Certified Medical Assistant - Castro Valley

Panoramic Health; Castro Valley (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

Life insurance

401(k)

Paid time off (PTO)

Job summary

Panoramic Health is hiring a Certified Medical Assistant in Castro Valley. The role covers administrative and clinical duties, including check-in/out, patient rooming, vital signs, and documentation in athenaClinicals.

You will support physicians, handle referrals, and assist with tests and procedures while maintaining confidentiality and HIPAA compliance. The position requires an accredited Medical Assistant program, CMA certification, and at least 1 year of physician-office experience.

Qualifications

• Completion of an accredited Medical Assistant program.
• Current CMA certification by AAMA or equivalent.
• At least 1 year of relevant medical assistant experience in a physician office.
• Basic knowledge of medical terminology and HIPAA regulations.

Responsibilities

• Greet patients and manage Check-in/Check-out procedures, collect co-pays and balances.
• Answer calls, schedule appointments, and manage clinical inboxes in the EMR system.
• Room patients, take vitals, and document data in athenaClinicals.
• Assist providers with exams and procedures and coordinate referrals as needed.
• Process medication authorizations and maintain the medication closet.

Skills

HIPAA compliance

Communication skills

Medical terminology

Data privacy

Customer service

Education

Medical Assistant program

Tools

athenaClinicals

PMD Soft

Microsoft Office

Job description

Certified Medical Assistant - Castro Valley

Job Description

Posted Thursday, August 6, 2026 at 7:00 AM

Certified Medical Assistant encompasses both administrative and clinical aspects of medical assisting. It includes, performing check-in/check-out functions, answering phone calls, verifying insurance benefits, scheduling and confirming appointments, collecting copays, deductibles, and co-insurances, rooming patients, interviewing and giving instructions to patients as directed by physician or physician assistant or nurse practitioner, handling incoming and outgoing correspondence with other providers or pharmacies, processing requests for medical records, obtaining vitals and other pertinent patient information, assisting providers with exams and procedures, and performing diagnostic testing.

Responsibilities include:

• Greets patients and performs Check-in/Check-out procedures in an accurate and timely manner. Collects co-pays and outstanding patient balances, prints orders and educational materials for patients, schedules procedures, obtains insurance card and payment guarantor information, and checks insurance eligibility.
• Answers phone calls in a timely manner, schedules appointments, and maintains assigned clinical inboxes in athenaClinicals electronic medical record system. Demonstrates phone etiquette in accordance with Panoramic Health standards of behavior.
• Rooms patients and completes full patient intake, including vitals, allergies, medication reconciliation, and recording recent flu and pneumonia vaccinations. Assess patient symptoms, reactions, and physical condition. Records all data in athenaClinicals.
• Ability to effectively determine response priority and level for patient telephone calls and patient portal messages, consult with physician or physician assistant or nurse practitioner and document appropriately.
• Responsible for collecting specimens and following CLIA regulations.
• May assist with facilitating referrals to specialty care, imaging or laboratory studies as ordered by the physician or physician assistant or nurse practitioner. Coordinates with others to make sure patient is appropriately set up for any required lab studies or imaging.
• Calls patients with test results or instructions as provided by the physician or physician assistant or nurse practitioner.
• Prepares for patient office visits and prepare lab work in patient charts. Makes patient reminder calls for lab work (2) two weeks prior to patient appointments.
• Scans and attaches patient medical records and administrative documents in athenaClinicals. Reviews and processes incoming faxes and flow labs that are not electronically sent.
• May participate in preparing payment batches and maintaining accurate office cash transactions.
• Processes medication authorizations and refills. Organizes drug sample closet and discards expired medications appropriately.
• Reschedule patients as appropriate by maintaining athenaclinicals automated appointment scheduling reminder system. Maintain appointment waitlist and schedule appointment from waitlist when feasible.
• Exercises sound judgment when dealing with challenging and stressful situations.
• May occasionally act as a trainer for other medical support staff or students.
• Perform other duties and responsibilities as required, assigned, or requested.

Qualifications:

• Completion of an accredited Medical Assistant program.
• Current Medical Assistant Certification by the American Association of Medical Assistants (AAMA) Certified or other equivalent certification organization.
• Current CPR certification preferred.
• At least 1-year of relevant medical assistant experience in a physician office.
• Broad understanding of clinical operations and physician office practice.
• Nephrology medical office or dialysis experience highly preferred.
• athenaClinicals electronic health record experience.
• Experience with other secure clinical communication and billing applications such as PMD soft.
• Demonstrates knowledge and understanding of HIPAA and other patient privacy laws. Maintains rigorous confidentiality of all medical, financial, or other sensitive materials and information in printed, electronic, or verbal form, which may jeopardize the privacy of patients and/or employees.
• Ability to perform basic patient data entry into athenaClinicals electronic health record and use Microsoft Office suite.
• Basic knowledge of medical examination, diagnostic and treatment room procedures.
• Knowledge of medical terminology.
• Comply with all HIPAA, OSHA, Compliance, and IT standards and policies.

ACTION ITEM: This role has a salary range of $21-$23/hr, DOE, and regular, full-time employees working 30 or more hours per week are eligible for comprehensive benefits including Medical, Dental, Vision, Life, 401(K), Paid time off (PTO).

The Company is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment which is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. The company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment

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