CEI Field Secretary / Assistant Contract Support Specialist

Aecom2; Orlando (FL); Sur place; USD 40 000 - 60 000; Plein temps

Résumé du poste

AECOM is seeking a CEI Secretary / Assistant Contract Support Specialist to join the Orlando, FL team. You will support Project Managers and Senior Project Engineers, handle invoicing, submittals, and documentation, and maintain EDMS records throughout project lifecycles.

Responsibilities include meetings, estimates, compliance tasks, and ensuring accurate filing and document control. Onboarding day 1 is conducted at an AECOM office location as part of employment.

Qualifications

• High School Diploma plus 2 years of related experience, or demonstrated equivalency of experience and/or education.
• Two years of secretarial and/or clerical experience.
• Experience with standard word processing and data management software.

Responsabilités

• Provides administrative and clerical support to Project Managers and Senior Project Engineers.
• Assists with invoicing and payment tracking, progress meetings, and monthly/final estimates.
• Ensures EEO compliance and manages construction contract changes.
• Uploads, tracks and maintains project documentation and submittals.
• Manages staff certifications and project documentation; supports project tasks as directed.
• Maintains project files, revisions and documents; develops filing and document control procedures.
• Uploads and manages EDMS, records project photographs and related documentation.
• Performs routine administrative tasks and collaborates with project staff to meet requirements.

Connaissances

Secretarial experience

Clerical experience

Data management software

Formation

High School Diploma or equivalent

CTQP Final Estimates Level I

Outils

Word processing

Description du poste

AECOM is currently seeking to hire an CEI Secretary / Assistant Contract Support Specialist to join our team and provide essential support for multiple transportation and infrastructure projects in the Orlando, FL area. In this role, the selected candidate will assist with a wide range of contract administration and project documentation tasks, including reviewing contractor submittals, preparing and maintaining project records, and monitoring compliance with FDOT standards.

Responsibilities include but are not limited to:

• Provides administrative and clerical support to help Project Managers and Senior Project Engineers stay focused on project needs
• Assists Project Managers with day-to-day office and project duties, including: Invoicing and payment tracking
• Progress meetings
• Monthly and final estimates
• EEO compliance
• Construction contract changes
• Data uploads
• Submittal tracking
• Staff certifications and documentation
• Supports project-specific tasks under the direction of the Senior Project Engineer and Project Management team
• Maintains project files, directories, and documentation throughout all phases of the project
• Organizes and maintains original documents, revisions, and reproduced documents for easy access and retrieval
• Develops and maintains project-specific filing and document control procedures.
• Uploads and manages project documentation within electronic document management systems (EDMS)
• Records, organizes, and maintains project photographs and related documentation
• Performs routine administrative and project support tasks with general supervision
• Works with project, technical, and professional staff to complete assigned tasks and meet project requirements

Minimum Requirements:

• High School Diploma plus 2 years of related experience, or demonstrated equivalency of experience and/or education

Preferred Qualifications:

• Two (2) years of secretarial and/or clerical experience
• Experienced with standard word processing and data management software
• CTQP Final Estimates Level I

Sponsorship for US employment authorization is not available now or in the future for this position

Relocation is not provided for this position

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options , well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you\'ve always envisioned. Here, you\'ll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.