CDPS Vehicle Coordinator

State of Colorado; Golden (CO); On-site; USD 50,000 - 80,000; Full time

Job summary

Join a mission-driven team dedicated to public safety and community service in Colorado. This role offers a unique opportunity to manage the fleet operations of the Colorado Department of Public Safety, ensuring efficient vehicle management and compliance with state regulations. You will play a crucial part in supporting the safety of Coloradans, while benefiting from a supportive work environment that values diversity and inclusion. With a focus on professional development and work-life balance, this position is perfect for those looking to make a meaningful impact while advancing their careers. Embrace the challenge and become part of a team that truly makes a difference.

Benefits

Medical and dental options

Paid medical leave benefits

Flexible work arrangements

Retirement benefits

Tuition reimbursement

Employee Assistance Program

11 paid holidays annually

Short and long-term disability coverage

Qualifications

• 5+ years of experience in fleet management and administration.
• Proven ability to manage multiple assignments and priorities.

Responsibilities

• Provide administrative assistance to the Fleet Manager.
• Manage registrations and compliance for CSP vehicles.

Skills

Fleet Management

Automotive Knowledge

Database Administration

Microsoft Office Suite

Project Management

Education

Bachelor's Degree in a related field

5 years of professional work experience

Tools

Colorado Automotive Reporting System (CARS)

NueGov Database

Job description

This position is open only to current Colorado state employees.

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities

Our Vision -Creating safer and more resilient communities across Colorado

Our Core Values –Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan

Why Do I Love My Job at CDPS

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

• State contribution into Health Savings Account when enrolled in HDHP.

• Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).

• Paid medical leave benefits provided by the State of Colorado.

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visitColorado PERAfor details.

• CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

• Credit Union of Coloradomembership eligibility.

To learn more about State of Colorado benefits, please visitState of Colorado benefits.

About the Work Unit

The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions.

The EDO includes the following:

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.

• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, purchasing and contracts, budget, logistics services (fleet, warehousing, material management and fabrication) and property services (property management, leasing, facilities maintenance, construction project management and insurance programs) to support the operations and programs of CDPS divisions.

• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.

• Compliance Office – Manages Departmental Policy, Risk Management, Workers Compensation Program, Workplace Investigations, Internal Auditing, Rulemaking, and ensures compliance with state and federal requirements and the State’s LESO 1033/1122 programs.

• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.

• Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.

The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:

• Chief Administrative Officer’s office

• Accounting Services and Commercial Cards led by the Controller

• Budget and Policy led by the Budget Director

• Purchasing and Contracts by the Purchasing Director

• Logistics Services Section led by the Logistics Director

• Property Services Section led by the Property Services Director

The Logistics Services Section (LSS) manages the Department's fleet, and public safety materials through customer focused actions empowering members of the Department to safeguard lives. There are three major branches that comprise the section: Materials Management Branch (Warehouse), Fleet Management Branch, and the Wildland Fire Logistics Branch. Members of these three branches, plus the Logistics Services headquarters section, provide daily production and support for the equipment and infrastructure necessary to sustain operations for the divisions assigned to the Colorado Department of Public Safety.

The Fleet Management Section within LSS manages, operates and provides fleet management services to the five agencies within Colorado Department of Public Safety (CDPS) these services include providing new car up-fitting with emergency and safety equipment, vehicle repair services, monitoring and authorization for the repairs/maintenance of the 1226 CDPS vehicles. Fleet maintenance services are also provided to other State agencies including CDOT, DOC, DOAG, and DOL. The CDPS Fleet Management Auto Shop is a Category 3 vehicle repair State facility. These services are provided in accordance with State Fiscal and State Fleet Management (SFM) rules and regulations, vehicle manufacturer specifications. Provide competitive fleet services, vehicle parts, quality control, and vehicle asset management.

Work Environment

100% In-person position

Work unit core business hours Mon-Fri, 8 am-5 pm. (Flex schedule may be available)

About the Job

This position provides program administrative assistance to the EDO Fleet Manager in all aspects of the CDPS Fleet Operations and management. This position works independently with minimal supervision to perform a variety of administrative and fleet-oriented program tasks and functions necessary to keep the CDPS fleet program in compliance with CDPS and SFM requirements and guidelines. This includes licensing, assignment, utilization and the replacement program for a statewide CDPS fleet following the legislative intent of SFM rules and regulations. Determines and coordinates transactions for CDPS fleet assignments. This position serves as the CDPS Fleet project administrator for CARS program (Colorado Automotive Reporting System). This position acts as an IT resource and liaison for CSP troop offices in the operations and functionality of CARS database and other fleet related computer systems. Administers the licensing/titling of all CSP vehicles in conjunction with Department of Revenue (DOR). Administers the titling of all CDPS none State Fleet Management equipment.

