CDBG Coordinator

City of Thornton, Colorado; Denver (CO); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Retirement & Deferred Comp

Job summary

City of Thornton, Colorado is seeking an experienced professional to administer and implement the CDBG program, projects, and activities. You will ensure compliance with federal, state, and local regulations and assist with planning documents.

The role requires collaboration with city departments and nonprofits, providing technical assistance, monitoring budgets, and maintaining IDIS records to support timely grant closeouts.

Qualifications

• Bachelor's degree in planning, public administration, finance, social work, nonprofit management, or related field required.
• At least three years of experience working with government grants or similar programs.
• Ability to travel as needed for the job.

Responsibilities

• Administer and implement the city's CDBG program, projects, and activities.
• Ensure compliance with federal/state regulations and city policies.
• Prepare Consolidated Plan, Annual Action Plan, CAPER, and related amendments.
• Coordinate and document grant applications, eligibility, risk, and rankings.
• Provide technical assistance to subrecipients on the CDBG process from application to closeout.
• Monitor grant activities, budgets, environmental reviews, and reporting in IDIS.
• Maintain relationships with departments, subrecipients, and community partners.
• Prepare agreements, MOUs, and communications for HUD and SHPO reporting.

Skills

Grant administration

Regulatory compliance

Budget tracking

Communication

Project coordination

Education

Bachelor's degree in planning, public administration, finance, social work, nonprofit management, or related field

Tools

IDIS

Microsoft Office

Job description

Under direction, this position administers and implements the Community Development Block Grant (CDBG) program for the City of Thornton.

Essential Functions

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

Performs a variety of professional duties and responsibilities to administer and implement the City’s Community Development Block Grant (CDBG) program, projects, and activities.

Ensures program activities are in compliance with all applicable federal and state regulations as well as city policies and procedures.

Assists with or produces the Consolidated Plan, Annual Action Plan, CAPER, and other related documents and the amendments to these plans and reports.

Helps identify community needs related to community development and affordable housing for low- and moderate-income residents. Evaluates current programs to determine whether the city is addressing the priority needs listed in the Consolidated Plan, Housing Needs Assessment, and Analysis of Impediments to Fair Housing.

Communicates information on grant programs, plans, and opportunities to local nonprofit organizations, faith-based organizations, city departments and Thornton residents.

Encourages qualified organizations and city departments to apply for CDBG funding.

Coordinates application process for CDBG funds. Completes and documents as assessment on each grant funding application to determine the eligibility, risk, and ranking of submitted projects.

Gathers information, hires consultants, and/or completes the Environmental Review Records (ERR) for all CDBG funded projects. Drafts consultation letters with internal departments and agencies to obtain current data for the review. Posts the necessary public notifications. Drafts the required U. S. Department of Housing and Urban Development (HUD) forms related to the ERR; obtains the necessary signatures and maintain files of all ERR and related supporting documentation.

Prepares all agreements and memorandums of understanding between CDBG subrecipients and the City and interdepartmental subrecipients for execution.

Provides technical assistance to organizations and grant subrecipients on CDBG process starting from the application through the project close out.

Provides each subrecipient and contractor with technical assistance including required information on labor-related acts for construction projects, including the requests for bids and contracts. Presents the technical information at pre-bid and pre-construction meetings. Continues working with the subrecipients and contractors to ensure compliance with CDBG applicable regulations.

Monitors all CDBG funded activities and ensures compliance with contracts, budgetary requirements, environmental reviews, project deadlines, and other federal, state, and local regulations.

Ensures grant recipients submit the required reporting information. Reviews these reports and enters the information into the Integrated Disbursement and Information System (IDIS) and other necessary tracking software.

Conducts site visits, inspections of projects, and regular monitoring on all city CDBG participants.

Identifies and documents regulatory non-compliance issues and guides grant subrecipients to a successful compliance resolution.

Reviews invoices and project change requests. Submits expenditure of funds for authorization. Tracks activity balances.

Provides monthly updates on each project to the supervisor including the collective CDBG financial status, agreements, expirations, SAM status, IDIS status, environmental compliance status, and drawdown requests.

Enters, modifies, and retrieves data and information from HUD’s IDIS. Keeps all IDIS activity files current and resolves any flags from HUD.

Annually maintains the City's Letters of Certifications for CDBG and HOME signatories. This includes Environmental Officers and general CDBG Certifications.

Compiles data for and/or completes HUD required demographic, environmental, economic, financial, and the State Historical Preservation Office (SHPO) reports. Reviews and updates the city's SHPO agreement as needed.

Develops project schedules, ensures processes stay on schedule, and updates CDBG team on progress.

Maintains CDBG-related policies, procedures, and grant recipient instruction materials.

Establishes, organizes, and maintains administrative and activity files in electronic and/or physical files.

Prepares documents, reporting templates, reports, public notices, and authorization forms. Responsible for current, accurate, and complete files and databases.

Assists supervisor with projects including urgent requests from the division manager, department director, assistant city managers, city manager, city manager's office, and city council, as needed.

