CASE RECORDS TECHNICIAN

State of California; California; On-site; USD 38,000 - 55,000; Full time

Job summary

State of California is seeking a qualified Case Records Technician for the California Institution for Men in Chino. This role involves managing incarcerated and parolee records under supervision, ensuring accuracy and compliance with state requirements.

New hires will start at the minimum salary of the classification or alternate range where applicable. The position offers a full-time, in-office work arrangement with responsibilities across intake, transfer, and discharge processes.

Responsibilities

• Process, maintain, and control incarcerated persons and parolee records.
• Serve as departmental liaison on Case Records issues with state and other agencies.
• Support intake, transfer, parole, and discharge processes in compliance with laws and policies.

Job description

$3,411.00 - $4,945.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 11/10/2026

Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off

Under the close supervision of the Supervising Case Records Technician (SCRT), the CRT performs varied duties of complexity and difficulty, relating to processing, maintaining and controlling incarcerated persons and parolee records. Act as a departmental liaison on Case Records related issues, involving detailed, sensitive, and extensive interaction with State, City, County, private sector, law enforcement and other agencies. Duties involve intake, transfer, parole, and discharge processes and are in compliance with State laws, rules, regulations and departmental policies meeting statutory requirements.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

CDCR employees are encouraged to use their existing CDCR email address on their application.

This advertisement is for Case Records Techniciansposition located at the California Institution for Men in Chino, San Bernardino County. Please indicate the position number on your application: 080-223-1155-XXX.

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

You will find additional information about the job in the Duty Statement.

About the location - The California Institution for Men is a Level II Non-Designated Programming Facility (NDPF) centrally located near Los Angeles, Riverside, San Bernardino and Orange Counties withanon-site fitness center for staff andlocated near shopping and restaurants withconvenient acess to the 91 and 60 highways.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• CASE RECORDS TECHNICIAN

CASE RECORDS TECHNICIAN $3,411.00 - $4,271.00A $3,669.00 - $4,586.00B $3,949.00 - $4,945.00C New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

Multiple

Work Location:

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.

CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.

CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.

Commitment to California Model

CDCR and CCHCS are proud to partner on the California Model which will transform the correctional landscape for our employees and the incarcerated. The California Model is a systemwide change that leverages national and international best practices to address longstanding challenges related to incarceration and institution working conditions, creating a safe, professional, and satisfying workplace for staff as well as rehabilitation for the incarcerated. Additionally, the California Model improves success of the decarcerated through robust re-entry efforts back into to the community.

The California Institution for Men is a Level II Non-Designated Programming Facility (NDPF) centrally located near Los Angeles, Riverside, San Bernardino and Orange Counties withanon-site fitness center for staff andlocated near shopping and restaurants withconvenient acess to the 91 and 60 highways.

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country.

We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | NACES | National Association of Credential Evaluation Services.

Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to Home | E-Verify.

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Information on the benefits and protections provided to public employees by the State Civil

Service Act can be found on the CalHR website at

https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx .

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx .

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: http://www.cdcr.ca.gov

Hiring Unit Contact:
Jonathan Rheem
[phone] ext: 4440
[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

• Applications willbe screened and the most competitive candidates will be invited for an interview. Therefore, it is important that applicants take special care in thoroughly and accurately completing the application describing in detail your work experience history and or education.
• Incomplete applications willbe screened out.
• For further information refer to the following link: https://www.cdcr.ca.gov/Facilities_Locator/index.html
• Main communication to schedule an interview will be via email so ensure you check your junk email for any notification
• Department is not required to contact all candidates with list eligibility; Therefore candidates are encouraged to search for vacancies they may be eligible for and apply.

Salary posted is the base pay for the classification; various salary ranges may be included. A final salary placement will be made at the time of appointment.

Appointments may be subject to Hiring Freeze exemption, clearance of the State Restriction of Appointment, Reemployment list and Departmental Restriction of Appointment list.

Examination Information

To obtain list eligibility for the Case Records Technician, before applying for the position(s), you should first take and pass the examination here Exam Bulletin | CalCareers .

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.