Centralized Staff Scheduling Coordinator

HCA Healthcare; Jacksonville (FL); Remote; USD 40,000 - 60,000; Full time

Job summary

A healthcare organization is seeking a Centralized Staffing Coordinator to manage and coordinate staff schedules across multiple departments. The ideal candidate should possess strong organizational skills and at least two years of healthcare experience. The role requires collaboration with leadership to optimize staffing coverage and ensure compliance with scheduling policies. This position, based in Jacksonville, offers a dynamic work environment with a focus on quality patient care.

Benefits

Comprehensive medical coverage

401(k) Plan with a match

Education assistance

Family support benefits

Qualifications

• 2+ years’ experience in healthcare.
• 1+ years’ experience in staffing, scheduling, or placement.

Responsibilities

• Manage and coordinate staff schedules across multiple departments.
• Collaborate with leadership and other stakeholders for staffing needs.
• Utilize scheduling software to track staffing information.
• Monitor and analyze staffing levels for compliance.

Skills

Organizational skills

Attention to detail

Collaboration

Scheduling software proficiency

Microsoft Office Applications

Education

High School Diploma, GED, or equivalent

Tools

Timpani

Job description

Description

Introduction

SCHEDULE: Monday through Sunday 5:00 AM through 9:00 PM - this role will require for you to be available for these shifts. It is a 40 hour work week.

This Work from Home position requires that you live and will perform the duties of the position; within 60 miles of an HCA Healthcare Hospital (Our hospitals are located in the following states: FL, GA, ID, KS, KY, MO, NV, NH, NC, SC, TN, TX, UT, VA).

Do you want to join an organization that invests in you as a Centralized Staffing Coordinator? At Parallon, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Benefits

Parallon offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Centralized Staffing Coordinator like you to be a part of our team.

Job Summary and Qualifications

The Centralized Scheduler is responsible for managing and coordinating staff schedules across multiple departments to ensure optimal staffing coverage. The Centralized Scheduler requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Centralized Scheduler will be responsible for collaborating with leadership, frontline colleagues, and other key stakeholders to balance staffing needs, maintain compliance with scheduling policies, and support quality patient care through optimal staffing levels.

In this role you will:

• Develop and maintain staff schedules based on workforce needs, employee preferences, and organizational policies. Collaborates with RN House Supervisors, Department Directors, and CSO to assess staffing needs.
• Collaborates with local, market, division, and corporate leaders to optimize scheduling practices and minimize avoidable premium pay.
• Identifies gaps in coverage and proactively adjusts schedules to meet operational requirements.
• Coordinates the confirmation process for shifts, ensuring timely and accurate communication with HWS personnel and agencies. Prioritizes HWS shifts over outside vendor candidates to reduce costs.
• Monitors and analyzes staffing levels to ensure adherence to productivity and labor guidelines.
• Serves as the primary point of contact for scheduling inquiries, shift changes, and staffing adjustments.
• Utilizes scheduling software to input, update, and track staffing information accurately.
• Ensures adherence to labor laws, union agreements (if applicable), and internal scheduling guidelines.
• Addresses scheduling conflicts, call-offs, and last-minute changes while minimizing disruptions to operations.
• Anticipates and provides resolution to staffing issues based on customer needs and expectations
• Partners with PI Labor and Nursing Leaders to follow standardized staffing grids
• Generates reports on staffing levels, overtime, and scheduling trends to support data-driven decision-making.
• Provides education to staff regarding scheduling processes, system use, and policies; conducts unit rounding to gather feedback, assess staffing needs, and strengthen communication with clinical teams.

Qualifications that you will need:

• High School Diploma, GED, or equivalent
• 2+ years’ experience in healthcare
• 1+ years’ experience in staffing, scheduling or placement.
• Experience with Microsoft Office Applications
• Timpani experience preferred

"Good people beget good people."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Centralized Staffing Coordinator opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.