Administrative Assistant II

KCI Technologies; Piedmont (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

KCI Technologies, Inc. is seeking an experienced Office Administrative professional in Piedmont, CA. The role supports engineering/construction teams, coordinates meetings, tracks submittals, and handles routine invoicing while maintaining organization in a busy office atmosphere.

The ideal candidate has at least 5 years in office administration, strong MS Word and Excel skills, and the ability to work independently with minimal supervision.

Qualifications

• Minimum of 5 years of office administrative experience, preferably with a construction or engineering firm.
• Must be proficient with MS Office and able to work independently.

Responsibilities

• Provide office administrative support in a busy engineering/ construction environment.
• Coordinate meetings, manage filing, submittal tracking, and invoicing experience as needed.
• Possess strong interpersonal and communication skills and stay organized in a fast-paced setting.

Skills

Interpersonal skills

Communication skills

Organizational skills

Schedule management

Independent work

Education

High School diploma

Some college enrollment

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Join us as we Rise to the Challenge

At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us.

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #50 on Engineering News-Record’s list of the Top 500 design firms in the nation.

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Duties, Responsibilities & Other

• Minimum of 5 yearsof office administrative experience preferred with construction or engineering firm.
• Experience with engineering/construction management or at risk construction related administrative duties, filing, meeting coordinating, submittal tracking, subcontractor agreements and invoicing experience.
• Successful candidate will have experience in a busy office working independently to successfully and accurately complete assigned tasks with minimal oversight.
• Must have strong interpersonal and communication skills as well as organizational and schedule management abilities.
• Candidate should be knowledgeable about and capable with computers and typical office equipment.
• Candidate should possess a working knowledge of Microsoft Office software with a demonstrated proficiency in Word and Excel; and the ability to accept direction from multiple sources.
• This candidate must have the ability to work independently and manage office activities.

Qualifications

• High School diploma or equivalent is required. Some college or degree program enrollment would be a plus.
• Minimum of 5 yearsof office administrative experience.
• Pre-employment drug screening and background check is a condition of employment. Motor vehicle checks may be required based upon position.