Catering Event Manager

Kids for the Future; Charleston (SC); On-site; USD 52,000 - 56,000; Full time

Job summary

Patrick Properties is seeking a Catering Event Manager to oversee planning and supervision of culinary, beverage, and venue services for luxury events in Charleston, SC. The role acts as the client liaison from pre-planning through event day, ensuring seamless execution and exceptional guest experience.

Requirements include a Bachelor’s Degree, a valid driver’s license, and at least 2 years of luxury event and catering management experience.

Qualifications

• Bachelor’s Degree required.
• Minimum of 2 years of luxury event and catering management experience.
• Knowledge of proper table service and high standards of customer service.

Responsibilities

• Serve as liaison between clients/coordinators and PPHG departments to guarantee successful pre-planning and execution.
• Manage event orders, timelines, and rental orders; ensure final payments are complete on time.
• Lead event operations discussions and coordinate with venue staff and vendors during events.
• Attend weekly event and operations meetings and provide hands-on support to deliver events in line with PPHG standards.

Skills

Event management

Catering management

Table service

Verbal and written communication

Detail oriented

Driver's License

Microsoft Office

Education

Bachelor’s Degree

Tools

Microsoft Office

Outlook

Job description

• Location 456 KING ST,Charleston, SC, 29403-6828,United States
• Base Pay $52,000.00 - $56,000.00 / Year
• Employee Type FT Exempt

COMPANY PROFILE

Since 1997, Patrick Properties has been restoring and preserving historic Charleston properties, including Parcel 32, The American Theater, The William Aiken House and Lowndes Grove. While we were at it, we crafted a tradition of warm, inviting hospitality that ensures our guests feel welcome, well-cared for and ever ready to come back for more. With each event we host our focus is the oversight of our venues as well as the upscale food and beverage service we provide within them, requiring a keen eye for detail and the highest standard of customer service.

POSITION OVERVIEW – Luxury Catering Experience Required

The Catering Event Manager is a key position responsible for the planning, detailing, and supervision of all culinary, beverage, and venue services at PPHG special events. The Catering Event Manager is the liaison between clients/coordinators and PPHG departments to guarantee successful pre-planning and execution of all events.

RESPONSIBILITIES

ACCOUNT/FILE MANAGEMENT

• Once assigned to an event, act as a “second” to the Sales Manager until the event tasting, at which time, you will take
  over as the client’s main contact leading up to the day of the event.
• Communicate with client and/or coordinator to gather necessary information, such as floor plans, timelines, and
  rental orders in a timely manner, and assist with those items, as necessary.
• Responsible for accurate Event Order details, as well as ensuring the final payment is complete on time.
• Lead event operations discussion for assigned events, responsible for follow-up circulation and timely communication
  with proper departments

FOOD & BEVERAGE MENU CONSULTING

• Proficient Menu Knowledge: Awareness of all ingredients in dishes. Adjust menu based on allergies and dietary
  restrictions.
• Conduct Menu Tastings: Describe all menu items as they are served. Discuss timeline, layout, and flow of event, while
  working in the best interests of PPHG and upholding company standards.
• Conduct Menu Consultations: Schedule phone conference or meeting with clients who are not having a tasting.
  Describe menu in full detail and assist clients in making selections based on PPHG recommendations.
• Suggestive Selling: Uphold food and beverage minimums. Offer creative enhancements to meet minimums, as well as
  elevate events.
• Deadlines + Prioritization: Ability to meet culinary and event deadlines, as well as complete administrative work in a
  timely fashion, prioritizing, when necessary

EVENT DAY MANAGEMENT

• Act as opening or closing Event Manager for other events when needed, overseeing both setup and breakdown.
• Responsible for greeting the client and planner upon arrival. Act as liaison between PPHG venues and vendors on site.
• Manage venue, staff, food and beverage service during event to ensure outstanding service by staff. Provide excellent
  communication and works cooperatively with Culinary Team.
• Assist with property management to ensure standards meet or exceed company expectations, including reporting any
  property maintenance or damage to the venue interiors, grounds, and all storage spaces.

OTHER RESPONSIBILITIES

• Attends weekly event and operational team meetings to be thoroughly informed of event details and logistics.
• Expected to actively participate in event operations and provide hands-on support to deliver events in keeping with
  PPHG standards.
• Submit all outside rental invoices, receipts, and closing inventories to CFO and appropriate Sales Manager.
• Promote positive guest relations, making every effort to accommodate any guest’s reasonable request during an
  event.
• Communicate with Director of Events for event needs.

Requirements

REQUIRED SKILLS & QUALIFICATIONS

• Must hold a valid Bachelor’s Degree
• Must have a valid Drivers License
• Possess a minimum of 2 years of prior luxury event and catering management experience, including file account
  holding
• Possess knowledge of proper table service
• Ability to follow Patrick Properties standards, policies and procedures
• Excellent verbal and written communication skills including in person, phone and email correspondence
• Ability to be a clear thinker, analyze and resolve problems exercising good judgment and solution-based thinking
• Proficient in Microsoft Office and Outlook
• Detail oriented with the ability to prioritize and organize work assignments
• Motivate and manage assigned staff while maintaining cohesive team and following up with corrections when
  necessary
• Ability to lift and carry up to 30 pounds" ???) ...
• Ability to be on feet for extended periods of time if needed
• Willingness to adapt as needed in a fast-paced office environment with the ability to multi-task
• Ability to work in collaborative environment
• Ability to communicate effectively and work cooperatively and within all departments
• Must possess mature, professional demeanor to interact with vendors and team
• Participate and attend industry and networking events when deemed necessary
• Must be a team player and be willing and able to jump in the trenches
• Ability to be on time and have a flexible schedule
• Ability to work without direct supervision and follow through to completion of assigned task