CDPHE EMPLOYEES ONLY Term Limited Data Team Administrator - FAA00363 (Administrator I)

Colorado; Denver (CO); On-site; USD 30,000 - 40,000; Part time

Job summary

The Colorado Department of Public Health and Environment seeks a part-time Administrator I to support data systems and business services. This role involves administrative tasks, data entry, and assisting with accessibility initiatives. The position offers a chance to make a meaningful impact on public health in Colorado.

Benefits

Employee wellness programs

Professional development opportunities

Bike to work programs

Flexible retirement benefits

Medical and dental health plans

Paid life insurance

Short- and long-term disability coverage

Paid holidays and personal time off

Tuition assistance

Work-life balance programs

Qualifications

• Four years of relevant experience or equivalent education.
• Experience with data entry and accessibility standards.

Responsibilities

• Provide administrative support to various unit managers.
• Log applications and assist with data input into databases.

Skills

Data Entry

Microsoft Office Suite

Accessibility Standards

Education

Bachelor's Degree in Business or Public Health

Tools

HS Govtech Database

CommonLook PDF

Job description

This position is only open to current CDPHE employees. This is a part-time position at 50% FTE.
Work Schedule: Monday through Friday; 1:00pm - 5:00pm
This position is term-limited, meaning employment cannot be guaranteed beyond May 15th, 2028.

Be BOLD and make a real difference . . .

Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado residents. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities

• Extensive internal professional development opportunities on a wide variety of subjects

• Bike to work programs, including access to storage lockers and bike racks

• Distinctive career advancement opportunities throughout the State system

• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

• Medical and dental health plans

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous personal time off

• Mentoring program with opportunities for mentors and mentees

• Tuition assistance for college-level courses including Masters degree programs

• Excellent work-life programs, such as flexible schedules, and

• A variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

The Work Unit:
The Data Systems and Business Services (DSBS) Unit is under the direction of the Deputy Division Director and exists to provide a wide spectrum of services and support to the management and staff of the Division of Environmental Health and Sustainability (DEHS). The Unit consists of staff that provide a variety of services to division and department staff and external customers. The services include, but are not limited to personnel administration, data system administration including providing data requirements assessment, staff and local public health agency training for electronic data reporting, electronic data transfer, database reporting and data entry, office management (e.g. space allocation, telephone and fax services, office supplies), human resources, external communication, social media and web site maintenance, coordination of information technology services (both hardware and software) with OIT, and all processes which control the creation, maintenance, security, storage, retrieval, timely destruction and use of official division records, as well as responding to Colorado Open Records Act requests.

Summary of Position:
The position exists to provide support to the Data Systems and Business Services Unit Manager, Deputy Division Director, the Fiscal Services Unit Manager, and the Division Director. This role provides administrative to the division's programs and regulatory activities. The role includes logging applications into the tracking system, assisting with accessibility initiatives, and inputting data into divisional databases.
Class Code & Classification Description: H1B1XX ADMINISTRATOR I
MINIMUM QUALIFICATIONS:

Experience Only:

Four (4) years of relevant experience in an occupation related to the work assigned to this position.

OR

Education and Experience:

A combination of related education and experience assigned equal to four (4) years such as a bachelors degree from an accredited institution in business, public health, environmental health or similar degree and one (1) year of relevant experience in an occupation related to the work.

Conditions of Employment:

• A pre-employment background check
  
• You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.
  
• This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need. *Please note: These working arrangements are subject to change based on CDPHE's business needs.
  

Preferred Qualifications and Essential Competencies:
The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

• Relevant years of State service contribute to a candidate's position-related knowledge, skill, ability, behavior or other posted competency should be considered and given weight under the process.
• Familiarity with Microsoft Office Suite (Word, Excel, and PowerPoint).
• Entering data into databases and spreadsheets, ensuring accuracy and speed, preferred experience with HS Govtech database.
• Knowledge of WCAG accessibility standards and experience with closed captioning remediation.
• Knowledge of CommonLook PDF remediation software.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [e-mail] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules . A complete application packet must include:

• A completed State of Colorado application.

• Unofficial transcripts if using to verify educational requirement

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, of up to six candidates, will be invited to schedule an interview with the hiring manager.

E -Verify:

CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, at [e-mail] call 303-692-2060, option 5.