Catering Sales & Events Coordinator - Winter 26-27

Aspen Skiing Company; Snowmass Village (CO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Employee Ski Pass

Dependent Ski Passes

Paid Time Off

Paid Leave

Other company perks

Job summary

Aspen Skiing Company is seeking a Catering Sales & Event Coordinator to build client relationships and support the sales and events team. You will manage inquiries, deposits, contracts, and banquet orders, using systems like Tock and Toast, reporting to the Director of Catering and Events.

This seasonal full-time role requires at least 2 years in administrative or catering sales, with strong English communication, MS Office skills, and the ability to coordinate site visits and client meetings.

Qualifications

• Must be 21 years or older.
• High school diploma or equivalent required.
• College degree preferred.
• 2 years previous administrative experience required.
• 2 years previous catering and hospitality sales experience preferred.

Responsibilities

• Serves as primary contact for clients, responding to inquiries and providing detailed event information.
• Responds to reservation inquiries for company restaurants, group reservations, and snowcat dinner reservations.
• Assists in coordination of site visits/property tours and client meetings to showcase event spaces and offerings.
• Assists in processing client deposits, managing payment schedules, and ensuring contract compliance.
• Assists with special sales initiatives.
• Produces, reviews, and distributes Banquet Event Orders and floor plans with all relevant staff.
• Assists Banquet operations with administrative needs, e.g. menu signage, uniform coordination, nametags.
• Provides exceptional customer service and builds long-term client relationships through proactive communication.

Skills

Communication skills

Microsoft Word

PowerPoint

Excel

Team collaboration

Organizational skills

Detail-oriented

Education

High school diploma

College degree preferred

Tools

Tock

Toast

Job description

With roots dating back to 1946, and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Aspen Mountain, Snowmass, Aspen Highlands, and Buttermilk. Aspen Skiing Company takes pride in the coexistence of resort, community, and the environment, which exemplifies its values of living fully, honoring people and place, taking the long view, and pursuing excellence in everything it does. Aspen Skiing Company is where guests from around the world come to renew the mind, body, and spirit through unforgettable experiences at the confluence of nature, culture, and recreation.

Aspen Skiing Company also owns and operates the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts, and more than 410 trails. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Instagram, Facebook, and X.

Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the [e-mail], aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains.

Job Description

The Catering Sales & Event Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role acts as the key point of contact for clients, manages inquiries, and payment processing. The Catering Sales & Event Coordinator will utilize our bookings systems, including but not limited to Tock and Toast, and may assist with proposals, contracts, banquet event orders, and banquet operations’ administrative needs. This position reports to the Director of Catering and Events.

Job Posting Deadline

Applications for this position will be accepted until October 1st.

Essential Job Functions / Key Job Responsibilities

• Serves as primary contact for clients, responding to inquiries and providing detailed event information
• Responds to reservation inquiries for company restaurants, group reservations, and snowcat dinner reservations
• Assists in the coordination of site visits/property tours and client meetings to showcase event spaces and offerings
• Assists in processing client deposits, managing payment schedules, and ensuring contract compliance
• Assists with special sales initiatives
• Produces, reviews, and distributes Banquet Event Orders and floor plans with all relevant staff
• Assists Banquet operations with administrative needs, i.e. menu signage, uniform coordination, nametags
• Provides exceptional customer service and builds long-term client relationships through proactive communication
• Other duties as assigned

Qualifications

Education & Experience Requirements

• Must be 21 years or older
• High school diploma or equivalent required
• College degree preferred
• 2 years previous administrative experience required
• 2 years previous catering and hospitality sales experience preferred

Knowledge, Skills & Abilities

• Ability tocommunicateandfollow oral or written directions in Englishisrequired
• Strong typing skills and excellent telephone skills required
• Strong computer knowledge required, specifically Microsoft Word, PowerPoint, and Excel
• Ability to work in collaboration with others to achieve team goals
• Ability to remain focused, organized, flexible, and detail-oriented
• Follows all safety policies and procedures and exercises caution when working

Additional Information

Work Environment & Physical Demands

• Ability to be on your feet, kneel and bend for extended periods of time
• Regularly work in adverse conditions and requiring the use of protective apparel/equipment to prevent exposure to the elements as well as an office environment and may be required to walk on slippery and uneven surfaces
• Must be able to lift, push or pull up to 50 lbs. individually or with assistance

Job Benefits

This position is classified as a seasonal full-time position eligible for the following benefits:

Enrollment dates differ across the various programs.

• Paid Time Off Programs
• Paid Leave Programs
• Employee Ski Pass and Dependent Ski Passes
• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

Aspen One participates in E-Verify.

E-Verify & Right to Work Poster