Case Services Coordinator (Part-Time)

El Paso County (CO); Colorado Springs (CO); Hybrid; USD 28,000 - 31,000; Full time

Job summary

El Paso County (CO) is seeking a Case Services Coordinator to support DHS staff and clients. The role involves administrative duties, processing referrals, coordinating transportation, and assisting with community resources and documentation.

The position requires a high school diploma, some public contact experience, and the ability to complete background checks. Hybrid work arrangements may be available after evaluation, with occasional travel and evenings as needed.

Qualifications

• High school diploma or equivalent.
• Six months of public contact experience in human services or related field.
• Ability to complete required background checks.

Responsibilities

• Provide administrative and staff support to DHS divisions.
• Receive and process referrals from hotline and after-hours system.
• Coordinate transportation and assist with client services.
• Enter and retrieve case information in databases; maintain records.
• Attend trainings and meetings and prepare materials.

Skills

Case management

Microsoft Office

Communication

Organizational skills

Public contact experience

Background checks

Education

High school diploma

6 months public contact experience

Certificate program equivalent

Tools

TRAILS

CAPS

MS Office (Word/Excel)

Job description

If you are passionate about helping others, can work independently and on a team, and enjoy doing different tasks day to day, this role is for you! As a Case Services Coordinator with El Paso County, you will provide support to staff across the agency by assisting with various tasks including administrative work, booking travel for clients and case workers, completing errands around the community, and interacting with staff. This role will require a flexible person who has initiative and is willing to learn a variety of tasks and jump in to help others. This role provides much-welcomed support for child welfare staff and for the families we serve. We are looking forward to having you join us!

Hiring Range: $20.577 - $22.500 hourly

Anticipated Hiring Rate: $21.625 hourly

This position has an anticipated work schedule of up to 25 hours per week between Monday – Friday, working five hours per day. Hybrid schedule may be available upon successful completion of the initial evaluation period; subject to change.

Due to the sensitive nature of this role, additional background checks may be required, including a Government Program Fraud check, Child Welfare Abuse & Neglect database (TRAILS) check, and Child Welfare Caseworker Falsification check if needed.

Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

This position provides administrative and staff related support to assist with the coordination and facilitation of services to clients and families of the El Paso County Department of Human Services (DHS). May be assigned to the Children, Youth, & Family Services or Adult & Family Services Division. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function. This position may be subject to grant funding.

• Provides support to caseworkers, supervisors, and managers; provides administrative and client-related services in support of the division.
• Answers the DHS applicable abuse or at-risk intake hotline; receives, processes, and researches referrals from the hotline and from the night and weekend after-hours system.
• Receives and processes referrals from court-ordered investigations, walk-in clients, and correspondence.
• Enters, updates, and retrieves case information from various computerized databases.Performs complete records checks on all referrals and locates all previous referrals and service cases.
• Connects clients with community resources, coordinates appointments and meetings with community professionals, and assists clients in developing and implementing support systems.
• Establishes collateral contacts with informants for additional information; makes referrals to law enforcement and to social services departments in other counties and states; conducts necessary research.
• Coordinates, oversees, and documents supervised visits with children and family members as assigned, ensuring appropriate interaction as assigned.
• Arranges and provides transportation for clients to appointments, therapy, school, court hearings, etc., and assists with the purchase and delivery of necessary items as needed.
• Attends and testifies in DHS case court hearings based on intervention with clients as needed.
• Participates in meetings and staffing; prepares materials for meetings and documents information.
• Attends training and workshops as directed.
• Performs other duties as required.

Supervision Exercised:

This classification does not have supervisory authority and requires no supervision or direction of others.

Supervision Received:

Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Knowledge, Skills & Abilities

• Working knowledge of casework practices, procedures, and guidelines.
• Ability to successfully complete applicable system/database training and maintain system access, such as TRAILS or CAPS.
• Ability to communicate and work effectively with co-workers, clients, other agencies, the public, and the courts. Ability to provide excellent customer service.
• Ability to efficiently plan, schedule, and organize.
• Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
• Ability to accurately and efficiently complete the necessary paperwork, reports, and documentation.
• Ability to work independently as appropriate.
• Ability to use standard office equipment to include computer, fax machine, copier, and telephone. Proficiency with software applications such as Microsoft Office, including Word and Excel.
• Maintain regular and punctual attendance.

Required Education & Experience

• High school diploma or equivalent education.
• Six months of public contact experience in human services or a related field.
  • Substitution for public contact experience may include successful completion of a certificate program and/or college course equivalent to public contact in human services or a related field.

Licenses/Certificates

• Must possess and maintain a valid driver's license and proof of automobile insurance as stated within El Paso County’s Personnel Policies Manual.
• Must obtain and maintain necessary certifications/licenses as applicable to position.

Pre-Employment Requirements

• Must pass conditional post offer background investigation to include fingerprinting, motor vehicle record check, and drug screen.

Duties are performed in an office environment, clients' homes, schools, jails, court, etc. This position may require occasional lifting, such as files, supplies, children, and car seats. May be exposed to hostile family situations and individuals; may be exposed to unsanitary and hazardous conditions. Hybrid remote work environment dependent upon Department discretion and business needs. Reliable transportation is required as you will be utilizing your own registered and insured personal vehicle to transport clients as needed; mileage reimbursement is available upon request. This position may require evening and weekend hours. Local and non-local travel may be required.

The classification specification above is intended to describe the general nature of work, key responsibilities, and minimum qualifications. Minimum qualifications reflect the baseline experience required for the classification. Departments may establish additional or preferred qualifications to address operational needs, assignment complexity, and specialized functions, provided such qualifications are job-related, consistent with the intent of the classification, and as approved by the Human Resources department. Specific job assignments, duties, education, experience, licenses/certifications, and working conditions may vary based on the department or office's needs and the requirements of the assigned position. Changes to this classification specification may only be made by the Human Resources Department.