Catering Coordinator and Event Supervisor

Middlebury College; Town of Middlebury (NY); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

MiddCard privileges

Discounts at Snow Bowl and Golf Course

Partner Inclusion Program

Educational assistance programs

Job summary

Middlebury College is seeking a Catering Coordinator and Event Supervisor to receive, track and coordinate communications and logistics for a busy catering program. The role supports campus partners and staff to deliver accurate reporting and flawless events, including signage, equipment, and staffing coordination.

This full-time, hourly position offers eligibility for benefits and overtime considerations. A ServSafe-aligned candidate with strong communication and organizational skills will

Qualifications

• 3–5 years of experience in food services or catering.
• Ability to adhere to safety and ServSafe-related guidelines.
• Flexibility with schedule and duties; valid certifications as required.

Responsibilities

• Maintain professional communication with customers and staff while following department policies.
• Coordinate catering orders and logistics for high-volume events and ensure successful execution.
• Assess equipment, product, and staffing needs; manage signage, time, and resources.
• Uphold safety standards and PCI/compliance when handling payments and inventory.
• Master Catertrax and related software for client communication and operations.

Skills

Communication

Leadership

Problem solving

Teamwork

Creativity

Multitasking

Critical thinking

Education

Associate’s degree in food service

Tools

Catertrax

25 Live

MS Word

Excel

Office suite

Oracle HCM

Job description

The Catering Coordinator and Event Supervisor is responsible for receiving, tracking and coordinating communications and logistics related to incoming catering orders for a high volume catering department that averages $1.8 million in sales annually. Seeing through with accurate reporting when the event has concluded. Collaborating with all catering staff, customers and campus partners,with professional and consistent communication.

This is a full time, benefits eligible, hourly position with a hiring range of $21.91 - $26.09 per hour.

Shift differential is available for eligible shifts, are stackable, and can amount to a higher wage per hour.

- Weekend differential: an additional $1.00/hour

- Evening differential: an additional $1.50/hour

Core Responsibilities

• Maintain professional and consistent communication with customers, coworkers and all stakeholders while maintaining department policies and guidelines. Receive and track catering orders efficiency and consistency.
• Execute successful events and work closely with Catering colleagues and on-call team to realize the vision for each event. This includes but is not limited to assessing and facilitating equipment, product, and staffing needs; creating accurate signage; managing time and resources effectively; and following up on all aspects of work.
• Maintain a safe, clean work environment adhering to all safety standards including and not limited to following allServSafeguidelines.
• Transportproductsand equipment across main campus,Breadloafand Snowbowlyear-round.
• Uphold Vermont Lawregardingalcohol service, storage and inventory. Oversee that on call staff perform duties responsibly.
• Understand and uphold rulesregardingPCI compliance when taking payment forproductand services. Ensure accurate accounting for sales and revenue reporting.
• Develop andmaintainstrongunderstanding of all software systemsutilizedin the department and within the organization.Master and manage theCatertraxsystem for communication with customers and stakeholders.
• Manage time and resources responsibly and independently, support training and performance of on-call staff, contribute to continuous improvement efforts, and perform other duties as assigned.

• Collectively 3-5 years prior experience in food services or catering required. Administrative experience preferred.
• Transferrable skills like communication, leadership, problem solving, teamwork, creativity, multitasking and critical thinking are all valuable skills that we value and the right candidate can be trained in the art of food service.
• Associate’s degree in food service or equivalent experience in food services or catering preferred but not required. Must pass the ServSafe Managers Food Safety course.
• Ability to have flexibility with both schedule and duties is essential.
• Knowledge of MS Word, Office, Oracle HCM, Excel, web site management skills, Catertrax and 25 Live pro preferred. Office equipment proficiency preferred.
• Must gain and maintain VT DLC (Department of Liquor Control) certification, Middlebury College drivers license (van, gator and box truck), and PCI compliance.

Physical Demands and Working Conditions

Must be able to stand for up to 6 hours continuously, as well as frequent bending and overhead reaching with twisting motions. Must be able to lift 10-20# numerous times during the day and up to 50lbs several times each day, must be able to push and pull up to 150lbs frequently. Repetitive use of hands for grasping, pushing, pulling, and fine manipulation. Standing for long periods of time

Will require flexible schedule typically Tuesday - Saturdays based on operational needs. Overtime and longer workdays 10 – 12 hours may be required.

Other

An offer for this position is contingent upon successful completion of a criminal background check and references.

As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.

Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury College offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
• Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
• Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
• A full listing of our benefit offerings can be found on our website or click to see some of the other fun perks of working at Middlebury, whether in Middlebury, VT or Monterey, CA!

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.