Central Registration & Scheduling Clerk - Temporary Part-Time Huntsville (+1 more locations)

Medisca Pharmaceuticals Inc.; Huntsville (AL); On-site; USD 10,000 - 60,000; Part time

Job summary

A leading healthcare organization is seeking a Central Registration & Scheduling Clerk for a temporary part-time position. The role involves handling patient inquiries, processing registrations, and ensuring efficient appointment scheduling. Ideal candidates will have a strong administrative background, excellent communication skills, and be flexible in their working hours. This position is based at multi-site facilities, requiring a commitment to providing exceptional patient service.

Benefits

Staff referral program

Extended health benefits for Permanent Full-Time

Enrollment in Healthcare of Ontario Pension Plan

Supportive team environment

Qualifications

• Certificate in Office Administration or equivalent experience.
• Completion of Medical Terminology course required.

Responsibilities

• Answer incoming telephone calls directing inquiries.
• Greet patients and provide information.
• Process patient registration functions efficiently.

Skills

Organizational skills

Keyboarding skills

Interpersonal skills

Communication skills

Experience with Healthcare software

Education

Certificate in Office Administration

Completion of Medical Terminology course

Job description

Central Registration & Scheduling Clerk - Temporary Part-Time

Multi-Site (Working at both HDMH & SMMH)

Job Location

Additional Locations

Tracking Code

25-217

Position Type

Temporary Part Time - Undetermined Length

Salary Range

$27.37 - $32.82

Salary Type

Hourly

Union

Posted Date

6/20/2025

Job Closing Date

7/10/2025

Working together to provide outstanding integrated health care to our communities delivering best patient outcomes with exemplary standards and compassion, Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes Huntsville District Memorial Hospital Site and South Muskoka Memorial Hospital Site.

ROLE

As a Central Registration and Scheduling Clerk at Muskoka Algonquin Health c are you will;

• Answer incoming telephone calls on main switchboard connecting callers to extension/area directing any complex inquiries to the appropriate individual or department after ascertaining the nature of the call
• Greet patients/visitors to provide basic information and direction to appropriate contacts or services
• Respond to inquiries regarding patient status utilizing hospital computer system and/or patient lists
• Assist individuals wishing to pick-up or drop-off packages etc. during off hours
• Ensure patient registration functions (inpatient/outpatient) are carried out in an efficient manner by interviewing patients/family to collect and process registration information
• Process admission and discharge/transfer
• Receive and process appointment/test requisitions in accordance with appropriate procedure and protocols efficiently
• Respond to telephone calls from patients to book appointments
• Schedule appointments via telephone, and interview patient to collect/validate demographics, financial data, and other required information, advising patient of any information required and what items to bring when arriving for appointment
• Provide preparation instructions for appointment
• Call the patient’s physician office directly or notify the patient directly regarding scheduling changes and/or cancellations of procedures

REQUIRED EDUCATION & CERTIFICATION(S)

• Certificate in recognized Office Administration course or equivalent experience
• Successful completion of Medical Terminology course

REQUIRED SKILLS & EXPERIENCE(S)

• Significant recent clerical experience including excellent organization skills
• Excellent keyboarding and computer skills having worked with spreadsheets and word programs, including speed and accuracy – 60 wpm
• Excellent interpersonal, verbal and written communication skills
• Ability to organize and control all functions within the department
• Knowledge of office equipment (computers, fax, photocopier etc.)
• Ability to interpret instructions and fulfil as requested
• Experience with Healthcare oriented software programs
• Ability to exercise good judgement, take initiative and work independently
• Previous Hospital experience
• Must have the ability to exercise a high degree of diplomacy and tact; excellent customer service and interpersonal communication skills
• Ability to effectively communicate via the telephone and in-person to serve the needs of patients/staff/visitors in a manner that is customer service oriented, efficient and productive, in a sensitive and caring manner
• Must be highly flexible; able to accommodate changing needs of the department
• Ability to work well under pressure with minimal supervision
• Willingness to workdays /nights/weekends

ADDITIONAL PERKS AT MAHC

• Staff referral program (Earn up to $1000 for each successful Permanent Part Time and Permanent Full Time new hire you refer to MAHC)
• Extended health benefits (Permanent Full-Time only)
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
• Collaborative and supportive team environment

ADDITIONAL INFORMATION

Location: Multi-Site, working on site at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis

Hours of Work: Must be available to work shifts including days, evenings, nights and weekends. Shifts and hours may change according to departmental requirements per the collective agreement.

Recruitment Process

Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date.Please Note:Applicants must submit their application through this posting listed to be considered. Email and paper submissionswill not be acceptedunless otherwise indicated.

If you are viewing this job posting on a website other than mahc.ca/careers, you may not be viewing the most up-to-date information. To see other opportunities or to view the most up-to-date version of this job posting, including rate of pay, please visit mahc.ca/careers.

We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant,please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled