Cavalier Oceanfront Resort - Purchasing Coordinator

Aimbridge Hospitality LLC; San Simeon (CA); On-site; USD 28,970 - 31,684; Full time

Benefits offered by this job

Daily Pay

Medical, Dental, and Vision Coverage

Paid Time Off

401k Retirement Plan

Job summary

Aimbridge Hospitality LLC is seeking a Purchasing Coordinator at Cavalier Oceanfront Resort to manage purchasing functions and maintain filing systems. The ideal candidate will have a high school diploma and experience in a hotel or related field, with the ability to multi-task and solve problems effectively.

This role involves assisting in the acquisition of supplies, ensuring best pricing, and contributing to the hotel's overall profitability. The position offers various benefits including medical coverage, paid time off, and a 401k retirement plan.

Qualifications

• High School diploma or equivalent preferred.
• Progressive experience in a hotel or related field preferred.
• Ability to understand and utilize basic computer applications.

Responsibilities

• Maintain and control issuance and filing of Purchase Orders.
• Assist in the bidding process for supplies.
• Answer department's phone and respond to inquiries.

Skills

Basic computer skills

Ability to multi-task

Problem-solving

Listening and understanding

Education

High School diploma or equivalent

Progressive experience in a hotel

Job description

Cavalier Oceanfront Resort - Purchasing Coordinator
Address 9415 Hearst Drive, San Simeon, CA, 93452, US
Compensation $21.03 - $23.00/hour

Description

The Purchasing Coordinator is responsible for handling purchasing functions, maintaining an effective filing system and assisting in obtaining bids for hotel supplies. He/she is also responsible for optimizing the effectiveness in providing the hotel with the best prices for the best products and contributing to the overall profitability of the hotel.

QUALIFICATIONS:

• High School diploma or equivalent and/or experience in a hotel or related field preferred.
• Progressive experience in a hotel or college related courses preferred.
• Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must routinely meet deadlines.
• Must be able to multi task.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.

RESPONSIBILITIES:

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Aimbridge Hospitality standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working (per brand standards).
• Maintain a warm and friendly demeanor at all times.
• Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Maintain and control issuance and filing of all Purchase Orders and supporting documentation, to include inputting all information into the computer.
• Check all Purchase Orders (PO's) received by the department to ensure it has been authorized, signed, price checked and assigned to an authorized vendor.
• Answer department's phone and respond to vendors, guests, and employees' needs.
• Assist in the regular bidding process associated with non-food and beverage products, i.e. basic office supplies and furniture, maintenance and cleaning supplies, food and beverage equipment, etc.
• Assist Purchasing Director in the preparation of interdepartmental or external correspondence.
• Maintain and organize all bid records for easy reference to historical information.
• Maintain a current list of all hotel approved vendors, which include their products, most recent pricing, contact name, phone number and related order history.
• Ensure training in proper receiving procedures to ensure freshness of products.
• Assist in month-end or quarterly inventories as required by supervisors.
• Assist in maintaining office supplies storage room. Open the room on certain scheduled days or times, if necessary.
• Attend training/meetings as required by management.
• Perform other duties as requested by management.

Benefits:

• Now offering Daily Pay! Ask your Recruiter for more details
• Medical, Dental, and Vision Coverage
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan

PROPERTY INFORMATION:

Cavalier Oceanfront Resort sits on a scenic bluff overlooking the Pacific, offering employees a stunning Central Coast setting to work in every day. The property is located along iconic Highway 1 near Hearst Castle, local beaches, the Elephant Seal rookery, and the charming village of Cambria. With 90 guest rooms and a relaxed coastal atmosphere, the resort provides a welcoming environment for both travelers and team members who enjoy ocean views and a laid‑back California vibe.