Catering Coordinator

Compass Group USA; Los Angeles (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off (varies by site/state

Personal Leave

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Job summary

Wolfgang Puck Catering at Fanny's Restaurant & Café, located within the Academy Museum of Motion Pictures, seeks a detail-oriented Catering Coordinator to support hospitality and event experiences in Los Angeles. You will coordinate administrative, sales, and logistical aspects of on-site and off-site events, connecting clients, vendors, and internal teams.

Success comes from strong organization, clear communication, attention to detail, and a passion for creating seamless experiences from

Qualifications

• Experience supporting catering, hospitality, events, or food service operations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Customer-focused mindset with a commitment to delivering exceptional service.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work a flexible schedule based on event and business needs.
• Experience within catering, restaurants, hotels, corporate dining, cultural institutions, entertainment venues, or related hospitality environments.
• Experience supporting sales, event planning, or hospitality administration functions.

Responsibilities

• Maintain and update event reservations and records, including inquiries, tentative bookings, and confirmed events.
• Prepare detailed function sheets, rental orders, and equipment requests to support successful event execution.
• Create and distribute event packets containing staffing information, equipment requirements, beverage orders, signage, and event-specific materials.
• Develop buffet signage, printed menus, and other event collateral as needed.
• Organize and maintain event files, including client correspondence, contracts, invoices, proposals, payments, and event documentation.
• Process certificates of insurance and related event documentation.
• Respond to event inquiries and collect key information including event date, location, guest count, format, and client needs.
• Prepare event proposals and assist with staffing requisitions.
• Support sales and business development efforts through research, lead sourcing, client communications, and marketing initiatives.
• Partner with the marketing team on promotional materials, campaigns, and event-related content.
• Assist with venue tours, client walkthroughs, and on-site sales representation during events.
• Receive and process client deposits accurately and timely.
• Review reservation and financial data to ensure accurate forecasting and reporting.
• Partner with accounting teams to resolve discrepancies and support financial reconciliation.
• Prepare final client invoices and assist with monthly expense reporting.
• Coordinate meetings, appointments, travel arrangements, and team schedules as needed.
• Support special projects and additional responsibilities that contribute to business success.

Tools

Microsoft Office Suite

Job description

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Where Passion Meets Purpose - and Careers Come Alive

At Wolfgang Puck Catering, great careers are crafted the same way great food is — with passion, intention, and the right people around you. We hire for curiosity, spirit, and heart, and we invest in everything you bring to the table. Through mentorship, real development, and a clear path to leadership, we're committed to your journey — not just your job title.Come be part of something that challenges and champions you in equal measure.

I can have the best food, but if we don't have good people, it won't get you very far. — Wolfgang Puck

Success on our team starts with our culture:

• We have Wolfgang’s PASSION for our business, our product, and our people / guests / clients.
• A FLEXIBLE MINDSET is key; we are strategic business partners who wear multiple hats.
• Our services require a CONCIERGE mentality, a bias to action with humble hospitality.
• We are out-of-the-box PROBLEM SOLVERS, who look around corners so our clients and guests don’t have to.
• We curate company and partner resources to bring our client’s vision to life. We seek to cultivate the next generation of talent, purveyors and partnerships.
• We bring an entrepreneurial approach to deliver results for our clients (you might call this scrappy).
• Collaboration and openness to innovative business tools, new ways of thinking and ability to partner across departments are essential to create optimal business solutions.

“I can have the best food, but if we don’t have good people, it won’t get you very far.”

Job Summary

Wolfgang Puck Catering at Fanny's Restaurant & Café, located within the Academy Museum of Motion Pictures, is seeking a detail-oriented and collaborative Catering Coordinator to support exceptional hospitality and event experiences in one of Los Angeles' most recognizable cultural destinations. In this role, you will coordinate the administrative, sales, and logistical aspects of on-site and off-site catered events, serving as a key connection between clients, vendors, and internal teams. Success in this position comes from strong organization, clear communication, attention to detail, and a passion for creating seamless experiences from initial inquiry through event execution.

This position is ideal for someone who enjoys organization, collaboration, and creating outstanding client experiences. You'll work closely with operations, culinary, sales, accounting, and event teams to ensure every event is executed seamlessly.

Key Responsibilities

• Maintain and update event reservations and records, including inquiries, tentative bookings, and confirmed events.
• Prepare detailed function sheets, rental orders, and equipment requests to support successful event execution.
• Create and distribute event packets containing staffing information, equipment requirements, beverage orders, signage, and event-specific materials.
• Develop buffet signage, printed menus, and other event collateral as needed.
• Organize and maintain event files, including client correspondence, contracts, invoices, proposals, payments, and event documentation.
• Process certificates of insurance and related event documentation.
• Respond to event inquiries and collect key information including event date, location, guest count, format, and client needs.
• Prepare event proposals and assist with staffing requisitions.
• Support sales and business development efforts through research, lead sourcing, client communications, and marketing initiatives.
• Partner with the marketing team on promotional materials, campaigns, and event-related content.
• Assist with venue tours, client walkthroughs, and on-site sales representation during events.
• Receive and process client deposits accurately and timely.
• Review reservation and financial data to ensure accurate forecasting and reporting.
• Partner with accounting teams to resolve discrepancies and support financial reconciliation.
• Prepare final client invoices and assist with monthly expense reporting.
• Coordinate meetings, appointments, travel arrangements, and team schedules as needed.
• Support special projects and additional responsibilities that contribute to business success.

What We're Looking For

• Experience supporting catering, hospitality, restaurant, events, or food service operations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Customer-focused mindset with a commitment to delivering exceptional service.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work a flexible schedule based on event and business needs.
• Experience within catering, restaurants, hotels, corporate dining, cultural institutions, entertainment venues, or related hospitality environments.
• Experience supporting sales, event planning, or hospitality administration functions.

Wolfgang Puck Catering is a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Associates at Wolfgang Puck Catering are offered many fantastic benefits.

• Medical
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Wolfgang Puck Catering maintains a drugfree workplace.

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