Catering Field Coordinator

Citybbq; Louisville (KY); On-site; USD 45,000 - 55,000; Full time

Job summary

An established industry player is seeking a dynamic Catering Coordinator to join their team. This role involves planning and executing catering events while ensuring a seamless experience for clients. The ideal candidate will work closely with management to coordinate staffing, maintain organization, and uphold high standards of service. Join a passionate team dedicated to delivering exceptional catering experiences and promoting a culture of excellence. If you have strong communication skills and a knack for organization, this is an exciting opportunity to grow within a vibrant company known for its award-winning barbeque.

Qualifications

• Must have a valid driver's license and reliable transportation.
• Exhibit positive communication skills and good time management.

Responsibilities

• Coordinate and supervise catering events with a focus on client satisfaction.
• Manage staffing needs and assist in hiring processes as necessary.

Skills

Verbal Communication

Non-verbal Communication

Time Management

Organization

Integrity

Education

Valid Driver's License

Tools

Microsoft Outlook

SalesForce

Job description

City Barbeque is looking for a Catering Coordinator. This position is hourly plus a portion of gratuity (most of our Catering Coordinators make from 45-55k+)

The Catering Coordinator/Field Manager will work closely with the Catering Operations Manager to plan, schedule, and execute full-service and drop-off catering events. We are looking for someone to help grow City Barbeque by promoting our mission, vision, values, and culture. And did we mention our award winning, slow smoked barbeque?

Main Job Duties

• Schedules, coordinates and supervises Hourly Teammates and Catering Associates who are assisting the execution of catering/drop-off events.
• Substitutes for the Catering Operations Manager as lead person/manager-on-duty for all full-service events as needed.
• Ensures that catering experiences are stress free for clients by guaranteeing that orders are on time and correct, and that Catering Associates are adequately prepared to setup and execute events.
• Works with Catering Operations Manager to plan for staffing needs. Interviews as needed and provides input to Catering Director about selections and potential hires.
• Organizes and maintains drop sheets for the week updating it throughout the week as new orders are created.
• Ensures that drop sheets are posted in prep area and correctly match invoice and schedule.
• Completes all paperwork for events, including invoice and drop sheet.
• Prepares/prints all paperwork needed for Catering Associates including invoices, drop sheets, full-service contracts, tax exempt certifications, and Keep and Share Calendar.
• Checks Microsoft Outlook Calendar & SalesForce for correct invoices and drop sheets.
• Communicates with restaurant management ahead of time regarding orders that have special items (e.g. fruit trays, veggie trays, cheese trays, etc.) for proper ordering.
• Communicates with restaurant management regarding any catering paper product that is needed.
• Ensures all catering equipment, assigned catering areas and catering vehicles is kept clean and organized at all times. Monitors Catering Associates to ensure they are adhering to cleanliness standards after events.
• Communicates any equipment repairs or needs to Catering Operations Manager.
• Other job duties as assigned.

Job Requirements

• Must possess a valid driver's license for at least two years and have reliable transportation.
• Must pass a Motor Vehicle Background check.
• Exhibit positive verbal and non-verbal communication skills.
• Possess good time management and organization.
• Ability to be able to work with a schedule that is changes and is updated daily.
• Has an expectation of excellence.
• Shows integrity to do the right thing when unsupervised.

This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the restaurant or market.