Key Responsibilities

CDPS Fleet Administration

Manages the registrations for all CSP vehicles and trailers, complying with all emissions regulations. Accountable for the confidentiality of issuing and maintaining the undercover license plates and accountable for the CSP license plate inventory. Manages the fuel card program for the CDPS vehicles. Orders replacement cards for compromised, lost or damaged cards. Investigates issues pertaining to fuel card denial. Serves as administrator for the SFM CARS Computer system. Assists CDPS members with accessing and utilizing the CARS system for monthly mileages and preventive maintenance. Serves as administrator for the CSP SharePoint database that tracks the assignment of vehicles and all of the specialty law enforcement equipment attached to the vehicle.

CDPS Vehicle Replacement Program
Assists CDPS Fleet manager in compiling vehicle specifications to procure law enforcement vehicles through SFM annually. Assists in the review and analysis of the bid responses to ensure the specifications have all been met. Makes recommendations to SFM for the vendor to award. Manages the vehicle orders, assign new car numbers for CSP vehicle, track multiple CSP law enforcement attachments and receive the new vehicles. Initiates the new car paperwork and process paperwork to go to SFM. Coordinates the new license plates, registrations and credit cards. Processes paperwork for vehicles going into the shop to be built. Provides SFM with the Vehicle Inventory Form (VIF) to move the new vehicle to Active long-term status from Storage with the appropriate coding and utilization.

CDPS Fleet invoices, IT and Database Administration
Database administrator for the SFM CARS database. Tasks performed include authorizing access, training, password reset and providing support for reports to the Staff support for CSP. SFM requires a monthly mileage be provided in order to bill CDPS for each vehicle’s usage. Serves as administrator for the NueGov database for all CSP vehicles. These databases track all serial numbers for the law enforcement equipment in a CSP vehicle, including but not limit to both of the communications radios, radar, video camera system and MDC equipment. Initiates invoices for SFM to reimburse the CDPS Auto shop for all work performed on all State vehicles, separates invoices for automotive work, car washes/fuel and accident repairs are required by SFM.

CSP Delegated Authorization Program

Provides backup to the CDPS Authorization call center. Possesses automotive knowledge required to approve all of the preventive maintenance and repairs to the CDPS vehicles. Enters and authorizes all of the work orders for the new vehicle builds and the auction prep for the vehicles going out of service. Processes all of the tow invoices for the CSP tow truck.

Administrative Duties

Monitors the CDPS WEX fuel card account and ensure that SFM reimburses CDPS for any fuel charged on the CDPS account. Manages Petty cash for LSS branch. Manages the auto shop uniform service account. Processes invoices related to this position. Maintains a current list of available car numbers tracking each sold vehicle. Notifies manufacturers of the new warranty start date for the new cars when they are placed into service. Compiles the monthly Utilization report for all of the CDPS agencies.

Note, to be considered for this position, you must meet one of the following options for consideration.

Proven Experience, Knowledge, Skills

• Applicants must have at least five(5) years of progressive responsible professional work experience in fleet management.Ensure the work experience section of your job application contains the experience required. See resume statements will not be accepted.

OR Education and Experience, Knowledge, Skills

• A combination of related education and/or experience as described above equal to five (5) years.

Preferred Qualifications and Competencies

• Experience with Colorado Automotive Reporting System (CARS).
• Comprehensive knowledge and experience in centrally managing fleet, specifically law enforcement vehicles.
• Experience developing technical specifications and standardization option packages for vehicle and equipment acquisitions
• Experience in asset management software and databases; ability to create unique and standard reports
• Possesses automotive knowledge required to approve all of the preventive maintenance and repairs to the CDPS vehicles.
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment.
• Knowledge of commercial or government fleet best practices.
• Knowledge of Federal and State procurement rules and processes.
• Fluency in Microsoft Office Suite (Word, Excel, Access).
• Ability to take initiative to solve problems in an innovative manner.
• Strong attention to technical detail and accuracy.
• Ability to work effectively in both independent and team situations.

Conditions of Employment

• Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking.
• Must be Colorado resident at the time of application
• Must be a State of Colorado employee at the time of application (this is open only to current State of Colorado employees).
• Must have a valid Colorado Driver's License
• Must be able to lift 25 lbs.
• Must be willing to check in vehicles during inclement weather.

Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Are you in need of an accommodation?

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at [e-mail] .

Equity, Diversity, and Inclusion Statement

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically servethem. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, geneticinformation, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department [e-mail].

Recruitment Timeline Information and Important Notices

• Applicationsare considered complete and accurate at the time of submission. Therefore, additional information may notbe solicited or accepted after your application has been received.
• Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
• Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
• Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
• Application Tips: For an overview of State of Colorado application process and application tips, please view this video.
• Resumes, Cover Letters, or other documents submitted:will notbe reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "[e-mail]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
• Comparative Analysis Steps may include:
  • Structured application review by a panel of SMEs
  • An online skills assessment