CASE RECORDS TECHNICIAN

CA Department of Corrections & Rehabilitation; California; On-site; USD 38,000 - 48,000; Full time

Job summary

CA Department of Corrections & Rehabilitation is seeking Case Record Technicians for Richard J. Donovan Correctional Facility in San Diego County.

The role involves processing, maintaining, and controlling incarcerated and parolee records under close supervision, with emphasis on compliance with state laws and department policies. As a departmental liaison, you will interact with State, Local, and private sector agencies, manage intake, transfers, parole, and discharge cases, and ensure accurate

Qualifications

• Minimum requirements are defined in the Class Specification.

Responsibilities

• Process, maintain and control incarcerated individuals records and parolee records.
• Serve as departmental liaison on Case Records issues with state, city, county, and external agencies.
• Handle intake, transfer, parole and discharge processes in compliance with laws and departmental policies.

Job description

Job Description And Duties

This advertisement is for multiple Case Record Technician positions at Richard J. Donovan Correctional Facility in San Diego County. Please indicate the position number on your application: 030-223-1155-003, 030-223-1155-005, and 030-223-1155-020.

Duties: Under the close supervision of the Supervising Case Records Technician (SCRT), the Case Records Technician (CRT) performs varied duties of complexity and difficulty, relating to processing, maintaining and controlling incarcerated individuals records and parolee records. As a departmental liaison on Case Records related issues, involving detailed, sensitive, and extensive interaction with State, City, County, and private sector, law enforcement and other agencies. Duties involve intake, transfer, parole, and discharge processes and in compliance with State laws, rules, regulations and departmental policies meeting statutory requirements.

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

Individuals who are eligible for a Training and Development assignment may also be considered for this position.

• Limited Term 12 months; may be extended up to 24 months or become permanent.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• CASE RECORDS TECHNICIAN

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #: JC-536831

Position #(s): 030-223-1155-005

030-223-1155-020

030-223-1155-003

Working Title: Case Record Technician

Classification: CASE RECORDS TECHNICIAN

$3,411.00 - $4,271.00 A

$3,669.00 - $4,586.00 B

$3,949.00 - $4,945.00 C

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 3

Work Location: San Diego County

Telework: In Office

Job Type: 12 Month Limited Term - Full Time

Work Shift: 0800 - 1630 hours

Work Week: Monday - Friday

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

Commitment

The California Department of Corrections and Rehabilitation (CDCR) and the California Correctional Health Care Services (CCHCS) are committed to transforming the correctional landscape to create safer, more professional, and more fulfilling environments for our employees, the incarcerated population, and those supervised in our communities. Through systemwide improvements grounded in proven and emerging practices, we aim to strengthen rehabilitation, enhance workplace satisfaction, and support successful reentry into the community through our institutions, parole, and community partnerships. Our shared mission is to promote safety, wellness, and human dignity while fostering positive change for all those who live and work within our institutions and communities.

CDCR and CCHCS are committed to transforming the correctional landscape to create safer, more professional, and more fulfilling environments for our employees, the incarcerated population, and those supervised in our communities. Through systemwide improvements grounded in proven and emerging practices, we aim to strengthen rehabilitation, enhance workplace satisfaction, and support successful reentry into the community through our institutions, parole, and community partnerships. Our shared mission is to promote safety, wellness, and human dignity while fostering positive change for all those who live and work within our institutions and communities.

CDCR and CCHCS are committed to building an inclusive respectful workplace. We are determined to attract and hire candidates from all communities and empower employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts at all levels of the Department.

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov.

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, www.calhr.ca.gov , and the CalPERS website, www.calpers.ca.gov

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx.

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx.

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact

Kamil Ibrahim

[phone]

[e-mail]

Hiring Unit Contact

Esmeralda Contreras

[phone]

[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact

Melissa Kibbee, Correctional Administrator

[phone] ext: 7874

[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

EXAMINATION INFORMATION

To obtain list eligibility for the Case Records Technician classification, before applying for the positions, you should first take and pass the Office Technician (Typing) exam.

Office Technician (Typing) Exam Link: CalCareers

Additional Information

• Application must have the title of the job you are applying for and must clearly indicate the Job Code #.
• Ensure you submit a current version of the State Examination / Employment Application Std Form 678 completed and thorough application. Do not leave anything blank (including, but not limited to, hours/week worked and start/end dates, job duties performed, supervisor information, education, etc.). Failure to follow these instructions may result in the screening out of your application.
• Application must include a valid email address and contact number.
• If using education to meet the minimum qualifications, you must include a copy of your unofficial transcripts/diploma for verification.
• If currently employed by the State of California using Out of Class experience to meet Minimum Qualifications, please include a copy of your Out of Class Completion Memorandum.
• If you are a State employee requesting a T&D Assignment, this MUST be indicated on your application or by selecting "Other" as appointment type and typing in “T&D Assignment” when prompted during online submission.
• Incomplete applications will be screened out.
• This advertisement may be used for other vacancies that occur during this recruitment.
• Salary posted is the base pay for the classification; various salary ranges may be included. A final salary placement will be made at the time of appointment.
• Departments are not required to contact all candidates with list eligibility; therefore, candidates are encouraged to search for vacancies they may be eligible for and apply.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.