Central Staffing AssistantT

Mohawk Valley Health System; Town of Union (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Central Staffing Assistant to enhance staffing efficiency within a dynamic healthcare environment. In this full-time role, you will be pivotal in developing schedules for nursing staff and managing payroll processes. Your organizational skills and attention to detail will ensure that staffing needs are met while adhering to hospital policies and labor laws. This position offers the chance to contribute significantly to patient care by ensuring that qualified personnel are available when needed. If you thrive in a fast-paced setting and are passionate about healthcare, this opportunity is perfect for you.

Qualifications

• Associate's degree required with 3+ years in administrative or healthcare roles.
• Proficiency in computer applications and excellent communication skills are essential.

Responsibilities

• Coordinate staffing schedules and manage requests for time off.
• Process payroll accurately and ensure compliance with regulations.
• Generate staffing reports and maintain accurate records.

Skills

Detail-oriented

Organizational skills

Communication skills

Interpersonal skills

Ability to maintain confidentiality

Ability to work independently

Ability to work in a team

Education

Associate's degree

Tools

Microsoft Excel

Scheduling software

Job description

Central Staffing Assistant - Full Time - Days

The Central Staffing Assistant plays a crucial role in ensuring the efficient staffing of various units within the hospital. Using computer-based staffing software, develops schedules for nurses, aides or other patient care providers. Receives and coordinates requests for time off. Monitors clock-in/clock-out activities, notifies management of absences, and prepares and transmits information for payroll. Contacts employees to arrange coverage. Adjusts daily staffing levels as needed.

Core Job Responsibilities

• Make complex decisions to facilitate the assignment of qualified healthcare employees to meet the staffing needs of various units within the hospital. Collaborates with unit managers and supervisors.
• Keep accurate records of staffing assignments, scheduling, and changes. Ensure that records are up-to-date and easily accessible for reference.
• Take responsibility for processing payroll for designated units, ensuring that payroll is accurate, timely, and complies with all relevant regulations and policies.
• Stay up-to-date with hospital policies, labor laws, and regulations related to staffing and payroll. Ensure that all staffing and payroll practices adhere to these guidelines.
• Serve as a point of contact for staffing-related inquiries, issues, and concerns. Communicate effectively with unit managers, supervisors, and personnel to address staffing needs and resolve any scheduling conflicts.
• Generate reports related to staffing, scheduling, and payroll as needed. Provide regular updates to the Lead Hospital Supervisor on staffing metrics and issues.
• Monitor the accuracy and integrity of staffing and payroll data, proactively identifying and rectifying discrepancies or errors.
• Assist in the training and onboarding of new employees on staffing and payroll processes and procedures.
• Perform related duties as assigned.

Education/Experience Requirements

REQUIRED:

• Associate’s degree with a minimum of three years of administrative or health care related experience, or an equivalent combination of education and experience.
• Detail-oriented, organized, and capable of working effectively in a fast-paced healthcare environment.
• Proficiency in computer applications, including spreadsheet software (e.g., Microsoft Excel) and scheduling software.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work 12 hour shifts with rotating weekends.

PREFERRED:

• Prior experience in staffing and scheduling in a health care setting.
• Knowledge of healthcare regulations and labor laws is a plus.

Licensure/Certification Requirements

Disclaimer

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.
Successful candidates might be required to undergo a background verification with an external vendor.

Req Id 93640
Department CENTRAL STAFFING
Shift Days
Shift Hours Worked 10.00
FTE 1
Work Schedule HRLY NON-UNION-10 HR
Employee Status A1 - Full-Time
Union Non-Union
Pay Range $19 - $26 Per Hour