Certification Coordinator

The Florida Bar; Tallahassee, Northern (FL, KY); Hybrid; USD 37,000 - 45,000; Full time

Benefits offered by this job

Employer paid pension

Excellent benefits package

PSLF eligibility

Job summary

The Florida Bar is seeking a Certification Specialist in Tallahassee, FL to manage board certification and recertification processes, maintain confidential files, and support committee operations. You will liaise with multiple certification committees and ensure deadlines and policy requirements are met with discretion and accuracy.

Responsibilities include processing applications, coordinating exams, and assisting with communications and audits while upholding the Rules Regulating The Florida

Qualifications

• Bachelor's Degree required; proof of degree required at interview; substitution of related administrative experience on a year-for-year basis allowed.
• Two years of administrative experience are required.
• Solid understanding of the Rules Regulating The Florida Bar (RRTFB) and BLSE policies is essential.

Responsibilities

• Provide comprehensive administrative support for the board certification program, including processing confidential applications and peer reviews and ensuring policy compliance.
• Coordinate committee activities: schedule meetings, prepare agendas/minutes, and maintain confidential resources and data.
• Assist with confidential examination preparation and administration: deadlines, exam formatting, grading, and post-exam follow-up.
• Respond to inquiries from Bar members and the public regarding program rules, approvals, and procedures.
• Maintain and update databases, prepare travel and expense reports, and assist with budget-related tasks.

Skills

Database usage

Outlook or similar databases

Education

Bachelor's Degree

Tools

Adobe Acrobat

Job description

Legal Specialization & Education | Tallahassee, FL

Minimum starting salary $40,961.51 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function:Performs a variety of high level administrative and program duties related to legal specialization and education. Certification Specialists evaluate applicant qualifications for board certification and recertification in preparation for Committee evaluation, prepare all materials related to confidential files for those Committee evaluations, and work with Certification Committees to support creation and administration of the annual exam. This position responds to specific inquiries regarding all aspects of these areas from current and prospective members and requires a thorough understanding and knowledge of each Certification area's Rule and those of the Board of Legal Specialization and Education. Certification Specialists ensure that certification exam administration deadlines are met by the committees, organize and prepare for Certification Committee meetings, and must communicate effectively to maintain working relationships with current and prospective certified members.

Required minimum education:Bachelor's Degree (proof of degree required at interview). Progressively responsible administrative or related experience may substitute for the degree on a year-for-year basis.

Required minimum professional work experience:Two (2) years of administrative experience.

Essential Duties and Responsibilities:

Provide highly comprehensive administrative support for the board certification program: receive, review, and process confidential certification applications and peer review; update applications and forms ensuring proper compliance with the Rules Regulating The Florida Bar (RRTFB), policies and procedures; analyze content of applications and confidential peer review in accordance with the rules and policies to prepare for committee review; advise and prepare detailed confidential correspondence to prospective, initial, and recertification applicants regarding requirements and procedures; evaluate requests for board certification level CLE.

Serve as liaison to multiple board certification committees: provide guidance to committees regarding the responsibilities and procedures under RRTFB and Board of Legal Specialization and Education (BLSE) policies; schedule meetings; prepare meeting agendas, minutes, and other committee correspondence; maintain confidential resources website for committee member access; maintain accurate history and computer status codes; prepare confidential applicant recommendations and other pertinent data for the Board of Legal Specialization & Education; travel to and substantively participate in committee meetings and the Leadership Conference; arrange and participate in conference calls; update area web pages; propose and oversee rule and policy amendments; assist with efforts and projects to promote board certification.

Assist committees with confidential examination preparation and administration: establish deadlines; ensure exam is properly formatted; review exam questions in accordance with Exam Drafting Handbook; oversee production and assembly of exam materials; travel to the March and May exams annually; proctor examinations; coordinate post exam details including the grading process, scoring spreadsheets, and pass/fail determinations; notify applicants of results and prepare certificates; coordinate confidential exam reviews with unsuccessful examinees; travel to exam reviews; provide rule and policy information for exam challenges and appeals; maintain confidentiality of all exam materials; disseminate and analyze post exam surveys.

Respond to inquiries, both orally and in writing from Bar members and the public regarding departmental programs: board certification, CLER, BSCR, and course approvals. Draft detailed and confidential correspondence in reference to The Rules Regulating The Florida Bar and Standing Policies; prepare reports and review requests for consideration by the BLSE.

Update statistical information in databases and logs; prepare travel requests and expense reports; assists with budget preparation; adheres to program budget. Assist with special projects and other duties as assigned.

Knowledge:

• - Professional administrative procedures and practices
• - Legal terminology relevant to certification practice areas
• - Proper punctuation and grammar usage
• - Adobe Acrobat

Skills:

• - Database usage proficiency (Outlook or similar databases)

Abilities:

• - Manage and maintain a high level of confidentiality
• - Communicate effectively and professionally, both oral and written
• - Tactfully manage difficult situations using sound independent judgment and discretion
• - Consistently provide an excellent service-oriented attitude
• - Travel
• - Organize and prioritize work and coordinate multifaceted projects within set deadlines
• - Analyze and apply TFB's rules, policies and procedures
• - Demonstrate self-motivation and direction
• - Demonstrate initiative in group projects and operate well in a team atmosphere
• - Compose and communicate complex information with accuracy and grammatical precision
• - Think logically and effectively problem solve
• - Learn The Rules Regulating The Florida Bar pertaining to LSE programs
• - Create ADA compliant forms and documents using Adobe
• - Work overtime when necessary
• - Sit for long periods of time
• -Hear and converse over the telephone
• -Key/work frequently on a computer
• - Lift 5 to 10 lbs

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.

Attachments (1)

#2192 Certification Specialist PD WOS.pdf