Catering Admin

Hilton; Anchorage (AK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Hilton Discount Benefits.

Job summary

Hilton Anchorage is seeking a Catering Administrative Assistant to provide administrative and operational support to the Catering team for meetings, banquets, weddings, and other events. You will coordinate documents, respond to client inquiries, and ensure smooth communication across hotel departments.

The role requires strong communication, exceptional organization, and the ability to manage multiple deadlines. Some evening, weekend, and holiday work may be needed to support events onsite.

Qualifications

• Previous administrative, hospitality, catering, or customer-service experience preferred.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple deadlines and last-minute changes.

Responsibilities

• Assist with preparing contracts, proposals, banquet event orders, menus, and event documents.
• Respond to client inquiries and direct leads to the appropriate manager.
• Maintain event files, calendars, contact information, and catering systems.
• Collect event details, including guest counts, menus, room setup, timelines, and billing instructions.
• Distribute banquet event orders and event updates to hotel departments.
• Communicate changes promptly to Banquets, Culinary, Front Office, Engineering, and Housekeeping.
• Schedule appointments, site tours, tastings, and planning meetings.
• Prepare signage, menus, place cards, and other event materials.
• Track deposits, payments, signed contracts, and required documentation.
• Assist with group rooming lists and reservation details when needed.
• Attend event and banquet meetings and take accurate notes.
• Follow up with clients before and after events.
• Support events on-site when operational assistance is required.
• Maintain professional communication and protect confidential guest and business information.

Skills

Attention to detail

Excellent organization

Multi-tasking

Customer-service mindset

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The Catering Administrative Assistant provides administrative and operational support to the Catering team. This position helps coordinate meetings, banquets, weddings, and other events while ensuring accurate communication between clients and hotel departments.

Key Responsibilities:

• Assist with preparing contracts, proposals, banquet event orders, menus, and event documents.
• Respond to client inquiries and direct leads to the appropriate manager.
• Maintain event files, calendars, contact information, and catering systems.
• Collect event details, including guest counts, menus, room setup, timelines, and billing instructions.
• Distribute banquet event orders and event updates to hotel departments.
• Communicate changes promptly to Banquets, Culinary, Front Office, Engineering, and Housekeeping.
• Schedule appointments, site tours, tastings, and planning meetings.
• Prepare signage, menus, place cards, and other event materials.
• Track deposits, payments, signed contracts, and required documentation.
• Assist with group rooming lists and reservation details when needed.
• Attend event and banquet meetings and take accurate notes.
• Follow up with clients before and after events.
• Support events on-site when operational assistance is required.
• Maintain professional communication and protect confidential guest and business information.
• Perform other duties assigned by hotel leadership.

Qualifications:

• Previous administrative, hospitality, catering, sales, or customer-service experience preferred.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple deadlines and last-minute changes.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Experience with hotel sales, catering, or property-management systems is preferred.
• Professional, dependable, and comfortable working with clients and hotel departments.
• Ability to work occasional evenings, weekends, and holidays based on event needs.

Job Type:

Full-time

Schedule:

8- 10-hour shift/ Flexible hours

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off Vision insurance
• Hilton Discount Benefits.

If you’re passionate about hospitality, enjoy working with people, and want to be part of a team shaping a refreshed guest experience at Hilton Anchorage, we’d love to hear from you.

Work Location:

In person