Keeps up to date with new HUD policies, procedures, and annual funding allocations.

Responds to all inquiries to grant-related questions based on federal, state, and local regulations through researching answers and providing technical assistance.

Promotes and educates city staff, residents, and organizations on the City's CDBG program, fair housing, the housing needs assessments, and other related topics.

Manages competing priorities to meet grant deadlines.

Attends and hosts CDBG/HOME user groups, conferences, and training events to increase the City's effectiveness of administering the grant program.

Establishes and maintains effective working relationships with team members and staff from all departments, other governments, and sub-recipient organizations.

Assists with administrative duties and provides direct assistance to residents.

May be required to work overtime.

Performs other duties as assigned.

Qualifications

Education/Experience:

Bachelor's degree in planning, public administration, finance, social work, nonprofit management, or related field from an accredited college or university; three years of experience working with government grants. Equivalent combinations of education and experience may be considered.

Licensing/Certification Requirements

May need the ability to travel to various locations in a timely manner as the job requires.

Knowledge, Skills, And Abilities

Knowledge of the policies, procedures, and goals of the city and the division.

Knowledge of structure, purpose, and administration of government grant programs.

Knowledge of applicable federal, state, and local regulations and reporting requirements of government grant programs.

Knowledge of the city’s current plans, studies, and reports related to housing and community development.

Skill in organization and attention to detail.

Skill with Microsoft computer programs, as well as spreadsheet and accounting programs.

Skill in effective communication techniques, both oral and written.

Skill in handling sensitive and stressful situations with tact and diplomacy.

Skill in understanding and responding to customer needs.

Skill in addressing multiple demands and meeting deadlines.

Ability to work with economically and culturally diverse people and groups.

Ability to exercise initiative and sound judgment.

Ability to listen well and communicate effectively orally and in writing with various audiences.

Ability to conduct research, analyze statistic data, prepare documents, and compile technical reports.

Ability to monitor and track projects and budgets.

Ability to enforce regulations and document regulatory non-compliance issues.

Ability to organize information in a clear and logical format.

Ability to research and analyze issues and to develop strategies and recommendations to address them.

Ability to establish and maintain effective working relationships with other employees, representatives of other agencies and organizations, other departments, and members of the community.

Physical And Mental Requirements

While performing the essential duties of this job, the employee is required to sit, reach, lift, finger, grasp, feel, talk, hear, and make repetitive motions. This position is mostly; sedentary work, exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. The employee is required to have close visual acuity.

TESTING PROCEDURES

Examinations may include but are not limited to application screening beyond minimum qualifications; written, oral, practical exercise or any combination thereof or other job related assessment deemed appropriate by Human Resources.

Your application will be used as a screening tool. Completeness and accuracy are important! Any false or untrue statements or material omissions in the application and related paperwork or during the selection process could disqualify you from consideration.

As a condition of employment, the city of Thornton conducts background investigations for all positions which may also include a review of credit report and/or driving record. A drug screen, physical, and/or psychological examination administered by a city-designated provider will be required for pre-determined positions.

The City of Thornton is an equal opportunity employer.

The City of Thornton offers employees an outstanding benefits package. Benefit eligibility is based on the status of the position. Please email [e-mail] to receive a copy of our current Benefits Guide.

Benefits offered may include the following depending on the job type/status of the position:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life, Dependent Life & Supplemental Life Insurance Options
• Voluntary Accidental Death & Dismemberment Policy
• Flexible Spending Plan
• Post Employment Health Plan
• Retirement & Deferred Compensation Plans
• Short & Long-term Disability Plans
• Paid Holidays
• Vacation & Sick Leave
• Multilingual Incentive Pay
• Recreation Pass
• Wellness Program
• In-House Training Opportunities
• Tuition Reimbursement
• Employee Assistance Program

01

This position requires a Bachelor's degree in Planning, Public Administration, Finance, Social Work, Nonprofit Management, or a related field and at least three (3) years of work experience working with government grants. An equivalent combination of experience and education providing the required knowledge, skills, and abilities may qualify. Do you possess at least seven (7) years of qualified work experience OR work experience and education combination? (Your application must support your response to this question.)

02

Please indicate the highest level of education you have completed. (Please note that we will verify graduation/completion.)

• High School Diploma or GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

03

Which of the following have been your major areas of study?

• Planning
• Public Administration
• Finance
• Social Work
• Nonprofit Management
• Other related field
• None of the above

04

If you answered "other related field" above, please list the field of study. If you did not answer "other related field", please enter "N/A"

05

How many years of experience do you have working with government grants?

• Less than 3 years
• 3 to less than 5 years
• 5 to less than 7 years
• 7 years or more

06

Are you bilingual in Spanish and English?

• Yes
• No

07

Have you administered any federal Housing and Urban Development's, Community Development Block Grants (CDBG)?

• Yes
• No

08

If you answered "yes" to the question above, please list all aspects of the work you performed in administering CDBG grants. If you answered "no", please enter "N/A/".

• Required Question