direct supervisor. This policy is subject to change at Brightcore's discretion.

Brightcore Health Benefits Overview:

Brightcore offers a full slate of medical, dental, and vision benefits including options to enroll in a Flexible Spending Account (FSA).

401k Plan:

Brightcore currently offers both traditional and Roth 401k plans with a dollar-for-dollar match of up to 3% of contributions and $0.50 on the next 2% for a total potential match of 4% annually.

Other Benefits & Perks:

• Unlimited PTO
• Financial Wellness Benefits
• Benefit Concierge Program through Health Advocate
• EAP - Employee Assistance Program
• Access to Marketplace for Discounted Goods & Services

Brightcore Energy is committed to bringing together individuals from different backgrounds and perspectives.

Brightcore Energy is an Equal Opportunity Employer, providing equal employment and advancement opportunities to all individuals. We recruit, hire and promote into all job levels the most qualified applicants without regard to race, color, creed, national origin, religion, sex (including pregnancy), parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, domestic violence victim status, sexual or reproductive health decisions, caregiver status, traits historically associated with race, including but not limited to hair texture and protective hairstyles or any other status protected under applicable federal, state and local laws. Brightcore Energy is committedto providing equal employment opportunities to all aspects of employment, including job assignment and compensation.

We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.

This job description provides a general overview of the expectations and basic duties of the job and is not a comprehensive list of all duties and responsibilities. Brightcore Energy will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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