Central Scheduling Representative

The Center for Orthopedic and Research; King of Prussia (PA); On-site; USD 15,000 - 22,000; Part time

Benefits offered by this job

401(k) with employer match

Generous paid holidays

Job summary

Premier Orthopaedics, in partnership with Philadelphia Hand to Shoulder, seeks a dedicated Central Scheduling Representative to join our King of Prussia, PA team. The CSR registers patients, schedules appointments by phone, and delivers service with a smile in a patient-centered environment.

This part-time, on-site role requires outstanding customer service, accuracy, and HIPAA-compliant handling of records across multiple locations. Full training provided and opportunities for growth.

Qualifications

• High school diploma or GED required.
• Customer service experience in call centers, retail, or hospitality.
• Experience with private health insurance and workers’ compensation preferred.
• Experience coordinating appointments and managing scheduling in a clinical setting.
• Strong communication with patients, families, providers and staff.
• Proficient in medical software and EMR systems; accurate data entry.
• Ability to multitask and manage multiple phone lines efficiently.
• Self-motivated, able to work independently or in a team.
• Spanish language skills are a plus but not required.

Responsibilities

• Screen patients to determine urgency and schedule appointments promptly.
• Interview patients and enter accurate information into the patient management system.
• Coordinate appointments for 19 physicians across 16 locations in PA/NJ.
• Verify insurance, referrals, authorizations, and co-pays.
• Confirm appointments and respond to patient inquiries courteously.
• Maintain patient confidentiality and HIPAA compliance.
• Assist other departments as needed when time permits.
• Perform other duties as assigned.

Skills

Customer service

Call center experience

Scheduling

EMR systems

Data entry

Multitasking

Communication skills

Spanish (bilingual) optional

Education

High school diploma or GED

Tools

Patient management system

Job description

Organization: Premier Orthopaedics, in partnership with Philadelphia Hand to Shoulder

Overview

Premier Orthopaedics, in partnership with Philadelphia Hand to Shoulder, is seeking a dedicated and skilled Central Scheduling Representative (CSR) to join our team in King of Prussia, PA. As two of the region’s most respected providers of orthopedic and upper extremity care, we offer a collaborative, patient-focused environment that prioritizes clinical excellence, innovation, and ongoing professional development. Join our team and receive full training to grow in your role.

Position Summary

The Central Scheduling Representative (CSR) is responsible for registering patients and scheduling appointments over the telephone while delivering service “with a smile.” This position requires a person with outstanding customer service skills. You must be patient and empathetic while being efficient, accurate, and effective when registering patients and routing to the preferred physician in the preferred office. This is a part-time position on-site at King of Prussia.

Key Responsibilities

• Screen patients to determine urgency and schedule appointments within appropriate timeframes
• Conduct patient interviews and enter accurate information into the patient management system
• Coordinate appointments for 19 physicians across 16 office locations in Pennsylvania and New Jersey
• Verify insurance acceptance and advise patients on requirements such as referrals, authorizations, and co-pays
• Confirm appointments and respond to patient inquiries courteously and accurately
• Maintain patient confidentiality and adhere to HIPAA regulations
• Assist other departments as needed when time permits
• Perform other duties as assigned

Qualifications

Education

• High school diploma or GED required

Experience

• Customer service experience required (call center, retail, hospitality, etc.)
• Experience with private health insurance and workers’ compensation preferred
• Experience coordinating appointments and managing patient scheduling in a clinical environment
• Strong communication and interpersonal skills, with the ability to speak confidently and professionally to patients, families, providers, and staff
• Proficient in medical software and EMR systems; strong data entry and accuracy skills
• Ability to multitask, prioritize, and manage multiple phone lines efficiently
• Self-motivated and able to work independently or collaboratively within a team
• Strong decision-making, problem-solving, and organizational skills
• Demonstrated professionalism, empathy, and patient-centered approach
• Bilingual (Spanish) a plus but not required
• Reliable work ethic and excellent attendance
• Comprehensive benefits package including medical, dental, and vision plans
• 401(k) with employer match
• Benefits begin the first of the month following hire date (for full-time employees)
• Generous paid sick and vacation time
• 7 paid holidays annually
• Opportunities for growth and advancement
• Employee referral reward program

About Premier Orthopaedics & Philadelphia Hand to Shoulder

Premier Orthopaedics delivers expert treatment for orthopedic injuries, joint disease, interventional spine care, regenerative medicine, and comprehensive physical therapy services, supported by more than 170 providers across 50+ locations. Our facilities include state-of-the-art MRI centers, outpatient surgery centers, physical therapy clinics, and orthopedic urgent care centers to ensure timely access to high-quality, patient-focused care.

Philadelphia Hand to Shoulder Center (PHSC), a division of Premier Orthopaedics, has been nationally recognized for more than 50 years for its specialized care of the hand, wrist, elbow, arm, and shoulder. Our fellowship-trained surgeons and certified Hand and Occupational Therapists collaborate to provide seamless care—from diagnosis and treatment to post-operative and rehabilitative recovery. With 10+ convenient locations across Pennsylvania and New Jersey, PHSC offers advanced, integrated care to restore function, mobility, and quality of life for patients with upper extremity conditions.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.