CATERING ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group USA; Chicago (IL); On-site; USD 37,195,000 - 41,328,000; Full time

Benefits offered by this job

Free shift meals

Free uniforms

Free safety shoes

OnePay (same-day pay)

Close to public transportation

Job summary

Compass Group USA at the University of Chicago is hiring a full-time Catering Administrative Assistant to support event planning and daily operations across campus catering activities.

The role requires prior catering coordination and supervisory experience; you will coordinate with clients, manage staff during shifts, and contribute to sales initiatives while ensuring exceptional client experiences. Flexibility for evenings and weekends may be required.

Qualifications

• Prior experience in catering coordination and supervisory roles is required.
• Works directly with clients to plan and execute events as well as upsell.
• Contributes to the development of strategic sales initiatives.
• Effective communication with location partner teams to execute positive client experience.
• Direct the activities of associates during a specific shift and oversee that assigned job expectations are completed while policy and procedure is maintained.

Responsibilities

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.

Skills

Catering coordination

Supervisory experience

Job description

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CATERING ADMINISTRATIVE ASSISTANT (FULL TIME)

Location: University of Chicago

• We are hiring immediately for a full time CATERING ADMINISTRATIVE ASSISTANTposition.
• Address: 5245 South Cottage Grove Avenue, Chicago, IL 60615. Note: online applications accepted only.
• Schedule: Full time schedule; days and hours may vary, based on catering events. Possibility of evening and weekend work. More details upon interview.
• Requirement: Prior experience in catering coordination and supervisory roles is required.
  • Works directly with clients to plan and execute events as well as upsell.
  • Contributes to the development of strategic sales initiatives.
  • Effective communication with location partner teams to execute positive client experience.
  • Direct the activities of associates during a specific shift and oversee that assigned job expectations are completed while policy and procedure is maintained.
• Perks: Free shift meals, free uniforms, free safety shoes, same-day pay with OnePay, and close to public transportation!
• Pay Range: $27.00 per hour to$30.00 per hour.

Job Summary

Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.

Essential Duties and Responsibilities:

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Vision
• Life Insurance/AD
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug-free workplace.

Nearest Major Market: Chicago
Job Segment: Secretary, Bookkeeping, Clerical, Accounting, Food Service, Administrative, Finance, Hospitality