CEI Assistant Contract Support Specialist

GHD; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

GHD is seeking a CEI Assistant Contract Support Specialist in Miami, FL to support transportation and public safety initiatives. You will assist with document control, funding verification, payment requisitions, and weekly reporting while collaborating with construction managers and cross-functional teams.

The role requires strong organizational skills, experience with contract administration and project control, and proficiency in Microsoft 365.

Qualifications

• Experience with roadway and drainage projects preferred.
• Background in contract administration, procurement and project control.
• Proficiency with Microsoft 365 required.
• Experience with INFORMS and Public Works Systems preferred.

Responsibilities

• Document Preparation: organize and prepare complex documents and reports.
• Administration: manage and improve Microsoft documents, databases, and systems.
• Data Collection and Analysis: generate accurate reports from various sources.
• Personal Capability Building: participate in training and professional development.
• Operational Compliance: ensure adherence to policies and regulatory codes.
• Project Reporting and Review: draft review reports and presentations.

Skills

Field work

Contract admin

Procurement

Project control

Data collection

Data analysis

Documentation

Tools

INFORMS

Public Works Systems

Microsoft 365

Job description

Job Description

Bring your curiosity and determination to make a positive impact on the future of transport, and we'll help you go all the way. Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond.

Job Description

Bring your curiosity and determination to make a positive impact on the future of transport, and we'll help you go all the way. Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond.

Who are we looking for?

GHD is looking for a CEI Assistant Contract Support Specialist to join our team in Miami, FL! In this role, you will work closely with experienced construction managers and contribute to initiatives that enhance transportation and public safety across the State. These projects include roadway, drainage, and traffic signal improvements. You will provide comprehensive administrative support to keep projects running smoothly. From managing daily office tasks and maintaining precise document control to ensuring work orders are accurate and fees are verified, your organizational skills will be essential. You'll confirm funding availability for project execution, assist with processing payment requisitions, and prepare weekly reports that keep supervisors informed. Leveraging tools such as INFORMS and Public Works Systems, you'll help streamline workflows and maintain data integrity, ensuring every project meets its goals efficiently and effectively. This role provides you with the opportunity to work on meaningful infrastructure projects that serve your local community while having access to GHD's global technical expertise and resources!

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

• Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
• Administration: Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.
• Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
• Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
• Operational Compliance: Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate.
• Project Reporting and Review: Draft elements of project review reports and presentations to support delivery of the review process.

What you’ll bring to the team:

• Experience working on roadway and drainage projects is preferred
• Prior experience in contract administration, procurement and project control
• Proficiency utilizing Microsoft 365 is required
• Proficiency utilizing INFORMS and Public Works Systems is preferred
• Willing and able to work in the field the majority of the time

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

About Us

Take on some of the world's toughest challenges - with GHD supporting you every step of the way.

We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.

Our Pledge to You

At GHD, we don't just believe in the power of commitment, we live and breathe it every day.

That's why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.

See where your commitment could take you.

That's the #PowerOfCommitment

Who We Are

GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.

The Power of Commitment is our brand promise. It's what makes us different. We are bound to our stated vision and determination to address humanity's most urgent needs: to make water, energy and urbanisation sustainable for generations to come.