Central Supply Coordinator - Nights

Shirley Ryan AbilityLab; Chicago (IL); On-site; USD 52,000 - 64,000; Full time

Job summary

Shirley Ryan AbilityLab in Chicago, IL seeks a Central Supply Coordinator to supervise CST staff, coordinate supply requests, and manage inventory and patient transport coordination. The role emphasizes accuracy in par levels, vendor communication and documentation.

The position requires strong MS Office skills, the ability to prioritize multiple tasks, and a commitment to patient-centered service in a fast-paced hospital environment.

Qualifications

• High School diploma or equivalent required.
• 1–2 years of experience in a central service environment preferred.
• Ability to perform calculations and inventory data analysis.
• Knowledge of MS Office applications and inventory/purchasing systems.

Responsibilities

• Supervise Central Supply Technicians and oversee daily operations.
• Coordinate supply/equipment requests and resolve patient floor supply issues.
• Maintain Par X inventory levels and manage inventory in the main room.
• Prepare equipment charges and usage reports for rental vendors.

Skills

Prioritization

Communication

Adaptability

Education

High School diploma or equivalent

Tools

MS Office

Inventory systems

Job description

• Perform all of the basic functions and tasks of a Central Supply Technician (CST), as necessary when department workload mandates.
• Provides direct supervision of all CSTs and their activities.
• Trains, coaches and evaluates staff performance related to their job functions.
• Coordinates all supply/equipment requests, Interfaces with clients to resolve patient floor supply issues, and patient transport issues
• Assigns Central Supply staff to tasks and reassigns as necessary to reflect changes in priorities, staffing, census and nursing needs.
• Maintains Par X inventory levels of clean and bulk supplies in Central Supply Main Room on 26th floor
• Monitors and manages the daily Outside Appointment calendar and add on patient transport requests.
• Monitors and manages the assignments for in-patient transports and add on patient transport requests.
• Enters information in inventory and purchase requisitions systems.
• When assigned by Central Supply Manager, serves as a representative on the CPR committee Assures that Crash Carts and ROC STAT Carts are properly supplied, replenished after use and deployed
• Manages ordering, inventory, and schedules /manages preventive maintenance conducted by rental vendors.
• Prepares equipment charges, and equipment usage reports to rental vendors for accounting
• Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

The Central Supply Coordinator Will

• Perform all of the basic functions and tasks of a Central Supply Technician (CST), as necessary when department workload mandates.
• Provides direct supervision of all CSTs and their activities.
• Trains, coaches and evaluates staff performance related to their job functions.
• Coordinates all supply/equipment requests, Interfaces with clients to resolve patient floor supply issues, and patient transport issues
• Assigns Central Supply staff to tasks and reassigns as necessary to reflect changes in priorities, staffing, census and nursing needs.
• Maintains Par X inventory levels of clean and bulk supplies in Central Supply Main Room on 26th floor
• Monitors and manages the daily Outside Appointment calendar and add on patient transport requests.
• Monitors and manages the assignments for in-patient transports and add on patient transport requests.
• Enters information in inventory and purchase requisitions systems.
• When assigned by Central Supply Manager, serves as a representative on the CPR committee Assures that Crash Carts and ROC STAT Carts are properly supplied, replenished after use and deployed
• Manages ordering, inventory, and schedules /manages preventive maintenance conducted by rental vendors.
• Prepares equipment charges, and equipment usage reports to rental vendors for accounting
• Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

Reporting Relationships

• Reports directly to the Manager, Central Supply and Materials Distribution

Knowledge, Skills & Abilities Required

• High School diploma or equivalent required
• One to two years’ experience in a central service environment.
• Ability to perform calculations and inventory data analysis
• Demonstrated knowledge and application of MS Office applications, and automated information systems related to patient charging, product inventory and purchasing/procurement.
• Demonstrated success in all CST basic job functions
• Successful completion of CS Coordinator orientation
• Ability to prioritize, organize multiple tasks.
• Communicates effectively using timely verbal, nonverbal and written communication.
• Proactively takes ownership for serving the customer, team and organization for achieving goals and for resolving problems.
• Willing adapts to changing work demands and work environment

Working Conditions

• Potential exposure to dust, while working around stockrooms and storage areas.
• Potential exposure to vehicle exhaust fumes, air/surface conditions and outdoor temperature extremes when working around the receiving dock or operating patient transports.
• Occasional exposure to infectious diseases when working with soiled equipment

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.