Cash Management Coordinator, Cycle Hire

Planned Parenthood Federation of America Inc.; New York (NY); On-site; USD 54,000 - 66,000; Full time

Job summary

Planned Parenthood Federation of America Inc. seeks a Cash Management Coordinator, Cycle Hire, to support treasury operations at the NY headquarters.

This cycle role handles cash deposits, checks, and credit card receipts, ensuring accurate posting and timely reporting across PPFA’s entities. The role collaborates with Finance, Legal, Major Gifts, and Development, and involves daily deposits, audit backups, and compliance with federal guidelines.

Qualifications

• High school diploma or equivalent required; associate's degree or higher preferred.
• 3-6 months of deposit cash management experience preferred.
• Knowledge of deposit processes and banking terminology preferred.
• Strong Excel skills required.
• Familiarity with General Ledger, banking systems, Google Docs/Sheets/Mail preferred.
• Excellent customer service skills required.
• Strong data entry, organizational skills and attention to detail; discreet handling of donor/deposit information.
• Ability to work independently and in a team; diplomatic with sensitive information.

Responsibilities

• Performs the cash receipt function at NY HQ, in conjunction with the Development Division Contributions Processor.
• Performs Remote Scan Deposit of all checks into applicable bank accounts.
• Responsible for all cash deposits at the bank.
• Responsible for all credit card receipts and communicating them securely to the development department.
• Deposits and researches all receivable payments from National Affiliates and Affiliated Organizations.
• Daily reporting of PPFA stock donations.
• Coordinates with Accounting regarding questionable deposits per federal guidelines and internal protocols.
• Communicates with Accounting and other relevant staff regarding gifts/deposits requiring review.
• Coordinates with Development and Accounting on payments for PPFA and PPFA-related work nationally and internationally.
• Coordinates backup documentation for Finance department control and Annual Audit.
• Performs other duties as assigned.

Skills

Excel skills

Customer service

Data entry

Organizational skills

Education

High school diploma

Associate's degree preferred

Tools

Google Docs

Google Sheets

Banking software

Job description

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy and political arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek a dynamic and effective Cash Management Coordinator, Cycle Hire. This cycle role reports to the Treasury Senior Director in the Finance Department. The Finance Department strategically manages the finance and accounting functions of the organization providing confidence to all stakeholders in the fiscal and fiduciary responsibility of Planned Parenthood Federation of America, Planned Parenthood Action Fund, (PPAF), its subsidiaries, PAC, SuperPac and Scale for Change, as well as Planned Parenthood Global (PPG) with a commitment to customer service, sound controls, compliance monitoring, and timely, accurate, and complete reporting, analysis and decision support to further the Federation’s mission.

This cycle position will not exceed 12 months from the initial start date.

Purpose

• The Cash Management Coordinator, Cycle Hire, in collaboration with the Senior Director, Treasury Services, provides support for the entire treasury function within the National Office. Operationally, the Cash Management Coordinator ensures the efficient depositing and recording of the organization’s cash, liaises with various financial service vendors for optimum service and pricing, and provides analytical support to enable informed management decision-making.

Engagement

• This role works closely with all functions in Finance, financial operations and management staff throughout the organization. Externally, this position interacts regularly with bank and other financial institution representatives to transact on and administer accounts.

Delivery

• Performs the cash receipt function at NY HQ, in conjunction with the Development Division Contributions Processor
• Performs Remote Scan Deposit of all checks into applicable bank accounts
• Responsible for all cash deposits at the bank
• Responsible for all credit card receipts and communicating them securely to the development department
• Appropriately deposits and researches all receivable payments made to Planned Parenthood Federation of America from National Affiliates and Affiliated Organizations
• Daily reporting of PPFA stock donations
• Coordinates with Accounting regarding any questionable deposit based upon federal guidelines and internal protocols for deposit into each of Planned Parenthood Federation of America’s associated entities
• Communicates with Accounting and other relevant individuals in Planned Parenthood Federation of America (including Legal, Planned Giving, and Major Gifts) regarding any gift/deposit that may be questionable to deposit based upon existing regulations and internal protocols
• Coordinates with other department members regarding any other expected payments pertaining to Planned Parenthood Federation of America and Planned Parenthood Action Fund’s related work nationally and internationally, including daily monitoring and reporting of wire and credit card payments to applicable staff
• Coordinates with the Development Division and Accounting to provide all necessary and requested backup documentation in connection with the Finance department control process and Annual Audit
• Performs other duties as assigned and requested

Knowledge, Skills and Abilities (KSAs)

• High school Diploma or equivalent required. Associate's degree or beyond highly preferred
• 3-6 months of experience in deposit cash management preferred
• Skills/Knowledge: Knowledge of deposit process and banking terminology [preferred]
• Working Excel skills required
• Knowledge of General Ledger and banking systems preferred. Familiarity with Google Docs, Sheets, Mail is preferred, but not required
• Excellent Customer Service skills required
• Position requires strong data entry, organizational skills, and attention to detail, in addition to the ability to effectively and timely communicate sensitive donor/deposit information to internal and external staff and associates as needed
• Must possess the ability to work independently and as part of a team. Position requires access to sensitive bank and donor information and therefore also requires diplomacy and great discretion

$60,000 - $60,000 a year

Travel

As-needed (less than 5% expected)

Planned Parenthood's cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.

Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood Federation of America is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.