Casual Hire - Admin & Fiscal Support Specialist

University of Hawaii system; Pearl City (HI); On-site; USD 30,000 - 43,000; Part time

Job summary

The University of Hawai‘i System is seeking a Casual Hire - Admin & Fiscal Support Specialist at Leeward Community College. This temporary, part-time role provides professional administrative support to the Human Resources Office, handling personnel documents, data entry, and inquiries.

As a Casual Hire, duties include posting ads in the online system, tracking recruitments, and assisting with grievance-related documents, while ensuring compliance with policies and bargaining agreements.

Qualifications

• Bachelor's degree in business administration, human resources, social science, public administration or related field and 0 years of experience or equivalent experience.
• Knowledge of administrative support principles, terminology and practices.
• Understanding of federal/state laws and university policies related to administrative support.
• Ability to recognize problems, identify causes and resolve issues in administrative support.
• Ability to read, write and communicate effectively in multiple situations.
• Ability to work with internal/external organizations and maintain relationships.
• Proficiency with PC, word processing and spreadsheet software.
• Demonstrate tact, confidentiality and sound judgement in tasks.
• Ability to analyze and apply personnel/administrative rules and regs.

Responsibilities

• Provide administrative support to the Human Resources Office with tact and confidentiality.
• Review, analyze and prepare personnel documents for accuracy per collective bargaining agreements and UH procedures.
• Prepare and process personnel forms and enter data into HRIS systems.
• Maintain and archive personnel files per federal, state and UH policies.
• Manage main HR phone line and department email, respond to inquiries and route matters.

Skills

Administrative support

Communication

Problem solving

Time management

Computer literacy

Education

Bachelor's degree in business administration or related field

Tools

Word processing software

Spreadsheet software

HRIS systems

Job description

****Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire positions, which include administrative professional and technical (APT) or Instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees and up to one calendar year for part-time employees.

Title: Casual Hire - Admin & Fiscal Support Specialist

Position Number: Casual Hire

Hiring Unit: Human Resources Office

Location: Leeward Community College

Date Posted: 10/26/2026

Closing Date: 10/28/2026 11:59 PM, HST

Salary: $26.69/hour

Schedule: Up to 16 hours /week

Full Time/Part Time: Part-time

Temporary/Permanent: Temporary

Other Conditions: To begin approximately October 2026. Pending availability of funds and actual staffing requirements.

Description of Duties

1. Provides professional administrative support and assistance to the Human Resources Office and addresses a variety of matters with tact, confidentiality, sound discretion and judgement, and timeliness.
2. Assists with the review, analysis and preparation of personnel documents for accuracy and completeness. Ensures appropriateness and identifies and resolves discrepancies in compliance with collective bargaining agreements, and applicable University procedures.
3. Assists with the preparation and processing of personnel forms, including data entry into various HR Information Systems.
4. Maintains and archives personnel files in compliance with Federal, State, and UH/CC policies.
5. Manages incoming communications through the main HR phone line and departmental email account, responding to inquiries and directing matters as appropriate.
6. Assists with the management of the online application system (e.g. NeoGov), including but not limited to posting of ads, tracking recruitments, sending notices to applicants and printing applications.
7. Assists with the compilation of grievance and complaint related documents, decisions and correspondence including memos and responses to internal/external inquiries.
8. Assists with interpreting collective bargaining agreements, University and Board of Regents policies and provides advice on various personnel related matters including recruitment, selection, compensation, benefits, etc.
9. Performs other duties as assigned.

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration, human resources, Social Science, Public Administration or related field and 0 years of progressively responsible professional experience with responsibilities for human resources, business management or administrative support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices, and techniques in the area of administrative support demonstrated by knowledge, understanding and ability to apply concerts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administrative support.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administrative support.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.
8. Demonstrated ability to exercise tact, confidentiality, sound discretion and judgement and timeliness in performance of work.
9. Ability to analyze, interpret and use sound logic and judgement in the application of a variety of personnel/administrative rules and regulations.
10. Detailed oriented and demonstrated ability to prioritize multiple duties with demanding deadlines.

Desired Qualifications

1. Knowledge of UH Community Colleges organization and processes.
2. Knowledge of UH policies and procedures.
3. Knowledge of UH Case Management Systems.

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries:

Leeward Community College

Human Resources Office

808-455-0326

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/