Cashier & Accounts Receivable Coordinator

State of Louisiana; Gonzales (LA); On-site; USD 42,000 - 58,000; Full time

Job summary

River Parishes Community College seeks a Cashier & Accounts Receivable Coordinator to handle student payments and AR tasks under the Bursar’s supervision. duties include processing payments, balancing cash, deposits, and resolving discrepancies while maintaining accurate records and serving students and college personnel in line with campus policies.

The role supports daily campus operations and peak enrollment periods, ensuring timely and compliant financial transactions.

Qualifications

• Associate degree with 3 years of experience in accounting or financial systems.
• Substitution of minimum of three (3) years of experience with accounting or financial systems.
• Bachelor’s degree with 3 years of experience in accounting or financial systems.
• Experience with student billing, invoicing, and account analysis.

Responsibilities

• Receive and process student payments, including cash, checks, and other approved forms of payment.
• Operate the cashiering system and provide receipts for all transactions.
• Balance daily cashier transactions and prepare supporting documentation.
• Assist with preparing deposits and ensuring timely submission in accordance with established procedures.
• Research and resolve payment discrepancies and cashiering errors.
• Monitor outstanding student account balances and assist with collection activities.
• Assist students with establishing and maintaining payment plans.
• Respond to student inquiries regarding payments, account balances, refunds, and collection matters.
• Monitor and respond to Bursar's Office emails concerning payments, refunds, payment plans, and outstanding balances.
• Assist with accounts receivable reporting and reconciliation activities.
• Maintain accurate cashiering and accounts receivable records for audit and compliance purposes.
• Provide cashiering and student account support during registration and peak enrollment periods.
• Perform other duties as assigned.

Education

Associate degree with 3 years of experience in accounting or financial systems

Bachelor’s degree with 3 years of experience in accounting or financial systems

Job description

POSITION TITLE:

Cashier & Accounts Receivable Coordinator

APPOINTMENT:

Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Finance and Administration.

ORGANIZATIONAL RELATIONSHIP:

The Cashier & Accounts Receivable Coordinator reports directly to Bursar.

JOB SUMMARY:

Under the supervision of the Bursar, the Cashier & Accounts Receivable Specialist performs cashiering and accounts receivable functions to support the daily operations of the Bursar's Office. The position processes student payments, maintains accurate financial transaction records, assists with daily cash balancing, and deposits, and monitors outstanding receivables. The employee provides timely and professional customer service to students, parents, and college personnel while ensuring that all financial transactions are handled in accordance with established institutional policies and procedures.

Qualifications

Required

• Associate degree with 3 years of experience in accounting or financial systems
• Substitution of minimum of three (3) years of experience with accounting or financial systems

Preferred

• Bachelor’s degree with 3 years of experience in accounting or financial systems
• Experience with student billing, invoicing, and account analysis

Key Responsibilities

• Receive and process student payments, including cash, checks, and other approved forms of payment.
• Operate the cashiering system and provide receipts for all transactions.
• Balance daily cashier transactions and prepare supporting documentation.
• Assist with preparing deposits and ensuring timely submission in accordance with established procedures.
• Research and resolve payment discrepancies and cashiering errors.
• Monitor outstanding student account balances and assist with collection activities.
• Assist students with establishing and maintaining payment plans.
• Respond to student inquiries regarding payments, account balances, refunds, and collection matters.
• Monitor and respond to Bursar's Office emails concerning payments, refunds, payment plans, and outstanding balances.
• Assist with accounts receivable reporting and reconciliation activities.
• Maintain accurate cashiering and accounts receivable records for audit and compliance purposes.
• Provide cashiering and student account support during registration and peak enrollment periods.
• Perform other duties as assigned.

About RPCC:

River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees.

Please visit our website for more information: www.rpcc.edu.

River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973. The College does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the nondiscrimination policy at [e-mail] or 225-743-8526. Faculty and staff are encouraged to contact Brian J. Vermeire in the Office of Human Resources at [e-mail] or 225-743-8539. At RPCC, the lack of English language skills will not be a barrier to admission and participation in Career and Technical classes and activities in our institution. The College is also in compliance with the Family Rights and Privacy Act of 1974 (P.L. 93-380) as amended by the (P.L. 95-568).