CEHD Faculty Affairs - Administrative Coordinator

Texas A&M University; College Station (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Texas A&M University’s College of Education and Human Development seeks a CEHD Faculty Affairs - Administrative Coordinator to provide administrative support for the Faculty Affairs group, exercising discretion and independent judgment on matters of significance.

The role involves coordinating faculty line proposal packets, assisting with Pre-Hire Search Plan, maintaining hiring timelines, drafting offer letters, managing documentation and Laserfiche processes, and supporting events and office

Qualifications

• Education and Experience: Bachelor's degree and three years of office administration experience.
• Experience with Interfolio and faculty hiring processes is preferred.
• Knowledge of word processing, spreadsheet, and presentation applications.

Responsibilities

• Coordinates faculty line proposal packets and initiates the faculty tracking sheet.
• Assists with the cross-functional coordination of the Pre-Hire Search Plan.
• Reviews the annual college faculty hiring process and supports hiring timelines.
• Maintains documentation, Laserfiche records, degree verifications, and background checks.
• Drafts new faculty offer letters and supports administrative processes.

Skills

Office administration

Communication

Education

Bachelor's degree

Tools

Interfolio

Laserfiche

Job description

Job Title

CEHD Faculty Affairs - Administrative Coordinator Agency Texas A&M University Department Dean of Education Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff

Who we are

The College of Education and Human Development (CEHD) is committed to enhancing educational achievement and health outcomes, fostering innovation and development, and influencing policy and practice in the fields of education, health, sport, business and government. Now the fourth largest school at Texas A&M University with nearly 7,000 enrolled students, we are not just a school for teachers. We are a school for leaders not just in education, but also business, sport, health, and government. To learn more, visit us at https://education.tamu.edu/about/

What we want

The College of Education and Human Development has a career opportunity for a CEHD Faculty Affairs - Administrative Coordinator who will provide administrative support for the CEHD Faculty Affairs group to include the exercise of discretion and independent judgment with respect to matters of significance.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Qualifications Required

• Education and Experience: Bachelor's degree.
• Three years of experience in office administration.

Preferred Qualifications

• Experience with Interfolio and faculty hiring.

Required Special Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and presentation applications.

Essential Duties/Tasks

Faculty Hiring Coordination

• Coordinates faculty line proposal packets and initiate the faculty tracking sheet for the hires.
• Assist with the cross-functional coordination of the Pre-Hire Search Plan.
• Review/initial process with the annual college faculty hiring process.
• Coordinates the search plan approvals within the College of Education and Human Development (CEHD) in the Pre-Hiring Interview stage, assist with the process of certifying the candidate pool, requesting permission to interview, and recommendations to hire memos for CEHD.
• Ensures pre-hiring coordination adheres to department and University wide policies and procedures.
• Coordinates the administrative processes for hiring, for each department to include documentation, Laserfiche processes, degree verifications, selective service forms, and criminal background checks.
• Ensures administrative processes adhere to office procedures.
• Assist with drafting the new faculty offer letters.
• Monitors hiring timelines and identifies issues.
• Updates lnterfolio and hiring flow to process the candidate hire.

Administrative Monitor

• CEHD communication in the shared email and in the Adobe account for the faculty affairs group and the common faculty affairs email.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• Coordinates the maintenance of office supplies and equipment.
• Coordinates office records retention and maintains office references and resources materials.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Assit with faculty and staff in-excess requests.

Event Coordination

• Coordinates faculty affairs office new faculty events.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatically enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Security and Background Checks

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity, Veterans, and Disability

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.