Cash Applications Specialist

Pipeline Supply Service LLC; United States; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

PPO Medical & Dental Plans

Vision Insurance

Company-Paid Basic Life & AD&D

Voluntary Life & AD&D

Short- and Long-Term Disability

Flexible Spending Accounts (FSA) for H

401(k) with Company Match

Job summary

PSS Cross Country Infrastructure Solutions is seeking a Cash Applications Specialist to process and post daily customer payments across multiple payment methods. You will ensure accurate application to accounts and reconciliation with the general ledger.

The role requires attention to detail, strong Excel and ERP skills, and the ability to work with Accounts Receivable, Treasury, and other departments to resolve discrepancies. We offer comprehensive benefits and a supportive team.

Qualifications

• 2+ years of experience in cash application, accounts receivable, accounting, or a related finance function.
• Experience processing and posting credit card, ACH, wire, and bank deposit transactions.
• Experience with CenPOS and CSD preferred but not required.
• Strong understanding of accounts receivable and subledger reconciliation.
• Experience supporting audits, including tax audits, preferred but not required.
• Strong attention to detail and accuracy.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to research discrepancies and independently follow transactions through to resolution.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Ability to manage multiple priorities and meet daily and monthly deadlines.

Responsibilities

• Process and post daily customer payments, ensuring accurate and timely application to customer accounts.
• Process credit card transactions through CenPOS, including payment processing, settlement, and reconciliation.
• Post credit card payments and related transactions through CSD.
• Process and post daily ACH and wire transfer payments, ensuring payments are accurately matched to customer accounts and invoices.
• Record and reconcile bank deposits, investigating and resolving discrepancies as needed.
• Reconcile customer accounts, cash receipts, and related accounts receivable subledgers to the general ledger.
• Research unapplied cash, unidentified payments, short pays, overpayments, and other payment discrepancies.
• Maintain accurate documentation and support for cash application transactions and adjustments.
• Assist with tax audits by providing payment records, reconciliations, supporting documentation, and requested financial information.
• Perform daily and monthly reconciliations of cash, credit card, ACH, wire, and bank activity.
• Identify and resolve discrepancies between banking activity, payment systems, customer accounts, and accounting records.
• Assist with month-end and year-end closing activities related to cash application and accounts receivable.
• Communicate with Accounts Receivable, Accounting, Treasury, Customer Service, and other departments to resolve payment-related issues.
• Maintain compliance with company accounting policies, internal controls, and established cash-handling procedures.
• Prepare reports and provide management with information regarding cash application activity, unapplied cash, and account discrepancies.
• Support process improvements and recommend ways to improve the accuracy and efficiency of cash application procedures.

Skills

Cash application

Accounts receivable

Analytical

Attention to detail

Problem solving

Multitasking

Tools

CenPOS

CSD

Excel

ERP systems

Job description

Job Description

Key Responsibilities

• Process and post daily customer payments, ensuring accurate and timely application to customer accounts.
• Process credit card transactions through CenPOS, including payment processing, settlement, and reconciliation.
• Post credit card payments and related transactions through CSD.
• Process and post daily ACH and wire transfer payments, ensuring payments are accurately matched to customer accounts and invoices.
• Record and reconcile bank deposits, investigating and resolving discrepancies as needed.
• Reconcile customer accounts, cash receipts, and related accounts receivable subledgers to the general ledger.
• Research unapplied cash, unidentified payments, short pays, overpayments, and other payment discrepancies.
• Maintain accurate documentation and support for cash application transactions and adjustments.
• Assist with tax audits by providing payment records, reconciliations, supporting documentation, and requested financial information.
• Perform daily and monthly reconciliations of cash, credit card, ACH, wire, and bank activity.
• Identify and resolve discrepancies between banking activity, payment systems, customer accounts, and accounting records.
• Assist with month-end and year-end closing activities related to cash application and accounts receivable.
• Communicate with Accounts Receivable, Accounting, Treasury, Customer Service, and other departments to resolve payment-related issues.
• Maintain compliance with company accounting policies, internal controls, and established cash-handling procedures.
• Prepare reports and provide management with information regarding cash application activity, unapplied cash, and account discrepancies.
• Support process improvements and recommend ways to improve the accuracy and efficiency of cash application procedures.

Qualifications

• 2+ years of experience in cash application, accounts receivable, accounting, or a related finance function.
• Experience processing and posting credit card, ACH, wire, and bank deposit transactions.
• Experience with CenPOS and CSD preferred but not required.
• Strong understanding of accounts receivable and subledger reconciliation.
• Experience supporting audits, including tax audits, preferred but not required.
• Strong attention to detail and accuracy.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to research discrepancies and independently follow transactions through to resolution.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Ability to manage multiple priorities and meet daily and monthly deadlines.

Benefits

• PPO Medical & Dental Plans
• Vision Insurance
• Company-Paid Basic Life & AD&D
• Voluntary Life & AD&D
• Short- and Long-Term Disability
• Flexible Spending Accounts (FSA) for Health & Dependent Care
• 401(k) with Company Match

Why Work With Us

Formed through the combination of PSS Industrial Group and Cross Country Infrastructure Services, PSS Cross Country Infrastructure Solutions unites deep product application knowledge, national distribution strength, and equipment rental expertise across more than 40 locations nationwide. We support contractors across energy, utility, civil, and industrial markets with reliable service, technical insight, and operational excellence. We're a team built on shared values. We care about each other, work better together, always do the right thing, and strive for excellence every day.

Equal Opportunity Employer

PSS Cross Country Infrastructure Solutions is proud to be an equal opportunity employer.

We’re committed to building a team that reflects a variety of backgrounds, perspectives, and experiences.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Company Statement: PSS Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Welcome to PSS Industrials Careers! PSS Industrial Group is a leading service provider and distributor of specialty equipment, MRO supplies and material handling solutions to the entire energy market value chain, including the upstream, midstream and downstream sectors, as well as industrial markets.