centralized Scheduler

WVU Medicine; Waynesburg (Greene County); On-site; USD 18,000 - 23,000; Part time

Job summary

WVUH West Virginia University Hospitals is seeking a part-time scheduling and registration specialist to manage outpatient visits and procedures. You will collect information, verify guarantor details, and ensure accurate registration and scheduling across ambulatory clinics.

Responsibilities include checking patients in/out, coordinating follow-up bookings, handling payments, and communicating with physicians and staff to maintain smooth patient care processes in a standard office environment.

Qualifications

• High school diploma or equivalent is required.
• State criminal background check and Federal (if applicable) as required for regulated areas.

Responsibilities

• Check in and check out patients according to Scheduling/Registration guidelines and prioritize as needed.
• Obtain and verify patient guarantor information annually to ensure records are up-to-date; generate referrals if needed.
• Schedule and register patients in appropriate clinics per guidelines and medical appropriateness.
• Coordinate follow-up appointments and testing at check-out.
• Obtain all necessary information from patient to schedule/register appointments.
• Identify and communicate need for scheduling modifications.
• Notify relevant staff of scheduling changes due to patient cancellations.
• Respond to patient and staff needs and complaints within the patient-care environment; involve supervisors as needed.
• Consult with referring physician offices to ensure orders exist and are obtained; verify completeness; document external orders.

Skills

Communication

Education

High School Diploma

Job description

Responsible for scheduling, cancelling, rescheduling and registering of outpatient visits and procedures for multiple ambulatory clinics, by collecting all necessary information for schedule and registration preparation.

Minimum Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• High School diploma or equivalent.
• State criminal background check and Federal (if applicable), as required for regulated areas.

CORE JOB DUTIES AND RESPONSIBILITIES:

• Checks in and Checks out patients in accordance with Scheduling/Registration guidelines, with the ability to prioritize according to the patient’s needs.
• Obtain and verify patient guarantor information a minimum of once a year to ensure that the patient record is up-to-date. If a referral or authorization is needed we generate the referral at this time.
• Schedules and registers patients/customers based on scheduling guidelines and medical appropriateness within the appropriate clinic.
• Assures upon check out all follow up appointments & testing are coordinated with the patient.
• Obtaining and collecting all necessary information from the patient/customer to schedule and register the patient for an appointment.
• Identifies and communicates need for scheduling modifications and development.
• Notifying appropriate personnel of any scheduling change due to patient cancellation in a timely fashion.
• Receives and responds to patient and staff needs and complaints appropriately within the realm of the "patient care" environment, involving department supervisors and patient representatives as needed.
• Consults with referring physician’s office to ensure written and/or electronic orders exist and obtain them as needed. Verifies upon receiving for completeness of the written orders and notes. Make documentation that outside orders are requested.
• Responsible for collecting all time of service payments and copayments for patients in the check-in or check-out process.
• Upon end of day, responsible for reconciling cash drawer and all contents. Responsible for reporting any discrepancies within the cash drawer to the Supervisor or Manager.
• Responsible for collecting all signatures on waivers for managed care at the point of check in.
• Completes Workques as needed in a timely fashion along with daily tasks according to the scheduling area working in.
• Responds to all patient communication in a timely manner.

PHYSICAL REQUIREMENTS:

• Ability to sit for extended periods of time.

WORKING ENVIRONMENT:

• Standard office environment.

Skills And Abilities

• Strong written and verbal communication skills.

Scheduled Weekly Hours:

20

Shift:

United States of America (Non-Exempt)

Company

WVUH West Virginia University Hospitals

Cost Center

8801 UHA Ambulatory Registration

Address

451 Murtha Drive
Waynesburg
Pennsylvania

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.